Coordinator - Distribution Systems & Inventory

Brobston Group LLC; Dayton (OH); On-site; USD 40,000 - 55,000; Full time

Job summary

Brobstongroup.com - Jobboard in Dayton, Ohio is seeking a Distribution Systems & Inventory Coordinator to support warehouse operations by investigating discrepancies between physical stock and inventory systems across various channels.

This role involves cycle counts, system synchronization, and close collaboration with warehouse and sales teams to ensure inventory accuracy. Candidates should have experience, strong Excel skills, and a detail-oriented approach. Opportunities for growth and flexibility during peak periods are available.

Qualifications

• 1-2 years of related experience; bachelor’s degree preferred.
• Detail oriented with clear, courteous communication and strong organizational skills.
• Ability to lift up to 50 lbs and work flexible hours during peak periods.

Responsibilities

• Organize, perform and oversee cycle counts and maintain count schedules.
• Investigate and reconcile discrepancies between physical inventory and system records.
• Synchronize Warehouse Management Systems with physical movements.

Skills

Excel skills

Computer literacy

Bilingual English/Spanish

Education

Bachelor’s degree

Tools

WMS (Manhattan)

Magento

Cegid

Jira

Trello

Job description

Summary

The Distribution Systems & Inventory Coordinator supports warehouse operations by investigating and reconciling discrepancies between physical stock and inventory systems for Retail, Wholesale and E‑Commerce channels. The role ensures system synchronization with every physical movement of merchandise, handles transfers and loan tracking, and reports on outstanding issues to maintain inventory accuracy. This position works closely with warehouse management, sales teams and loss prevention to improve processes and resolve discrepancies.

Responsibilities

• Organize, perform and oversee cycle counts and maintain count schedules.
• Investigate and reconcile discrepancies between physical inventory and system records; process transfers to balance inventory.
• Synchronize Warehouse Management Systems with physical movements and record system transactions for all stock movements.
• Track merchandise on loan, follow up on outstanding loans and process required transfers.
• Review vendor receiving discrepancies, file claims and record system movements to reconcile receiving errors.
• Track stock repairs and support invoice accuracy review, supply order entry and document filing as needed.

Requirements

• 1-2 years of related experience; bachelor’s degree preferred.
• Basic to strong Excel skills and exceptional computer literacy; familiarity with WMS (Manhattan), Magento, Cegid, Jira or Trello is a plus.
• Detail oriented with clear, courteous communication and strong organizational skills.
• Ability to lift up to 50 lbs following safety procedures and to work overtime or flexible hours during peak periods.
• Ability to work independently with minimal supervision and collaborate with cross‑functional teams; bilingual English/Spanish is a plus.