Contracts Specialist

VivSoft; United States; Hybrid; USD 100,000 - 140,000; Full time

Job summary

VivSoft Technologies in Herndon, VA is seeking a Contracts Specialist to own the full lifecycle of federal contracts, task orders, and subcontracts, collaborating with Growth, Capture, and Pricing to shape audit-ready and growth-ready contracts.

This hybrid role requires 5+ years of federal contracts administration, deep FAR/DFARS knowledge, and proficiency with SAM.gov, WAWF, and Unanet. You will negotiate, administer, and monitor milestones while ensuring compliance and strong documentation.

Qualifications

• 5+ years federal contracts administration experience with FAR/DFARS.
• Experience with IDIQs, BPAs, OTAs and non-FAR instruments.
• Familiarity with SAM.gov, FedConnect, ESRS, WAWF.
• Ability to read RFPs and assess contracting implications.
• DCAA audit exposure is a plus; strong documentation discipline.
• Excellent communication with non-contract stakeholders.

Responsibilities

• Pre-Award: support growth and capture, NDA and teaming reviews to move pursuits quickly.
• Pre-Award: review solicitations for risk and security requirements before submission.
• Pre-Award: align contract terms with pricing assumptions during proposals.

Skills

communication

negotiation

problem solving

attention to detail

team collaboration

Education

CPCM

CFCM

CGCO

CPA

CGAP

PMP

CPSM

Lean Six Sigma

Tools

Unanet

SAM.gov

WAWF

ESRS

Job description

Job Title: Contracts Specialist
Reports to: Finance Lead
Location: Herndon, VA / Hybrid or Remote

About the Role

VivSoft Technologies is scaling rapidly, and we are looking for a Contracts Specialist who sees contracts not just as a compliance function, but as a lever for growth. You will own the full contract lifecycle across our federal contracts, task orders, and subcontracts, while also being a trusted partner to our Growth, Capture, and Pricing teams during proposal development. This is a highly visible role in a company preparing for significant scale, and the person in this seat will directly shape how audit ready, deal ready, and growth ready our contracts function becomes over the next several years.

What You Will Do

Pre-Award (Presales and Capture Support)

• Support the Growth and Capture teams by quickly executing NDAs and Teaming Agreements using our standard templates, distinguishing routine requests from those that need deeper review, so pursuits move fast without exposing VivSoft or our partners to unnecessary risk
• Review solicitation terms and conditions during proposal development, flagging contractual risk and security requirements (including FCL/clearance requirements) before submission
• Work closely with the Pricing team to ensure contract terms, subcontract flow downs, and risk allocation are properly reflected in pricing assumptions on complex bids

Post-Award (Contract Administration and Execution)

• Administer the full post award contract lifecycle: negotiate, execute, and modify prime contracts, task orders, and subcontracts across FAR/DFARS based vehicles, FAR/DFARS-based vehicles (e.g., IDIQs, BPAs) and non-FAR instruments (e.g., OTAs)
• Ensure contract compliance with FAR, DFARS, and agency specific supplements, and maintain clean, audit ready contract files in support of DCAA and other compliance reviews
• Manage contract closeouts, options exercises, and modifications in a way that protects margin and reduces administrative risk
• Maintain organized, defensible contract documentation that would hold up under any kind of audit
• Coordinate with outside vendors to help establish and grow VivSoft's contracts function, developing documentation and standards of practice that support scalability.
• Monitor and track key contract dates, deliverables, and reporting requirements and other contractual milestones proactively, so nothing slips and nothing surprises Delivery or Finance
• Manage and maintain the Unanet Contract Management module, including contract, task order, funding, and subcontract information.

What We Are Looking For

• 5+ years of federal contracts administration experience, including FAR/DFARS-governed contract vehicles (e.g., IDIQs, BPAs) as well as non-FAR instruments such as Other Transaction Agreements (OTAs).
• Preferred certifications: CPCM, CFCM, CGCO, CPA, CGAP, PMP, CPSM, Lean Six Sigma.
• Strong understanding of contract types, IDIQ, OTAs, FFP, T&M, cost reimbursable, and how contract structure affects risk and margin
• Experience with federal contract systems such as SAM.gov, FedConnect,ESRS, and WAWF
• Experience supporting or working closely with capture, proposal, and pricing teams, someone who can read an RFP and immediately see the contracting implications, not just administer what has already been signed
• Comfort operating in a growing, fast-moving company where processes are still being built, not just maintained
• Sharp attention to documentation and recordkeeping discipline, DCAA audit experience or exposure is a strong plus
• Excellent communication skills, able to explain contract risk and terms clearly to non-contracts stakeholders across Delivery, Finance, and Growth
• A genuine interest in growing with the company, this role has a clear path toward a more senior contracts leadership position as VivSoft scales

Why This Role Matters Right Now

VivSoft is on a clear growth trajectory, and how well we manage our contracts today directly shapes our competitiveness on future pursuits.. This is not a back-office paperwork role. It is a seat at the table for someone who wants their contracts expertise to actively shape how we win, how we deliver, and how we are positioned for the future

Salary: $100,000 - $140,000 depends on experience