Controller

TEXAS LEGAL SERVICES CENTER; Austin (TX); On-site; USD 90,000 - 130,000; Full time

Job summary

Texas Legal Services Center seeks a Controller to lead essential financial and accounting functions, including close, reporting cycles, audit support, and grant invoicing. The role emphasizes accuracy, ethics, and adherence to confidentiality within a nonprofit setting.

The Controller will ensure GAAP compliance, manage grant accounting, and work with leadership to meet deadlines and optimize cash flow. This full-time, on-site position is based in Austin, TX.

Qualifications

• Advanced Excel and pivot tables for reporting and analysis.
• Strong planning, organization and time management abilities.
• Excellent written and verbal communication skills.
• Ability to learn in-house financial and grant management systems.

Responsibilities

• Process vendor and staff invoices for payment and maintain supporting documents.
• Manage monthly AP accruals and general ledger accuracy.
• Ensure GAAP and grant regulatory compliance across functions.
• Coordinate year-end audit readiness and internal controls improvement.
• Reconcile bank statements and monitor grant expenditures.

Skills

Advanced Excel

Pivot tables

Planning skills

Communication skills

Time management

Education

Bachelor’s degree in Accounting or Finance

Tools

SAGE-MIP Accounting Software

Job description

Description

JOB SUMMARY:

The Controller is responsible for essential financial and accounting functions, including appropriate close and reporting cycles, audit, and tax support.

The Controller is expected to maintain a high level of professional standards and ethics while maintaining a positive approach to day‑to‑day work activities. This position embraces and supports TLSC’s overall mission while complying with all regulations, best practice standards, policies, and confidentiality requirements.

ESSENTIAL FUNCTIONS

• Process all vendor, staff/contractor invoices for payment accurately and in a timely manner.
• Ensure credit card purchases are reconciled on a monthly basis
• Prepare monthly AP accruals for accounting month end close
• Maintain supporting financial documents (e.g. travel forms, purchase orders, requests for checks, etc.) and file documents on a timely basis.
• Process 1099s and maintain current W-9s
• Maintain accuracy of general ledger and manage organizational cash flow.
• Ensure compliance with GAAP, 2 CFR200 (Super Circular) as well as state and federal regulatory requirements.
• Ensure General Ledger upload of payroll information is timely and accurate.
• Maintain readiness and preparation for year‑end audit coordination, along with various other monitoring and site visits.
• Ensure internal controls, record keeping systems and accounting policies and procedures are compliant and aligned with financial, audit and grantor requirements.
• In coordination with Grants Manager, determine allowable expenses according to grant and contract guidelines and regulations, and monitor spending to ensure funds are fully expended, accurately and appropriately.
• Reconcile bank statements.
• Facilitate development and continuous improvement of internal controls, organization policies and procedures and financial processes.
• Work closely with leadership team to facilitate completion of needed financial processes and adherence to deadlines.

OTHER FUNCTIONS

• Perform special projects as assigned.

Requirements

EDUCATION/LICENSE (REQUIRED)

• Bachelor’s degree in Accounting or Finance

EXPERIENCE (REQUIRED)

• Minimum 5 years of relevant accounting and financial experience, or the equivalent in education and experience required.
• Experience working with non‑profit or grant invoicing or billing governmental agencies.

KNOWLEDGE/SKILLS (REQUIRED)

• Advanced Excel skills, including pivot tables and custom reporting; proficiency with other Microsoft Office products, and ability to learn in‑house technology, such as, payroll, case management systems, and other office software applications.
• Experience with SAGE‑MIP Accounting Software preferred.
• Strong planning and organization skills.
• Excellent customer service and collaboration skills.
• Effective oral and written communications skills.
• Skill in exercising sound judgment, critical thinking and effective decision making.
• Ability to handle multiple tasks, prioritize, and meet deadlines.
• Ability to identify variances and recommend budgetary and operational solutions.
• Knowledge of principles and practices of advanced nonprofit accounting, grant accounting and contact management.
• Knowledge of the state and federal laws, rules, and regulations for nonprofit financial record keeping and reporting especially grant and other donor requirements.