Contracts Specialist

Venturi Supply; Shafter (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

PTO from day one

Job summary

Venturi Supply is seeking a Contracts Specialist to support the creation, coordination, and monitoring of customer contracts and proposals across our national distributor network. You will ensure documentation is accurate, compliant, and maintained throughout the contract lifecycle while guiding internal stakeholders.

This role requires a bachelor’s degree, 3+ years of contract or administrative experience, strong MS Office skills, and the ability to communicate clearly both in writing and

Qualifications

• Bachelor's degree strongly preferred.
• 3+ years of administrative and contract processing/proposal negotiations experience preferred.
• Proficient in MS Office 365.
• Ability to effectively communicate written and verbal.
• Thrives in a collaborative team environment.
• Detail-oriented with multi-priority handling.
• Ability to pass background, MVR, and drug tests.

Responsibilities

• Manages contract/proposal negotiations of all stages and prepares professional contracts and proposals.
• Develops and refines contract processing procedures to increase efficiency.
• Prepares reporting documents for customers (sales proposals, reports, presentations, contracts).
• Creates standard formats/templates for contract and proposal creation.
• Tracks progress of contracts and administers documentation and archiving.
• Schedules and notes internal meetings on contract/proposal execution.
• Communicates contract requirements to necessary personnel.
• Manages Supply Force partnership to maximize utilization.
• Serves as a resource to branches regarding contracts and opportunities.
• Answers questions on contract customers and requirements.

Skills

MS Office 365

Written & verbal communication

Team collaboration

Attention to detail

Education

Bachelor's degree

Job description

Join our expanding team!

Venturi Supply is the parent company to a national network of distributors specializing in pipe, valves, fittings, tanks, and industrial supplies, proudly serving a wide range of industries. With deep local roots and national reach through the Venturi Supply platform, our mission is to deliver the critical materials, custom solutions, and reliable service our customers depend on.

At the heart of everything we do is our people. From the shop floor and counter to the job site and field, it's our team's expertise, commitment, and problem-solving mindset that set us apart. Their dedication fuels our service, drives our accuracy, and ensures every order is handled with care and urgency.

Backed by strategically located branches, a vast inventory, in-house fabrication capabilities, and decades of real-world experience, our teams connect infrastructure and industry to the essential resources they need to operate safely, efficiently, and successfully. We're more than a distributor - We're a trusted partner built on strong relationships, operational know-how, and a relentless focus on customer success.

Role Overview

The Contracts Specialist is responsible for supporting the creation, coordination, administration, and monitoring of customer contracts and proposals for the assigned business segment. This role ensures contract documentation is accurate, compliant, and maintained throughout the contract lifecycle while serving as a resource to internal stakeholders regarding contract requirements and processes.

Responsibilities

• Manages all contract/proposal negotiations of all stages, performing all administrative tasks necessary to present a professional and accurate proposal or contract.
• Assists with developing and modifying contract processing procedures and activities; Revises existing procedures or develops new ones to increase efficiency of contract and proposal processing and monitoring.
• Prepares and drafts the necessary reporting documents for review and submission to customers as required, including but not limited to sales proposals, sales reports, project update requirements, PowerPoint presentations, cover letters, contract exhibits, etc.
• Develops standard formats and templates for contract and proposal creation.
• Tracks progress of current contracts. Administers contracts, prepares reports and develops reporting policies to minimize delays. Follows up with necessary branch personnel to ensure required contract documents are being adhered to and/or accurately submitted in a timely manner.
• Coordinates, schedules and takes detailed notes of internal meetings regarding contract/proposal to support effective execution.
• Proactively communicates requirements of contract/proposal to all necessary personnel.
• Manages Supply Force partnership to maximize utilization
• Maintains accurate and comprehensive documentation and archiving of contracts, reports and support documentation.
• Acts as a resource to branches in contract opportunities and proposals.
• Answers questions from branches regarding contract customers and contract requirements.
• Performs other contract administration and sales support duties as assigned.

Requirements

• Bachelor's degree strongly preferred.
• At least three (3) years of administrative and contract processing/proposal negotiations experience preferred; will consider those with office management, sales support, or executive assistant backgrounds.
• Proficient in MS Office 365.
• Ability to effectively communicate [written and verbal].
• Thrives in a collaborative team environment.
• Detail-oriented work style, comfortable juggling multiple priorities while maintaining a consistent work approach.
• Physical requirements: sitting, standing, walking, lifting up to 25 lbs, carrying, reaching, pushing, and pulling 5%.
• Ability to pass a background check, MVR check, and drug test.

Benefits

We're dedicated to our employees' and their families' health and well-being.

Exceptional Health Coverage

• Benefits begin on the first of the month following 30 days of employment.

Smart Financial Benefits

• 401(k) plan: Pre-tax and Roth options plus a generous employer matching contribution.

Time Off & Work-Life Balance

• Enjoy 10 paid holidays and accrue PTO from your first day.
• Flexible workplace culture with career growth opportunities.

Wellness & Support

• Access a robust Employee Assistance Program (EAP) with 24/7 support for you and your family.
• Resources to support mental, emotional, and financial well-being.

Culture that Works for You

• Join a team that values integrity and innovation.
• Grow as a leader in industrial distribution with cutting-edge automation and supply chain solutions.
• Be part of a company that prioritizes people over profits.

Venturi Supply and its affiliated companies are dedicated to fostering a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate against individuals based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.