Controller

Archbishop Mitty High School; Cupertino (CA); On-site; USD 150,000 - 180,000; Full time

Job summary

Archbishop Mitty High School is seeking an experienced Controller to oversee the accuracy, integrity, and timeliness of its financial records, accounting operations, and reporting. You will supervise the AP Accountant and Senior Accountant, manage monthly close cycles, and ensure compliance with Not-for-Profit GAAP and internal controls.

The role collaborates with the CFO, President, and leadership team to provide timely financial information, support budgeting, and continuously improve

Qualifications

• Commitment to the mission and values of Catholic education.
• BS in Accounting/Finance/Economics or related; CPA strongly preferred.
• 10+ years of progressive finance experience; 5+ years in nonprofit sectors/educational entities; independent-school/auditing experience preferred.
• Demonstrated leadership, team management and interpersonal skills.
• Proficient in database and accounting computer applications; high Excel proficiency; experience with Blackbaud, FACTS and RAMP Plus is strongly preferred.
• Exceptional management and supervisory skills; integrity and ethical practices with accurate, responsive, detail-oriented financials.
• Possess high integrity, good judgment and maturity.
• Excellent written and verbal communication; able to build confidence with teams and external entities.
• Ability to work independently and as part of a team; mission-driven and results-oriented.
• Collaborative, service-minded; continuous improvement mindset; fosters staff development.
• Resourceful in setting priorities and guiding investments in people and systems.
• Strong analytical and organizational skills.

Responsibilities

• Oversee day-to-day finance and accounting operations and maintain ledgers per fund accounting and Not-for-Profit GAAP.
• Ensure accuracy, completeness, and timeliness of financial transactions and statements.
• Manage monthly, quarterly, and annual close processes and provide timely reports to CFO, President and stakeholders.
• Facilitate annual operating budget process and monitor performance against budget.
• Identify variances and implement corrective actions.
• Perform cash-to-GAAP reconciliations and resolve differences.
• Review cash flow and forecasting; support cash management and investments per policies.
• Maintain accounting for endowment, donor-restricted and board-designated funds and investments.
• Partner with Advancement Office to reconcile fundraising activity and GAAP compliance.
• Maintain fixed assets, debt records, and related GL entries.
• Oversee payroll accounting and related reconciliations.
• Maintain accounting systems and internal controls; ensure regulatory compliance.

Skills

Leadership

Financial analysis

Internal controls

Communication

Excel proficiency

Education

BS in Accounting/Finance/Economics or related

CPA strongly preferred

Tools

Blackbaud

FACTS

RAMP

RAMP Plus

Job description

Pay Range: $150,000 to $180,000 annually

Onsite on San Jose, CA campus

Reporting to the Chief Financial Officer, the Controller is responsible for the accuracy, integrity, and

timeliness of the School’s financial records, accounting operations, and financial reporting. The

Controller supervises and works closely with the AP Accountant and Senior Accountant to oversee

billing, accounts payable, payroll, general accounting, and related financial services.

The Controller manages the monthly, quarterly, and annual close processes; financial reporting and

analysis; accounting policies and procedures; internal controls; regulatory compliance; and the annual

financial statement audit. The Controller provides timely and accurate financial information to support

effective budget management and decision-making and continuously improves accounting processes,

systems, and infrastructure.

