Coordinator, Dermatology & Immunology and Professional Relations

Sun Pharmaceutical Industries; Princeton (NJ); Híbrido; USD 77.000 - 102.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, Vision

401(k) plan

Paid time off

Descripción de la vacante

Sun Pharmaceutical Industries is seeking a Coordinator to provide administrative, operational, financial, and project coordination support to the Dermatology & Immunology and Professional Relations units in Princeton, NJ. You will manage vendor contracts, purchase orders, invoice processing, expense tracking, and cross-functional coordination.

Responsibilities include contract management, budgeting support, sponsorship submissions, event planning, and travel expense reconciliation.

Formación

• 3+ years of administrative, marketing coordination, project coordination, or operations support experience.
• Experience supporting departmental budgets, vendor management, and contract administration preferred.
• Experience working in a corporate and cross-functional environment preferred.

Responsabilidades

• Coordinate Statements of Work (SOWs), contracts, and approval workflows.
• Facilitate legal review and contract execution processes.
• Manage vendor communications regarding contracts, signatures, payments, and project status.
• Track marketing expenses and accruals on a monthly basis.
• Maintain records and supporting documentation for financial reporting.
• Coordinate sponsorship submissions and approvals.
• Manage print production requests and related workflows.
• Maintain marketing distribution lists and databases.
• Provide assistance with planning and execution of marketing events and programs.
• Support onboarding through preparation of welcome materials and departmental resources.
• Coordinate calendars, travel, and expense reconciliation.
• Prepare and reconcile travel and business expenses.
• Maintain departmental calendars and team communications.

Conocimientos

Organizational skills

Project coordination

Communication skills

Multitasking

Attention to detail

Stakeholder management

Independent working

Educación

Associate's degree or equivalent

Bachelor's degree preferred

Herramientas

SAP

Concur

DocuSign

Procurement systems

Descripción del empleo

Driven by a bold pursuit of science and fueled by an unwavering commitment to patients, Sun Pharma is a leading global pharmaceutical company, providing high-quality medicines trusted by healthcare professionals and patients.

As part of our mission to Reach People and Touch Lives, we deliver Innovative Medicines, Generics and Consumer Healthcare products that improve the lives of millions of people. With a broadly diversified portfolio of products that span multiple therapeutic areas, we improve access to effective, affordable treatments that promote better health and well-being.

Reaching People. Touching Lives.

Job Summary:

The Coordinator provides administrative, operational, financial, and project coordination support to the Dermatology & Immunology and Professional Relations business units. This role is responsible for managing vendor contracts, purchase orders, invoice processing, expense tracking, meeting and event logistics, executive calendar support, and cross-functional coordination with Procurement, Finance, Legal, Corporate Communications, and external vendors. This position will directly report to the Head of Dermatology & Immunology and administratively report to the Head of Professional Relations.

Responsibilities:

Dermatology & Immunology and Professional Relations Contract & Vendor Management & Budget Support

• Coordinate Statements of Work (SOWs), contracts, and approval workflows. Follow up as necessary on outstanding actions.
• Facilitate legal review and contract execution processes.
• Manage vendor communications regarding contracts, signatures, payments, and project status. Create and process purchase order requests.
• Track marketing expenses and accruals on a monthly basis.
• Maintain records and supporting documentation for financial reporting.

Dermatology & Immunology Marketing Operations Support

• Coordinate sponsorship submissions and approvals.
• Manage print production requests and related workflows.
• Maintain marketing distribution lists and databases.
• Provide assistance with planning and execution of marketing events and programs
• Support new hire onboarding through preparation of welcome materials and departmental resources.

Dermatology & Immunology and Professional Relations Meeting & Event Coordination

• Support congress execution
• Coordinate department meetings, off-site meetings, and training events.
• Support company-sponsored awareness campaigns and marketing initiatives.
• Assist with planning and execution of marketing events and programs.

Dermatology & Immunology Manage Calendars, Meeting Schedules and Travel

• Coordinate schedule changes, meeting updates, and stakeholder communications.
• Prepare and reconcile travel and business expenses.
• Maintain departmental calendars and support team communication efforts.

Qualifications:

Education

Associate's degree or equivalent required; Bachelor's degree preferred.

Experience

• 3 or more years of administrative, marketing coordination, project coordination, or operations support experience.
• Experience supporting departmental budgets, vendor management, and contract administration preferred.
• Experience working in a corporate and cross-functional environment preferred.

Skills

• Strong organizational and project coordination skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with SAP, Concur, DocuSign, procurement systems, or similar enterprise platforms preferred.
• Ability to handle appropriately confidential and sensitive information.
• Strong customer service and stakeholder management skills.
• Ability to work independently while collaborating effectively across teams.

Hybrid office-based environment - Minimum 3 days in office per week Princeton, NJ.

Up to 5% travel may be required to support meetings, conferences, and marketing events.

Flexibility to support time-sensitive projects, events, and leadership activities.

The presently-anticipated base compensation pay range for this position is $76,500 to $102,000. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan. Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time. The compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company, or individual department/team performance, and market factors.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of the incumbent(s).

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.