Contracts Specialist/Paralegal

Motorola Solutions; Schaumburg (IL); Remote; USD 60,000 - 90,000; Full time

Job summary

Motorola Solutions is seeking a Legal Assistant to support our Legal team. This role involves contract management, compliance, and collaboration with internal and external stakeholders. Ideal candidates have a Bachelor’s degree and 2+ years of legal support experience, with strong organizational and communication skills.

Benefits

Incentive Bonus Plans

Medical, Dental, Vision benefits

401K

10 Paid Holidays

Generous Paid Time Off Packages

Employee Stock Purchase Plan

Paid Parental & Family Leave

Qualifications

• 2+ years as a Legal Assistant or Paralegal preferred.
• 4+ years in corporate transactional or contracts negotiation experience.
• Legal authorization to work in the U.S. required.

Responsibilities

• Assist in contract management and compliance tasks.
• Support in drafting proposal responses and contract clauses.
• Coordinate with internal business partners and external parties.

Skills

Excellent writing skills

Excellent communication skills

Analytical skills

Organizational skills

Ability to multitask

Education

Bachelor’s degree

Paralegal certification (NALA preferred)

Job description

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that’s critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department Overview

By becoming a part of the Motorola Solutions Legal team, you become a part of helping public safety and commercial customers obtain the products and services needed for the moments that matter. From the legal procurement team working with subcontractors and vendors to obtain the supplies needed to run the business, to the legal team analyzing new product offerings, to the legal pre-sales team negotiating contracts with customers, to the commercial legal operations team developing and supporting processes, policies, and practices integral to the Legal efforts, to the post-sales project team to complete our contracts as contracted on time and on budget, our team assists, supports, and facilitates the innovation and business efforts of Motorola Solutions.

Company Overview

At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. Our critical communications, video security and command center technologies support public safety agencies and enterprises alike, enabling the coordination that’s critical for safer communities, safer schools, safer hospitals and safer businesses. Connect with a career that matters, and help us build a safer future.

Department Overview

By becoming a part of the Motorola Solutions Legal team, you become a part of helping public safety and commercial customers obtain the products and services needed for the moments that matter. From the legal procurement team working with subcontractors and vendors to obtain the supplies needed to run the business, to the legal team analyzing new product offerings, to the legal pre-sales team negotiating contracts with customers, to the commercial legal operations team developing and supporting processes, policies, and practices integral to the Legal efforts, to the post-sales project team to complete our contracts as contracted on time and on budget, our team assists, supports, and facilitates the innovation and business efforts of Motorola Solutions.

Job Description

Overview :

This position assists Commercial Counsel and Contract Managers in providing commercial legal support to sales teams and other support functions. This position includes contract management, records management, policy management, compliance, corporate governance, and process improvement tasks.

The position also assists with escalation of risks and routing matters for internal approvals. Collaboration with internal business partners from many disciplines is a key component of this job. Coordination with external parties, including outside counsel or consultants, may also be required. This full-time position may be a remote position.

Job Responsibilities:

• Support Global Commercial Legal Operations Manager in developing and maintaining new contracting templates, reviewing and updating existing templates in collaboration with applicable Product, Sales Legal and other key stakeholders.
• Manage databases, automated approval tools, and other electronic systems
• Maintaining online terms and conditions and integration with available quoting tools
• Maintain internal Motorola websites pertaining to Legal, including the Law Department’s internal landing page
• Review solicitations (e.g. RFIs, RFPs) issued by government & commercial customers
• Assist in drafting proposal responses and contract clauses.
• Perform initial compliance analysis for the solicitation
• Manage standing delegations of authority and powers of attorney as needed
• Act as key liaison with other functional areas (e.g., Finance, Insurance, Human Resources, Environmental Health & Safety, Trade Compliance, etc.) in reviewing customer or vendor requirements.
• Gather detailed information about the sales offer.
• Obtain and synthesize input from internal and external subject matter experts
• Escalating risks and obtaining approvals
• Research issues, as requested by Commercial Counsel or Contract Managers
• Assist with records management
• Assist Commercial Counsel with due diligence and regulatory compliance efforts
• Provide other general legal assistance and administrative tasks as necessary

Highly Preferred Qualifications:

• Experience in corporate transactional, contracts negotiation, and/or commercial transaction experience, preferably with a background in technology matters, government contracts and/or intellectual property.
• Professional certifications, such as National Association of Legal Assistants (NALA), are preferred.
• Excellent writing skills
• Experience with AI research tools such as NotebookLM and GeminiAI preferred
• Excellent communication and collaboration skills
• Strong analytical and organizational skills
• Ability to multitask and prioritize under pressure while maintaining a positive attitude
• Ability to meet strict deadlines

Note: Candidate may reside anywhere in the US

Target Base Salary Range: $60,000 - $90,000 USD

Consistent with Motorola Solutions values and applicable law, we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge, skills, and experience. The actual offer will be based on the individual candidate.

#LI-RH1 #LI-REMOTE

Basic Requirements

• Bachelor’s degree is highly preferred with 2+ years of experience as a Legal Assistant or Paralegal
• OR 4+ years of experience in corporate transactional, contracts negotiation, and/or commercial transaction
• Legal authorization to work in the U.S. indefinitely is required. Employer work permit sponsorship is not available for this position.

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

Yes

Our U.S. Benefits include:

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K
• 10 Paid Holidays
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or belief, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture, empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If you’d like to join our team but feel that you don’t quite meet all of the preferred skills, we’d still love to hear why you think you’d be a great addition to our team.

We’re committed to providing an inclusive and accessible recruiting experience for candidates with disabilities, or other physical or mental health conditions. To request an accommodation, please complete this Reasonable Accommodations Form so we can assist you.

About the company

Motorola Solutions, Inc., is an American data communications and telecommunications equipment provider that succeeded Motorola, Inc.,

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