Financial Management, Accounting, and Reporting

• Oversee day-to-day finance and accounting operations and maintain the general ledger and subsidiary ledgers in accordance with fund accounting principles and Not-for-Profit GAAP.
• Ensure the accuracy, completeness, and timeliness of financial transactions, account reconciliations, financial statements, and supporting schedules.
• Manage the monthly, quarterly, and annual close processes and prepare timely financial reports, analyses, and budget-to-actual reporting for the CFO, President, and other key stakeholders.
• Facilitate the annual operating budget process and monitor financial performance against budget.
• Identify, investigate, and explain significant variances and discrepancies and recommend and implement appropriate corrective actions.
• Perform required cash-to-GAAP reconciliations, investigate and resolve differences.
• Review cash flow and forecasting and support cash management and the investment of short-term funds in accordance with Board-approved policies.
• Maintain accurate accounting and reporting for endowment, Donor-restricted and Boarddesignated funds, contributions, pledges, grants, and long-term investments.
• Partner with the Advancement Office to reconcile fundraising activity and ensure proper accounting for contributions and restrictions in accordance with GAAP.
• Maintain fixed asset module, schedules, debt records, and related general ledger entries.
• Oversee payroll accounting and related reconciliations, including salaries, benefits, liabilities, tax reporting, 1099s, and other required filings.
• Maintain the integrity and effective operation of accounting systems, including Blackbaud, FACTS, RAMP, and other relevant financial systems.

Audit, Internal Controls, and Compliance

• Manage the annual financial statement audit, including financial statements, supporting schedules, PBC requests, and timely responses to auditors.
• Develop, maintain, document, and enforce appropriate accounting policies, procedures, internal controls, and review processes.
• Identify and promptly address accounting errors, audit remediations, control weaknesses, financial risks, and process deficiencies.
• Ensure compliance with applicable accounting standards, laws, regulations, tax requirements, professional standards, Board policies, and internal policies.

Leadership and Administration

• Attend all Finance Committee meetings, prepare meeting materials and record minutes.
• Direct, supervise, mentor Business Office staff, establishing clear expectations, accountability, and appropriate review procedures.
• Promote continuous improvement in accounting processes, systems, and financial operations.
• Serve as a financial and administrative partner to School leadership, including support for budgeting, payroll, benefits, and other administrative processes.
• Foster a collaborative, professional, and service-oriented Business Office and maintain effective relationships with faculty, staff, parents, vendors and auditors.
• Perform other duties and responsibilities as assigned by the Chief Financial Officer.

Qualifications

• Commitment to the mission and values of Catholic education
• BS in Accounting/Finance/Economics or other related areas required; CPA is strongly preferred.
• 10+ years of progressive finance experience; of which 5+ years ideally in nonprofit sectors, and/or educational entities; independent schools and auditing experience preferred.
• Demonstrated leadership, team management and interpersonal skills.
• Proficient in database and accounting computer application systems; high level of proficiency in Excel. Experience with Blackbaud financial management software, Facts and RAMP Plus is strongly preferred.
• Exceptional management and supervisory skills; must be an innovative and empowering mentor that embraces integrity and ethical practices by providing accurate, responsive, detailoriented financial results and goals.
• Possess high level of personal integrity, good judgment and maturity.
• Outstanding analytical and organizational skills, detail-oriented, ability to prioritize competing and multiple priorities with calm demeanor and sound judgment.
• Excellent written and verbal communication skills; leader who can build confidence with teams, leadership and external entities; possess exceptional interpersonal skills and be service oriented.
• Possess ability to work independently and as part of a team.
• Highly engaged, mission-driven and results-oriented, able to build a high-performance team through delegation of responsibility and authority while challenging, motivating, stretching and supporting senior leadership and the Business Office.
• A collaborative and flexible style, with a strong service mentality. Needs to be seen as a team player who is committed to continuous improvement and learning for themselves and their staff.
• Demonstrated resourcefulness in setting priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
• Strong analytical skills and experience interpreting a strategic vision into an operational model; abstract reasoning skills; organizational skills.

Ensuring an Inclusive Community

In keeping with our mission that states we are all made in the image and likeness of God, Archbishop Mitty High School takes seriously our commitment towards ensuring a more inclusive environment for

all. We welcome applicants from diverse backgrounds and experiences to help us support our desire to live our mission more fully. Archbishop Mitty High School is an equal opportunity employer, and all

qualified applicants will receive consideration for employment without regard to race, color, sex, religious affiliation, pregnancy, childbirth, age, national origin, ancestry, physical or mental disability, information, or any other category protected under federal or local law.