Contracts Specialist

Old Mutual; United States; Remote; USD 70,000 - 100,000; Full time

Job summary

Old Mutual seeks a Vendor & Contract Manager to oversee contract management, negotiation, and supplier relationships. You will manage procurement processes, ensure compliance with legal and risk policies, and engage with stakeholders across various business units. Ideal candidates will have strong experience in contract administration and sourcing.

Qualifications

• A relevant 3 year tertiary qualification is required.
• Procurement/contract management experience is essential.
• Experience liaising with suppliers and negotiating contracts.

Responsibilities

• Provides end-to-end contract management and advisory support services.
• Manages the negotiation lifecycle, driving procurement savings.
• Supports multiple stakeholders across the organization.

Skills

Negotiation

Contract Administration

Data Management

Supplier Management

Financial Acumen

Education

NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent

Tools

Supply Chain Management Software

Job description

Let's Write Africa's Story Together!

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Vendor & Contract Management

• Provides an end-to-end source to pay contract management, administration and advisory support service.
• Negotiate, draft and review third party Suppliers contracts in alignment with OM legal, procurement and risk policies.
• Manages, drives and engages experts, where appropriate, during the negotiation lifecycle and manages these parties and the processes (Legal, HR, Finance, IT Architecture, Communication etc.).
• Maintains and upkeeps contract management system records / information collected and created under the contract throughout the contract life cycle.
• Provides regular sourcing and contracting reporting to management and OM business stakeholders, including savings, demand management, contract renewals, spend, BBBEE, risks and adverse findings.
• Manages the process to reach appropriate agreement between OMSA and Suppliers for required products and services.
• Oversee the onboarding, vetting and due diligence by subject matter experts of Suppliers.
• Drive procurement savings and cost avoidance initiatives to support Supplier cost management and optimization across all engagements within assigned portfolio.
• Highlights and mitigates sourcing and contract related risks.
• Support multiple stakeholders and multiple business units across portfolio.
• Assists in the evaluation and selection of appropriate Suppliers as part of the sourcing life cycle.
• Perform, manage and drive to conclusion Supplier sourcing, formal selection through RFI RFQ and RFP processes, contract negotiation, procurement contract development and drafting.
• Negotiate procurement contracts including Master Services, Service, Supply, SLA, MoU’s, Commodity and Information Technology agreements with Suppliers.
• Must ensure sourcing and contracting data integrity at all times.
• Ensure timeous renewal and renegotiation of existing procurement contracts.
• Highlight non-compliance relating to OM legal, procurement and risk policies.
• Support contract administration capability for broader OM global territories.
• Keep abreast of latest industry trends and developments in order to support sourcing and contract innovation and maturity as well as identify issues and risks across the lifecycle.
• Support Third Party Risk Management (TPRM) objectives in line with the TPRM policy and framework.

Personal Effectiveness

• Accepts and lives the company values.
• Accountable for service delivery through own efforts.
• Collaborates effectively with others to achieve personal results.
• Individually accountable for managing own time, tasks and output quality.
• Makes increased contributions by broadening individual skills.
• Embraces and adapts to change well.
• Innovative and makes contributions to improving team and company processes.
• Has a continuous growth mindset and willingness to learn new skills.

Job Requirements

• A relevant 3 year tertiary qualification is required.
• Procurement/contract management, contract administration experience.
• Experience in liaising with Suppliers in terms of service, negotiating skills, procurement contracts.
• Procurement and/or contractual commercial experience.

Old Mutual (OM) is a premium African financial services organisation that offers a broad spectrum of financial solutions to retail and corporate customers across key market segments in 17 countries. The lines of business include Life and Savings, Property and Casualty, Asset Management and Banking and Lending. We are rooted in our purpose of Championing Mutually Positive Futures Every Day and believe that a great customer experience is anchored in a great employee experience. Responsibilities Procurement

Achieve specific procurement goals within area of responsibility. May also involve working to improve established procurement procedures.

Contract Management

Manage a portfolio of contracts and negotiate service-level agreements. Will also plan, coordinate, and supervise activities relating to major contracts.

Pricing and Terms Negotiation

Manage and deliver pricing and terms projects. Negotiate with external strategic partners on pricing and terms.

Supplier Management

Monitor, review, and highlight any gaps in the performance of a portfolio of smaller suppliers to recommend and ensure delivery of improvements by suppliers or to renegotiate or change contract/supplier.

Leadership and Direction

Explain the local action plan, to support team members in their understanding of what needs to be done, and how this relates to the broader business plan and the organization's strategy, mission, and vision; motivate people to achieve local business goals.

Inventory Control

Achieve specific goals for an area of responsibility by working within, or finding ways to improve, an established supplier management plan.

Contract Requirements

Identify contract requirements and write specifications for a small portfolio or area of the business for existing contracts and/or new contracts.

Stakeholder Engagement

Contribute to stakeholder engagement by identifying stakeholders; by finding out their needs, issues, and concerns; and by reacting to these needs, issues, and concerns, arranging meetings and events and drafting supporting materials to promote understanding and commitment.

Budgeting

Deliver a budget for an area of the organization or conduct complex analyses on budget progress in other areas of the organization.

Performance Management

Develop and propose own performance objectives; take appropriate actions to ensure achievement of agreed objectives, using the organization's performance management systems to improve personal performance. Or manage and report on team performance; set appropriate performance objectives for direct reports or project/account team members and hold people accountable for achieving them, taking appropriate corrective action where necessary to ensure the achievement of team/personal objectives.

Organizational Capability Building

Use the organization's formal development framework to identify the team's individual development needs. Plan and implement actions to build their capabilities. Provide training or coaching to others throughout the organization in own area of expertise to enable others to improve performance and fulfill personal potential.

Skills

Action Planning, Contract Administration, Contract Management, Data Controls, Data Management, Executing Plans, Financial Acumen, Negotiation, Oral Communications, Presenting Solutions, Procurement Management, Project Procurement Management, Supplier Management, Supply Chain Management Software

Competencies

Business Insight Communicates Effectively Directs Work Drives Results Ensures Accountability Financial Acumen Manages Complexity Persuades

Education

NQF Level 7 - Degree, Advance Diploma or Postgraduate Certificate or equivalent

Closing Date

29 May 2025 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

The Old Mutual Story!