Coordinator, Dermatology & Immunology and Professional Relations

SUN PHARMA; Princeton (NJ); Hybride; USD 77 000 - 102 000; Plein temps

Résumé du poste

Sun Pharmaceuticals in New Jersey is seeking a detail-oriented Coordinator to support Dermatology & Immunology and Professional Relations. You will manage contracts, vendor communications, PO requests, and expense tracking while partnering with Finance, Legal, and Communications.

Hybrid role based in Princeton, NJ with up to 5% travel; reports to Head of Dermatology & Immunology. Requires 3+ years in admin/coordination and experience with budgets, procurement, and cross-functional work; college

Qualifications

• Associate's degree or equivalent required; Bachelor's degree preferred.
• 3+ years of administrative, marketing coordination, project coordination, or operations support experience.
• Experience supporting departmental budgets, vendor management, and contract administration preferred.

Responsabilités

• Coordinate Statements of Work (SOWs), contracts, and approval workflows.
• Facilitate legal review and contract execution processes.
• Manage vendor communications regarding contracts, signatures, payments, and project status.

Connaissances

Organizational skills

Project coordination

Verbal communication

Written communication

Multitasking

Attention to detail

Formation

Associate's degree

Bachelor's degree preferred

Outils

SAP

Concur

DocuSign

Procurement systems

Description du poste

Driven by a bold pursuit of science and fueled by an unwavering commitment to patients, Sun Pharma is a leading global pharmaceutical company, providing high-quality medicines trusted by healthcare professionals and patients.

As part of our mission to Reach People and Touch Lives, we deliver Innovative Medicines, Generics and Consumer Healthcare products that improve the lives of millions of people. With a broadly diversified portfolio of products that span multiple therapeutic areas, we improve access to effective, affordable treatments that promote better health and well-being.

Reaching People. Touching Lives.

Job Summary

The Coordinator provides administrative, operational, financial, and project coordination support to the Dermatology & Immunology and Professional Relations business units. This role is responsible for managing vendor contracts, purchase orders, invoice processing, expense tracking, meeting and event logistics, executive calendar support, and cross-functional coordination with Procurement, Finance, Legal, Corporate Communications, and external vendors. This position will directly report to the Head of Dermatology & Immunology and administratively report to the Head of Professional Relations.

Responsibilities

Dermatology & Immunology and Professional Relations Contract & Vendor Management & Budget Support

• Coordinate Statements of Work (SOWs), contracts, and approval workflows. Follow up as necessary on outstanding actions.
• Facilitate legal review and contract execution processes.
• Manage vendor communications regarding contracts, signatures, payments, and project status. Create and process purchase order requests.
• Track marketing expenses and accruals on a monthly basis.
• Maintain records and supporting documentation for financial reporting.

Dermatology & Immunology Marketing Operations Support

• Coordinate sponsorship submissions and approvals.
• Manage print production requests and related workflows.
• Maintain marketing distribution lists and databases.
• Provide assistance with planning and execution of marketing events and programs
• Support new hire onboarding through preparation of welcome materials and departmental resources.

Dermatology & Immunology and Professional Relations Meeting & Event Coordination

• Support congress execution
• Coordinate department meetings, off-site meetings, and training events.
• Support company-sponsored awareness campaigns and marketing initiatives.
• Assist with planning and execution of marketing events and programs.

Dermatology & Immunology Manage Calendars, Meeting Schedules and Travel

• Coordinate schedule changes, meeting updates, and stakeholder communications.
• Prepare and reconcile travel and business expenses.
• Maintain departmental calendars and support team communication efforts.

Qualifications

Education

Associate's degree or equivalent required; Bachelor's degree preferred.

Experience

• 3 or more years of administrative, marketing coordination, project coordination, or operations support experience.
• Experience supporting departmental budgets, vendor management, and contract administration preferred.
• Experience working in a corporate and cross-functional environment preferred.

Skills

• Strong organizational and project coordination skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and follow-through.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Teams).
• Experience with SAP, Concur, DocuSign, procurement systems, or similar enterprise platforms preferred.
• Ability to handle appropriately confidential and sensitive information.
• Strong customer service and stakeholder management skills.
• Ability to work independently while collaborating effectively across teams.

Hybrid office-based environment – Minimum 3 days in office per week Princeton, NJ.

Up to 5% travel may be required to support meetings, conferences, and marketing events.

Flexibility to support time-sensitive projects, events, and leadership activities.

The presently-anticipated base compensation pay range for this position is $76,500 to $102,000. Actual base compensation may vary based on a number of factors, including but not limited to geographical location and experience. In addition, this position is part of the Annual Performance Bonus Plan.

Employees are eligible to participate in Company employee benefit programs which include medical, dental and vision coverage; life insurance; disability insurance; 401(k) savings plan; flexible spending accounts; and the employee assistance program. Employees also receive various paid time off benefits, including vacation time and sick time.

The compensation and benefits described above are subject to the terms and conditions of any governing plans, policies, practices, agreements, or other materials or documents as in effect from time to time, including but not limited to terms and conditions regarding eligibility. If hired, employee will be in an “at-will position” and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company, or individual department/team performance, and market factors.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees as assigned to this job. Nothing herein shall preclude the employer from changing these duties from time to time and assigning comparable duties or other duties commensurate with the experience and background of the incumbent(s).

We provide equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, military or veteran status, generic predisposing characteristics or any other basis prohibited by law.

Notice To Agency And Search Firm Representatives

Sun Pharmaceuticals (Sun) is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Sun employee by a third party agency and/or search firm without a valid written & signed search agreement, will become the sole property of Sun. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.