Coordinator, Business Operations

Baylor-College-of-Medicin; Houston (TX); On-site; USD 47,000 - 56,000; Full time

Job summary

Baylor College of Medicine in Houston, TX seeks a Coordinator, Business Operations to support faculty, staff and students with administrative duties across purchasing, invoicing and office operations.

The role emphasizes effective communication, teamwork and the ability to learn in a dynamic environment while onsite from 8 a.m. to 5 p.m., Monday through Friday.

Qualifications

• High School diploma or GED.
• Two years of relevant experience.
• At least 2 years of clerical experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook and Teams as well as having overall excellent computer skills.
• Good communication skills, both verbal and written.
• Self-motivated and team player.

Responsibilities

• Prepares and processes purchase orders using Jaggaer for staff and labs.
• Prepares and processes purchase orders using Jaggaer for new subcontracts on research grants.
• Submits quotes for contract review and approval as needed.
• Works with Purchasing, labs and vendors to clear blocked invoices in Jaggaer and SAP.
• Assists labs with tracking down missing orders.
• Processes journal vouchers in SAP.
• Monitors liquid nitrogen orders and related invoicing.
• Maintains a department credit card and allocates expenses in Concur.
• Maintains office supply inventory.
• Maintains door key inventory for department areas.
• Monitors Iron Mountain service for confidential disposal.
• Handles incoming department phone calls for main office.
• Maintains professional front office area appearance.
• Assists in organizing and coordinating special departmental events.
• Performs other job-related duties as assigned.

Skills

Communication

Teamwork

Organization

Professionalism

Education

High School diploma or GED

Tools

Jaggaer

SAP

Concur

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Job Title: Coordinator, Business Operations

Division: Molecular Virology and Microbiology

Work Arrangement: Onsite only

Location: Houston, TX

Salary Range: $47,372 - $55,731

FLSA Status: Nonexempt

Work Schedule: Monday – Friday, 8 a.m. – 5 p.m.

Summary

The Department of Molecular Virology and Microbiology is seeking a highly motivated and detail-oriented Coordinator, Business Operations. This position will provide business operational support through various administrative duties for faculty, staff, students, and administrative team. The ideal candidate will be an effective communicator, team player and have a willingness to learn.

Job Duties

• Prepares and processes purchase orders using Jaggaer for administrative staff and if necessary, for research labs.
• Prepares and process purchase orders using Jaggaer for new subcontracts on research grant projects, including the process for getting invoices approved and posted.
• Submits quotes for contract review and approval as needed.
• Works with Purchasing, research labs and vendors to help clear blocked invoices/encumbrances in Jaggaer and in SAP.
• Assists research labs with tracking down missing orders.
• Processes multiple types of journal vouchers in SAP.
• Assists department Lab Director with monitoring liquid nitrogen tank orders and monitors invoicing for those orders.
• Maintains a department credit card used for multiple types of purchases including monthly reports allocating expenses in Concur.
• Maintains office supply inventory.
• Maintains door key inventory for all department lab, common area and office doors.
• Monitors Iron Mountain service for sensitive/confidential document disposal.
• Handles incoming department phone calls for main office.
• Maintains professional front office area appearance.
• Assists in organizing and coordinating special departmental events.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• At least 2 years of clerical experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook and Teams as well as having overall excellent computer skills.
• Good communication skills, both verbal and written.
• Self-motivated and team player.

Work Authorization Requirement

This position is not eligible for visa sponsorship.

Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.