Coordinator Compliance & Office Support Coordinator

Capital Technologies; Joplin (MO); On-site; USD 21,000 - 30,000; Full time

Job summary

Capital Technologies is seeking a Compliance & Office Support Coordinator to oversee subcontractor compliance, onboarding, licensing administration, and general office support. This role serves as the central point of coordination for subcontractor onboarding, regulatory compliance, business licensing, and workforce documentation while supporting Human Resources, Operations, and Project Management.

This position is based in our Central Office and involves coordinating with project teams,

Qualifications

• Bachelor's degree in Business Administration, HR, Construction Management, or related field preferred; equivalent experience considered
• 2+ years of experience in compliance, office administration, construction administration, HR support, or project administration
• Experience obtaining and maintaining licenses, permits, regulatory records, and working with municipalities
• Experience with contractor compliance platforms such as Avetta and ISNetworld is preferred
• Experience coordinating subcontractor onboarding and compliance documentation
• Strong organizational and document management skills
• Proficiency with Microsoft Office Suite (Excel, Outlook, Word, Adobe Acrobat)
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines
• High attention to detail and accuracy
• Independent work ethic with team collaboration
• Professional and dependable attitude

Responsibilities

• Ensure subcontractors submit required documentation before mobilization (MSAs, COIs, licenses, W-9s)
• Maintain subcontractor records and compliance files
• Monitor expiration/renewal dates for COIs, licenses, permits
• Communicate with subcontractors on missing or expiring documentation
• Coordinate with Project Managers on licensing and permitting requirements
• Obtain and maintain business licenses and permits
• Maintain compliance portals and documentation
• Coordinate employment eligibility verification and I-9 compliance
• Maintain confidential employee records
• Assist with applicant screening and interview scheduling
• Manage multiple email inboxes and routing
• Answer calls and provide professional customer service
• Prepare documents and maintain filing systems
• Order office supplies and provide admin support
• Collaborate with HR, PM, Accounting, Operations for regulatory compliance
• Identify process improvements for efficiency
• Maintain confidentiality of sensitive information
• Perform additional duties and special projects

Skills

Regulatory compliance

Subcontractor onboarding

Document management

Microsoft Office

Education

Bachelor's degree in Business Administration / related field

2+ years compliance/office admin experience

Tools

Avetta

ISNetworld

Job description

Employment Type: Full-Time, Hourly (Non-Exempt)

Work Location: Central Office

Reports To: Vice President of Operations

Employment Type: Full-Time, Hourly (Non-Exempt)

Work Location: Central Office

Reports To: Vice President of Operations

Position Summary

The Compliance & Office Support Coordinator is responsible for overseeing subcontractor compliance, employee onboarding compliance, licensing administration, and general office support functions. This role serves as the central point of coordination for subcontractor onboarding, regulatory compliance, business licensing, and workforce documentation while supporting Human Resources, Operations, and Project Management.

Essential Duties and Responsibilities

• Ensure all subcontractors submit required documentation before mobilization, including Master Service Agreements (MSAs), Certificates of Insurance (COIs), business and trade licenses, W-9 forms, and other compliance documentation required to meet project and regulatory requirements
• Maintain accurate subcontractor records and compliance files within company systems.
• Monitor expiration and renewal dates for Certificates of Insurance, licenses, permits, and other compliance documents to ensure continuous compliance
• Communicate with subcontractors regarding missing, expiring, or incomplete documentation and resolve compliance issues in coordination with internal departments and external providers
• Coordinate with Project Managers to verify subcontractor compliance and identify project-specific licensing and permitting requirements before project start dates
• Obtain, renew, and maintain all required company licenses and permits, including business, contractor, city, county, state, and project-specific registrations
• Maintain company compliance customer compliance portals by uploading, updating, and monitoring required documentation
• Maintain organized compliance records and documentation to support audits, customer requests, and regulatory requirements
• Coordinate employment eligibility verification, maintain I-9 compliance, complete required state new hire reporting, and assist with employee onboarding documentation
• Maintain confidential employee records in accordance with company policies and applicable regulations
• Monitor employment applications, distribute qualified candidates to hiring managers, and assist with interview scheduling and hiring communications
• Monitor and manage multiple company email inboxes, ensuring timely responses and routing requests to the appropriate departments
• Answer incoming phone calls and provide professional customer service
• Prepare documents, maintain organized electronic and paper filing systems, and assist with records management
• Order office supplies and provide general office administrative support
• Collaborate with Human Resources, Project Management, Accounting, Operations, and Safety to ensure compliance with federal, state, and local regulations
• Identify opportunities to improve administrative and compliance processes to increase efficiency
• Maintain strict confidentiality of employee, subcontractor, customer, and company information
• Perform additional duties and special projects as assigned

Minimum Qualifications

• Bachelor's Business Administration, Human Resources, Construction Management, or a related field preferred; equivalent work experience may be considered
• Minimum of 2 years of experience in compliance, office administration, construction administration, HR support, or project administration
• Experience obtaining and maintaining business licenses, permits, regulatory records, and working with municipalities to ensure compliance with local, county, and state requirements
• Experience with contractor compliance management platforms such as Avetta and ISNetworld is a preferred
• Experience coordinating subcontractor onboarding and compliance documentation.
• Experience maintaining business licenses, permits, and regulatory records
• Strong organizational and document management skills
• Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Adobe Acrobat.
• Excellent written and verbal communication skills
• Ability to manage multiple priorities while meeting deadlines
• High level of attention to detail and accuracy
• Ability to work independently and follow direction
• Professional and dependable with a team-oriented mindset

Physical & Work Requirements

This position is primarily performed in an office environment and requires the ability to remain seated for extended periods while performing computer-based tasks. The employee will regularly use a computer, telephone, and standard office equipment. The position may occasionally require standing, walking, bending, reaching, and lifting or moving office materials weighing up to 25 pounds. The employee must be able to perform tasks requiring visual attention and hand coordination, including extended use of computer systems and other office equipment. The physical demands described are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position, consistent with applicable federal and state laws.

At‑Will Employment Disclaimer

Employment with Capital Technologies LLC is at-will. Either the employee or the Company may terminate the employment relationship at any time, with or without cause or notice, subject to applicable law.

This job description does not create a contract of employment and may be modified at the Company’s discretion.

Equal Employment Opportunity Statement

Capital Technologies is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or any other status protected by law.