Coordinator - Equipment Logistics

Freeman Company; Chicago (IL); On-site; Full time

Job summary

Freeman Company is seeking a Coordinator - Equipment Logistics to manage the processing of inbound and outbound equipment for events. This full-time position requires strong teamwork and communication skills, along with a high school diploma and relevant experience in event production or warehouse operations.

Benefits

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident, and Disability Insurance

Retirement with Company Match

Paid Time Off

Qualifications

• Minimum 2 years of related experience in event production or warehouse operations.
• 1 year experience with Inventory Management Software preferred.
• Strong interpersonal and communication skills.

Responsibilities

• Process returned equipment according to policies and procedures.
• Sort inbound equipment, including Sub-Rentals and Equipment Transfers.
• Communicate with Quality Control, Inventory Control, and Transportation.

Skills

Communication

Teamwork

Problem-solving

Education

High School Diploma or equivalent

Tools

Inventory Management Software

MS Office

Adobe Acrobat

Google Sheets

Job description

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About Us

Freeman is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, Freeman’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 97-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Coordinator – Equipment Logistics is responsible for the processing of inbound and outbound equipment for the flawless execution of events. This role involves the daily processing and staging of rental equipment in accordance with procedures to ensure reservation integrity and equipment readiness. It requires teamwork, communication, and coordination skills.

This position supports our Audio Visual and Event Technology team. It is based full-time in-office and/or on-site at McCook, IL.

Essential Duties & Responsibilities

1. Process returned equipment according to policies and procedures.
2. Sort inbound equipment, including Sub-Rentals and Equipment Transfers.
3. Identify, vet, and record lost and missing equipment.
4. Prioritize work based on outbound needs.
5. Pull, stage, and scan outbound equipment as per policies and procedures.
6. Maintain records in required systems (e.g., R2).
7. Communicate with Quality Control, Inventory Control, and Transportation regarding order needs, changes, and readiness.
8. Escalate issues related to missing or damaged equipment.
9. Address space constraints.
10. Perform scheduled cycle counts as assigned.
11. Support on-site additions following established policies.
12. Assist in training and developing warehouse staff.
13. Ensure safety and risk policies are followed.
14. Promote teamwork and communication across warehouse operations.
15. Support other departments as needed.

Education & Experience

• High School Diploma or equivalent with relevant work experience.
• Minimum 2 years of related experience in event production or warehouse operations.
• 1 year experience with Inventory Management Software preferred.
• Proficient in MS Office, Adobe Acrobat, Google Sheets.
• Valid state driver’s license required.
• Strong interpersonal and communication skills.
• Problem-solving skills with the ability to handle issues quickly and effectively.

What We Offer

Freeman offers benefits to support our employees' well-being, including:

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident, and Disability Insurance
• Retirement with Company Match
• Paid Time Off
• Hourly wage of $18-19 based on experience

Diversity Commitment

Freeman is committed to diversity and inclusion, providing equal employment opportunities regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected characteristics.

Job Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industry: Events Services