Coordinator, Facilities and Events

Towson University; Towson (MD); On-site; USD 45,000 - 65,000; Full time

Job summary

Towson University is seeking a Facilities and Event Operations professional to oversee campus recreation facilities, manage 25Live reservations, and liaise with university stakeholders. Responsibilities include event setup, safety, equipment management, and staff supervision.

A bachelor’s degree and one year related experience are required, with CPR/First Aid certification or ability to obtain within 30 days.

Qualifications

• Bachelor’s degree required.
• One year work experience related to facility and/or event operations.
• CPR/AED/First Aid for the Professional Rescuer certification or ability to obtain within 30 days of hire.
• Ability to lift and carry 50 lbs.

Responsibilities

• Directly oversee and manage scheduling of all campus recreation facilities.
• Serve as the departmental primary administrator for 25Live.
• Coordinate and build relationships with university constituents regarding facility usage.
• Manage inventory and equipment maintenance for informal recreation equipment.
• Assist in facility maintenance walkthroughs, inspections, and work order submissions.
• Oversee Lost & Found procedures for Campus Recreation spaces.
• Develop and administer risk management procedures related to facility operations and emergency response.
• Recruit, hire, train, and supervise part‑time staff for facility operations.
• Prepare and monitor annual budget and provide budget reports.

Skills

Facility operations

Event coordination

Staff supervision

Customer service

Education

Bachelor’s degree

Tools

25Live

Fusion

SubItUp

Connect2

Job description

Responsibilities and Duties

Facilities and Event Management

• Directly oversee and manage the scheduling of all campus recreation facilities.

• Serve as the departmental primary administrator for 25Live (25Live reservation software).

• Serve as departmental liaison to university constituents regarding the scheduling and usage of Campus Recreation facilities.

• Manage internal and external user reservation by providing on-site management and/or oversight of events to include pre-event consultation, set-up, breakdown, and post event evaluation.

• Coordinate and build relationships with university constituents as they relate to event management.

• Manage inventory and equipment maintenance for informal recreation equipment.

• Responsible for administering and maintaining equipment inventory related to facility usage and events.

• Responsible for assisting in facility maintenance walkthroughs, inspections, head counts, and work order submissions.

• Oversee and upholds the University Lost & Found procedures for items lost in Campus Recreation Facility spaces.

• Assist in the development and administration of risk management procedures related to facility operations and emergency response.

Personnel Management

• Recruit, hire, train, schedule and directly supervise part-time employees for facility operations.

• Assist in the development and coordination of scheduled staff meetings, staff trainings and risk management training sessions for facility and event staff.

• Manage disciplinary procedures for own student staff.

• Complete student evaluations according to established schedule.

Fiscal Management

• Responsible for assisting in the preparation, forecasting, and monitoring of annual budget.

• Provide budgetary oversight for student payroll and operational expenses.

• Report and document all revenue from event reservations and/or facility usage including invoicing, contracts, and reports.

• Provide monthly and/or annual budget reports on all reservations/event budgets to departmental budget manager.

Assessment/Administrative Related Duties

• Collaborate with Associate Director – Programs & Assessment to oversee operational related assessment data and reporting in accordance to departmental learning outcomes and divisional goals.

• Provide information annually and as needed to support departmental reports.

• Serve on university and department committees as assigned.

• Perform other duties as assigned.

The work schedule for this position will include early mornings, evenings and weekends as needed.

Qualifications and Skills

Required Qualifications:

• Bachelor’s degree

• One year work experience related to facility and/or event operations in campus recreation, parks and recreation, or athletics.

• Current American Red Cross CPR/AED/First Aid for the Professional Rescuer certification or ability to obtain within 30 days of hire.

• Ability to lift and carry 50 lbs.

Preferred Qualifications:

• Master’s degree in sport management, recreation, or related field.

• Experience in facility/event operations gained through a graduate assistantship (two years) in facility/event operations.

• Current CPR/AED and First Aid Instructor Certification or ability to complete within first six months of employment.

• Experience with facility scheduling, facility management, employee management, and reporting software platforms, including 25Live, Fusion, SubItUp, Connect2, or equivalent systems.

• Experience with hiring and/or supervision of staff and/or a team.

• Experience conducting workplace safety and/or customer service training.

• Experience related to facility/event management and scheduling multiple spaces and programs.

Organization: Student Affairs Division

Primary Location: Main Campus

Job Posting: Oct 30, 2026