Coordinator, Administrative Program

University of Utah; Salt Lake City (UT); On-site; USD 42,000 - 45,000; Full time

Job summary

The University of Utah’s Spencer Fox Eccles School of Medicine seeks an Administrative Program Coordinator to support Student Affairs. You will manage the Visiting Student Learning Opportunity (VSLO) program and assist Registrar and Scholarships and Financial Aid teams.

With a 40-hour work week, you will contribute to ongoing projects, event support, and cross-department collaboration to promote student success and compliance.

Qualifications

• Bachelor’s degree in a related field or equivalent (one year of education can substitute for two years of related work).
• Demonstrated ability to work independently, analyze and make decisions related to program content.
• Strong coordination and organizational skills to prioritize conflicting deadlines.
• Demonstrated human relations and effective communication skills.

Responsibilities

• Act as first point of contact for the School of Medicine’s students, faculty, and guests; maintain a welcoming environment.
• Support the Registrar team as primary lead for processing student applications for the Visiting Student Learning Opportunity (VSLO) program, including collaboration with SFESOM departments and managing the main inbox.
• Assist with the launch of the VSLO catalog for incoming medical students by coordinating deadlines and hosting trainings.
• Support Scholarship and Financial Aid with the annual scholarship process for incoming and current students.
• Assist with planning and coordinating in-person workshops for students and managing the main inbox.
• Run reports and assist with holds on student records.
• Assist with policy and procedures implementation and upkeep.
• Create/update Canvas courses and credentialing processes, including badge access and assignments.

Skills

Independent work

Analytical skills

Decision making

Coordination

Communication skills

Education

Bachelor's degree

Job description

Job Title Coordinator, Administrative Program

Working Title Coordinator, Administrative Program

Standard Hours per Week 40

Full Time or Part Time? Full Time

Monday – Friday, business hours. This position is located at 1925 E Spence Eccles Dr. Salt Lake City, UT, 84112

Pay Rate Range $42,000 to $45,000/annually

Close Date 12/07/2026

Job Summary

The Office of Student Affairs with the Spencer Fox Eccles School of Medicine ( SOM ) works closely with medical students to ensure they feel supported and successful during their time at the SOM by facilitating the personal and professional development of the students through accessibility, professionalism, collaboration, and inclusivity.

The Administrative Program Coordinator provides administrative support to the SOM Student Affairs team. This position primarily takes the lead on the Visiting Student Learning Opportunity ( VSLO ) program and supports areas within Registrar and Scholarships and Financial Aid teams. In addition, involvement in and completion of recurring projects, and provide event support during busy seasons.

Responsibilities

Role Specific:

• Act as first point of contact for the School of Medicine’s students, faculty and guests; maintains a welcoming and positive environment within the Office of Student Affairs; provides administrative support to Student Affairs management and staff.
• Support the Registrar team as the primary lead for processing student applications for the Visiting Student Learning Opportunity ( VSLO ) program, including working closely with SFESOM departments, and assisting with main email inbox and communication pertaining to program.
• Assist with the launch of the VSLO catalog for incoming medical students by connecting with departments and coordinating application and catalog deadlines, including holding in-person and virtual workshops for training staff, students and faculty.
• Support the Scholarship and Financial Aid team with the yearly scholarship application process for incoming and current students.
• Support Scholarship and Financial Aid team by providing assistance with planning and coordinating in-person workshops for students and assisting with main email inbox.
• Running reports and assisting with holds on student’s records.
• Assist with policy and procedures implementation and upkeep.
• Create, update, and communicate on Student Affairs related Canvas courses and student credentialing processes, and badge access, including financial aid and scholarship assignments, as needed.
• Support major Student Affairs event committees, and events.
• Cross-train with and provides daily email and administrative support to Student Affairs Managers.
• As needed, back-up the front office.
• Other duties as assigned.

DISCLAIMER

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearing Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in a related field or equivalency (one year of education can be substituted for two years of related work experience), plus one year of directly related experience

Demonstrated ability to work independently, analyze and make decisions related to program content. Strong coordination and organizational skills required to prioritize conflicting deadlines. Demonstrated human relations and effective communication skills are also required.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Type Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy‑related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.