Coordinator

Northwestern Medicine; Chicago (IL); On-site; USD 45,000 - 60,000; Full time

Job summary

Northwestern Medicine is seeking a Coordinator to support community outreach and related programs within the External and Community Affairs Division. You will collaborate with staff, managers, and directors to advance strategic goals, develop materials, and monitor data and reports.

The role requires 3–5 years in outreach or office support, budget handling skills, and proficiency with Word/Excel/PowerPoint, plus strong written and verbal communication and availability for occasional

Qualifications

• Minimum of three to five years’ experience in community outreach/education or other general office experience.
• Ability to manage budget, track details, focus on program support.
• Strong knowledge of Microsoft: Word, Excel, Power Point.
• Excellent written, verbal and communication skills, demonstrated ability to effectively establish and maintain working relationships with peers and constituents at all levels of the organization.
• Available to work occasional evening and weekend hours.

Responsibilities

• Partners with internal colleagues and external departments to ensure integrated, consistent programming and communications for community members, patients and other customers of Northwestern Medicine.
• Ability to collaborate with clinical and non-clinical colleagues to develop program and collateral materials.
• Provides administrative support to the department.
• Documents appropriate data and submits reports as required.
• Coordinates the evaluation of programs, analyzes data, recommends changes as necessary.
• Aids with purchasing, reconciling expenses and within assigned cost centers.
• Works with vendors in order to maintain the necessary supplies and equipment for staff, managers, and directors.
• Provides support to health and wellness programs and initiatives.

Skills

Communication skills

Public speaking

Budget management

Office administration

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Description

The Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Coordinator will work closely with staff, managers, and directors for assigned areas. This will include support to work plans, metrics and resources to achieve the strategic goals and objectives on the activities to assigned staff. Support may include work related to the Community Health Needs Assessment, the Community Health Improvement Plan and/or other Northwestern Medicine programs that may align with the External and Community Affairs Division.

Responsibilities:

• Partners with internal colleagues and external departments to ensure integrated, consistent programming and communications for community members, patients and other customers of Northwestern Medicine.
• Ability to collaborate with clinical and non-clinical colleagues to develop program and collateral materials.
• Provides administrative support to the department.
• Documents appropriate data and submits reports as required.
• Coordinates the evaluation of programs, analyzes data, recommends changes as necessary.
• Aids with purchasing, reconciling expenses and within assigned cost centers.
• Works with vendors in order to maintain the necessary supplies and equipment for staff, managers, and directors.
• Provides support to health and wellness programs and initiatives.

Qualifications

Required:

• Minimum of three to five years’ experience in community outreach/education or other general office experience.
• Ability to manage budget, track details, focus on program support.
• Strong knowledge of Microsoft: Word, Excel, Power Point.
• Excellent written, verbal and communication skills, demonstrated ability to effectively establish and maintain working relationships with peers and constituents at all levels of the organization. Ability to represent the organization at community events; strong public speaking and presentation skills.
• Available to work occasional evening and weekend hours.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case‑by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Click on or copy and paste URL to your browser to view detailed benefits information https://jobs.nm.org/benefits

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.