Coordinator, Golf Events

IMG; New York (NY); On-site; USD 34,000 - 45,000; Full time

Benefits offered by this job

Health care

Retirement

Paid time off

Growth opportunities

Job summary

IMG Golf is seeking an Event Coordinator for the North America region to support planning, coordination and execution of tournament operations, with a focus on The Classic in Corning, NY. This role requires coordinating timelines, vendor contracts, and on-site logistics, ensuring top-tier presentation and cost-conscious delivery.

Ideal candidates will have a bachelor’s degree, 2+ years in event operations, strong communication skills, and the ability to work non-traditional hours with travel as

Qualifications

• Bachelor’s degree required.
• 2+ years of hands-on event operations experience.
• Experience coordinating vendors, timelines, and on-site logistics.
• Proficiency with office and operational software.
• Willingness to work non-traditional hours and weekends; ability to travel.
• Collaborative and proactive with strong communication skills.

Responsibilities

• Coordinate and communicate operational timelines for events.
• Support vendor identification, negotiations, contracting and site plans.
• Manage vendor contracts and ensure cost-effective, high-quality delivery.
• Develop and evaluate vendor RFPs across tournament operations.
• Liaise with vendors including tents, scaffolding, catering, and more.
• Assist in on-site load-in/load-out and setup for staff and exhibitors.
• Support volunteers and operational committees and assist with planning.

Skills

Strong communication, presentation &;?

Attention to detail

Collaborative in nature

Proficiency with office software

Ability to travel

Experience coordinating multiple tasks

Education

Bachelor’s Degree in a related field

Tools

Autocad

Job description

Who We Are:

IMG is a leading global sports marketing agency, specializing in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management. It powers growth of revenues, fanbases and IP for more than 250 federations, associations, events, and teams, including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, the AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, and The R&A, as well as UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company.TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

Job Title Event Coordinator, Golf – North America (Operations Coordinator)

Business Unit IMG Golf, Events

Main Purpose of Position Responsible for supporting the planning, coordination, and execution of tournament operations with particular focus on The Classic, a new LPGA Event in Corning, NY.

Reports To Direct: Director, Events In-direct: Operations Manager

Location: Corning, NY

Key Responsibilities and Accountabilities

• Coordinate and communicate operational timeline that includes detailed set-up and tear-down schedules, at the direction of Operations Director / Tournament Director.

• Support Operations Director / Tournament Director on vendor identification, negotiations, contracting and overall site plan to insure first‑class presentation for the operation of event.

• Support the coordination of all vendor contracts for the operation of the tournament and ancillary programming with a focus on balancing cost savings and exceptional delivery standards.

• Develop and evaluate Vendor RFPs across all tournament operations categories

• Liaise with all operational vendors – including tent and scaffold vendor(s), flooring, restrooms, office trailers, fencing, signage, storage, power/HVAC, catering, waste management and ecology, equipment rentals, parking, etc.

• Support tournament staff with overall course and operational setup

• Placement and setup of temporary office trailers, POLs, and restroom trailers

• Order, track, and ensure proper delivery of furniture to hospitality venues and trailers

• Receive, track, and deliver shipments on‑site

• Assist in placement of barricade and temporary fencing on‑course and in parking lots

• Coordinate delivery schedule and monitor equipment drops on‑site

• Place on‑site storage containers, ice chests, light towers, etc. per instruction from Director of Operations

• Track and manage vendor fleets of golf carts and radios

• Manage small crew of temporary labor for various projects

• Provide load‑in and load‑out assistance to exhibitors and vendors

• Provide support and assistance to operational volunteer committees such as Caddie Control, Locker Room, Product Control, Shuttles, and Transportation

• Support efforts of other IMG Events by assisting with Operational planning as assigned.

• Participate in special projects and other related duties/projects as reasonably assigned

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc

• Extended hours during the production and delivery of each event, including weekend and holiday hours

• Engagement with teams in multiple time zones

• Outdoor events, with pre‑planning and execution phases in potentially volatile temperatures and weather conditions

Key Results Areas

• Enhance operational presentation in line with key stakeholder strategies

• Build the prestige, profile, and sustainable brand equity of each event

• Support operational lead and TD’s budget management to impact positive results

• Provide tangible thought leadership across events and geographic regions

• Affect innovation / change within a traditional sport

Essential Job Knowledge and Competencies

• Bachelor’s Degree in a related field required

• 2+ years of hands‑on event operations experience, with proven success

• Experience working across multiple logistical and tactical projects

• Experience with the creation and delivery of detailed operational planning projects and timelines

• Proven success in coordinating partner relationships including vendors, suppliers and community partners

• Strong communication, presentation and influencing skills

• Attention to detail; ability to manage multiple tasks simultaneously and produce high quality work

• Ability to work non-traditional hours and weekends; ability to travel

• Proficiency with office and relevant operational software

• Collaborative in nature with a “no job is too small” attitude

• Competency with Autocad or other plotting software a bonus

Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job‑related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short‑and‑ long‑term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Rate Minimum:

$24.52 hourly(minimum will not fall below the applicable state/local minimum wage thresholds)

Hiring Rate Maximum:

$32.69 hourly

TKO is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non‑discrimination in employment. TKO makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non‑discrimination in employment in every location in which the Company has facilities. TKO also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for TKO employment candidates, please review our Privacy Policy. For information regarding Terms of Use for this and other TKO websites, please review our Terms of Use.