Coordinator for Procurement and Travel Card Programs

Texas Christian University; Fort Worth (TX); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Coordinator for Procurement and Travel Card Programs to oversee various card programs and the university travel program. This role involves advising on eligibility requirements, processing cardholder accounts, and providing training to faculty and staff. The ideal candidate will have strong skills in SAP Concur and Microsoft Office, along with effective communication abilities. This is a fantastic opportunity to contribute to a dynamic team and enhance operational efficiency within a supportive work environment. If you are passionate about procurement and travel management, this position is perfect for you.

Qualifications

• Bachelor's degree in Accounting, Business, or equivalent experience required.
• 1 year in a related position preferred.

Responsibilities

• Coordinate university card programs and travel program administration.
• Assist with eligibility requirements and cardholder account management.
• Conduct training and audits on card usage compliance.

Skills

SAP Concur

Effective Communication

Microsoft Office (Word, Excel, Outlook)

Training End Users

Education

Bachelor's degree in Accounting, Business or related field

1 year in a related position

Job description

Job Summary:

The Coordinator for Procurement and Travel Card Programs, under general supervision of the Senior Assistant Vice Chancellor for Finance, coordinates the overall administration of various university card programs and the university travel program. This role assists with the creation of request for proposals.

Duties & Essential Job Functions:

1. Advises and assists with eligibility requirements, controls, and limits of each card holder for all university card programs (including purchasing, travel, gas cards).
2. Processes the set-up of new cardholder accounts and modifications/updates to existing cardholder accounts.
3. Partners with departments to keep cardholder records current for new, changed and departed staff.
4. Aids faculty and staff with university card questions.
5. Provides basic software support, updates system protocols, maintains user documentation.
6. Conducts training on card usage and data entry.
7. Performs random audits of card usage to ensure compliance with university policies and any external regulations, as applicable.
8. Analyzes Excel based reports to identify card usage trends, to assist with the identification of individuals/departments for audit.
9. Reviews detailed analysis of yearly data mining results and provides thought leadership with regard to the analytics performed.
10. Provides interpretation of travel policies and rules. Applies solid understanding of university policies and procedures to travel and reimbursement activities (Alcoholic Beverages, Cash Advances, Official Functions, Recognition, Sensitive Expenses, travel).
11. Assists travelers with proper protocol and processes for university travel.
12. Provides guidance and training to travelers on appropriate use, related procedures and compliance with the travel program.
13. Assist with RFP creation.
14. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor's degree in Accounting, Business or a related field, or equivalent work experience.
• 1 year in a related position.

Preferred Education & Experience:

• None

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• None

Knowledge, Skills & Abilities:

• Skill with SAP Concur and banking systems.
• Skill in effective written and verbal communication.
• Skill in the use of Microsoft Office to include Word, Excel and Outlook.
• Ability to train end users on use of systems.

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.