Conveyancing Secretary

HO & WEE LLP; Michigan; On-site; USD 24,000 - 43,000; Full time

Job summary

HO & WEE LLP in Singapore is seeking an experienced Conveyancing Secretary to manage end-to-end conveyancing work, from onboarding to completion, with probate exposure an advantage.

You'll support lawyers, prepare documents, conduct searches, and liaise with clients, banks, and agents, ensuring accurate, timely file management and professional client service.

Qualifications

• Minimum 3 years’ experience handling the full scope of conveyancing work in a Singapore law firm.
• Familiarity with stamp duty computation, filing, SLA lodgement and CPF-related conveyancing requirements.
• Proficient with INLIS, e-stamping and related platforms.
• Good command of written and spoken English; Mandarin is an advantage for liaising with Mandarin-speaking clients.
• Able to work independently and manage matters from start to completion with minimal supervision.
• Meticulous, well-organised, and able to work calmly under time pressure.

Responsibilities

• Handle the full range of conveyancing transactions from start to finish.
• Prepare all conveyancing documentation.
• Handle e-stamping of instruments and e-lodgement of documents.
• Conduct searches.
• Correspond and liaise with clients, CPF Board, banks and financial institutions, developers, and estate agents.
• Attend to completion, manage post-completion steps including lodgement of instruments and follow-up with the relevant authorities.
• Provide secretarial and administrative support to the lawyers in the Firm, including scheduling meetings, managing correspondence, open and close matter files, and maintain accurate file records.
• Assist with probate matters and other work undertaken by the Firm as and when required by the lawyers.

Skills

Conveyancing experience

Client communication

Organisational skills

Independent worker

Education

Diploma in Law or GCE A levels

Singapore Bar eligibility or law degree

Tools

INLIS

e-stamping

SLA lodgement

CPF conveyancing requirements

Job description

We are looking for an experienced Conveyancing Secretary to join our team. The successful candidate must possess conveyancing experience, with the ability to handle the full scope of conveyancing work from client onboarding to completion. Experience in probate matters is an advantage. You will work closely with our lawyers to ensure that transactions are handled efficiently and that clients receive attentive, professional service.

Responsibilities

• Handle the full range of conveyancing transactions from start to finish.
• Prepare all conveyancing documentation.
• Handle e-stamping of instruments and e-lodgement of documents.
• Conduct searches.
• Correspond and liaise with clients, CPF Board, banks and financial institutions, developers, and estate agents.
• Attend to completion, manage post-completion steps including lodgement of instruments and follow-up with the relevant authorities.
• Provide secretarial and administrative support to the lawyers in the Firm, including scheduling meetings, managing correspondence, open and close matter files, and maintain accurate file records.
• Assist with probate matters and other work undertaken by the Firm as and when required by the lawyers.

Requirements

• Minimum GCE “A” levels or Diploma in Law, Legal Studies. Candidates who hold a law degree but are not admitted to the Singapore Bar are welcome to apply. Applications from Paralegals are also welcome.
• Minimum 3 years’ experience handling the full scope of conveyancing work in a Singapore law firm.
• Sound knowledge of the conveyancing process, including stamp duty computation and filing, SLA lodgement, and CPF-related conveyancing requirements.
• Proficient in the use of INLIS, e-stamping, and other conveyancing-related platforms and systems.
• Experience in or exposure to probate matters is an advantage.
• Good working knowledge of Microsoft Office (Word and Excel) and WordPerfect.
• Able to work independently and manage matters from start to completion with minimal supervision.
• Meticulous, well‑organised, and able to work calmly and accurately under time pressure.
• Good interpersonal skills and a courteous, professional manner when dealing with clients and other parties.
• Good command of written and spoken English; the ability to communicate orally in Mandarin is an advantage for liaising with Mandarin‑speaking clients.

Due to current work pass regulations, this position is open to Singapore Citizens and Permanent Residents only.