Contracts Specialist I

Brookhaven Science Associates, LLC; Upton (NY); Hybrid; USD 92,000 - 160,000; Full time

Benefits offered by this job

Remote work possibility

Job summary

Brookhaven National Laboratory is seeking a Contracts Specialist I or Sr. Contracts Specialist within the Procurement and Property Management Division.

The role reports to the Subcontracts Manager and supports the Lab’s $900 million annual budget by delivering best-value procurements in compliance with FAR/DEAR and internal policies. The position requires a BA/BS in a business field, seven years of procurement experience (federal government procurement preferred), and strong communication and

Qualifications

• BA/BS in business field required; seven years procurement experience.
• Experience with FAR; DEAR knowledge preferred.
• Strong MS Office and data analysis skills.

Responsibilities

• Provide procurement leadership to meet technical, schedule, and budget requirements.
• Oversee supplier site visits and prepare reports on procurement activities.
• Document procurement files and perform contracts administration as applicable.
• Support and adhere to requirements of procurement's small business and socio-economic plan.
• Manage higher complexity, risk, priority, and dollar value procurements.

Skills

Procurement expertise

FAR knowledge

Strong communication

Problem solving

Team collaboration

Education

BA or BS in business

Master’s degree

CPP certification or similar

Tools

MS Office

Job description

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, Digital Transformation Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget.

Position Description

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment, and supplies for Brookhaven National Laboratory operations and programs.

The Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.
• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.
• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.
• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

PPM has an opening for a Contracts Specialist I or a Sr. Contracts Specialist position within the Procurement and Property Management Department. This individual will report to the Subcontracts Manager.

Essential Duties and Responsibilities

• Work under limited supervision, within established procedures and guidelines
• Provide procurement expertise and leadership to meet technical, schedule, and budget requirements.
• Oversee and/or conduct supplier site visits
• Prepare and present reports on procurement activities, including source and price justification, as applicable
• Document procurement files and perform the contracts administration, as applicable
• Support and adhere to requirements of procurement's small business and socio-economic plan
• Processes higher complexity, risk, priority, and dollar value procurements
• Demonstrated commitment to working safely, acting ethically, and taking personal accountability for operational excellence

Required Knowledge, Skills, and Abilities

• BA or BS degree in a business field
• Seven (7) years of direct procurement experience, preferably in federal government procurement
• Experience with the Federal Acquisition Regulation (FAR)
• Possess an advanced understanding of the procurement business discipline, regular business contact within and outside the Laboratory or other Federal facility/agency to obtain and provide detailed and complex information, tracks, organizes, and analyzes procurement information
• Anticipate and establish paths to avoid problems and manage administrative processes on behalf of management
• Develop and implement internal procedures
• Ability to identify and resolve complex problems in procurements
• Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint
• Skilled at establishing positive working relationships at all levels, internal and external, and sets a positive example for productive teamwork
• Helps expand working relationships and demonstrates the ability to effectively influence relationships
• Solid research, analytical, creative problem-solving, sound judgment, and decision-making skills
• Excellent attention to detail
• Ability to handle deadlines and pressure situations
• Advanced, clear and concise verbal and written communication
• Effective and efficient time/resource management, organization, planning, and prioritizing workload

Preferred Knowledge, Skills, and Abilities

• Master’s degree
• Ten (10) years of direct procurement experience, preferably in federal government procurement
• Certified Procurement Professional (CPP) or similar certification in government procurement practices
• Experience with the Department of Energy Acquisition Regulation (DEAR)
• Experience in leading Source Selections utilizing Best Value Tradeoff processes
• Experience in cost analysis and/or cost accounting standards
• Experience with information technology and/or computer software, procurements
• Experience with negotiating terms & conditions or other legal documents

Environmental, Health & Safety Requirements

• The ability to work at a computer/keyboard for extended periods is essential
• Ability to concentrate on accuracy

Other Information

Visa sponsorship is not available for this position.

There is a possibility of remote employment in this role if the candidate is not local. If fully remote, then minimal travel to the Lab may be required.

Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. This is a multi-level role and the full salary range for this position is $91600 - $160250 / year. You will be placed at the level and salary commensurate with your experience. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.

Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id.

As a U.S. Department of Energy laboratory, Brookhaven National Laboratory requires employees to obtain and maintain a DOE Uncleared Personal Identity Verification (UPIV) credential in accordance with Homeland Security Presidential Directive 12 (HSPD-12) requirements. The credentialing process is completed as part of onboarding and enables access to DOE facilities and information systems. As a condition of employment, the selected candidate must be able to obtain and maintain a UPIV credential. These requirements are established under DOE Order 206.2 Chg. 2, Identity, Credential, and Access Management (ICAM- Identity, Credential, and Access Management (ICAM)), and DOE Order 473.1A- Physical Protection Program- Physical Protection Program.

About Us

Brookhaven National Laboratory (www.bnl.gov) delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.

Equal Opportunity/Affirmative Action Employer

Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

*VEVRAA Federal Contractor BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file

At Brookhaven Lab, everyone has a role in discovery science and transformative technology that's helping power and secure the nation’s future. We are home to world-class scientists, engineers, technicians, and other professionals as well as unique facilities that attract thousands of researchers annually from across the country and around the globe. Our track record includes seven Nobel Prize-winning discoveries, 37 R&D 100 Awards (the "Oscars of Innovation"), and countless other advances.