Controller

Catholic Charities, Diocese of Trenton; Trenton (NJ); On-site; USD 105,000 - 145,000; Full time

Job summary

Catholic Charities, Diocese of Trenton is seeking a Controller to lead day-to-day accounting and financial operations. You will ensure integrity of reporting, compliance with nonprofit standards, and stewardship of financial resources.

The role emphasizes internal controls, collaboration with program directors, and support for informed decision-making. The Controller will oversee close processes, bank reconciliations, and annual audits, while coaching staff and implementing improved policies.

Responsibilities

• Oversee daily accounting operations including general ledger, accounts payable, accounts receivable, payroll, cash management, and fixed assets.
• Ensure timely monthly, quarterly, and annual financial reporting.
• Prepare monthly financial statements, budget-to-actual analyses, and KPI reporting.
• Maintain GAAP-compliant general ledger and chart of accounts for nonprofit accounting standards.
• Coordinate month-end and year-end closing processes and bank reconciliations.
• Serve as primary liaison with external auditors during annual audits and regulatory filings.
• Develop and implement accounting policies and procedures; improve financial systems and processes.
• Supervise accounting staff and foster a customer-service oriented finance culture.

Job description

JOB SUMMARY:

Under the direction of the Associate Executive Director, the Controller is responsible for overseeing the organization’s day-to-day accounting and financial operations, ensuring the integrity of financial reporting, compliance with nonprofit accounting standards, and effective management of financial resources. Controller works collaboratively with fiscal staff, program directors and managers to support program operations and informed decision-making. The Controller plays a key leadership role in maintaining strong internal controls and promoting financial stewardship across the organization.

Essential Functions

• Financial Management & Accounting
• Oversee all daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, cash management, and fixed assets.
• Ensure accurate and timely monthly, quarterly, and annual financial reporting.
• Prepare monthly financial statements, budget-to-actual analyses, monthly trend reporting and KPIs
• Maintain the general ledger and chart of accounts in accordance with Generally Accepted Accounting Principles (GAAP) and nonprofit accounting standards.
• Oversee month-end and year-end closing processes.
• Ensure timely bank reconciliations and review all balance sheet account reconciliations.
• Attends fiscal supervisory meeting with CFO and Budget & Fiscal Operations Officer. Also attends Finance, Investment and Audit Committee meetings and quarterly management meetings.
• Compliance & Internal Controls
• Maintain strong internal controls to safeguard organizational assets.
• Ensure compliance with federal, state, local, and grant-specific financial requirements.
• Coordinate annual financial audits and serve as primary liaison with external auditors.
• Prepare schedules and documentation required for audits and regulatory filings.
• Assist in the preparation of IRS Form 990 and other required financial reports.
• Operational Support
• Collaborate with leadership and program staff to improve financial processes and operational efficiency.
• Develop and implement accounting policies and procedures.
• Evaluate financial systems and recommend process improvements.
• Support purchasing, contract administration, and vendor management as needed.
• Leadership & Staff Development
• Supervise accounting staff and provide leadership, coaching, and professional development.
• Foster a collaborative, customer-service-oriented finance department.
• Promote financial literacy among program managers and organizational leadership

OTHER DUTIES:

As assigned by the Associate Executive Director, Fiscal Affairs