Contracts/Organizational Analyst*

San Bernardino County; San Bernardino (CA); On-site; USD 60,000 - 100,000; Full time

Job summary

Join a forward-thinking county organization as a Contracts/Organizational Analyst, where you will tackle complex administrative and analytical tasks that support various departments. This role involves preparing and managing contracts, grants, and service agreements essential for service delivery. You'll conduct in-depth analytical studies, recommend solutions, and ensure compliance with contract terms. Ideal candidates will possess strong analytical skills, excellent communication abilities, and a background in contract management or grant writing. This is an exciting opportunity to make a significant impact in public service and contribute to the efficient operation of county functions.

Qualifications

• 18 months of professional experience in analytical duties related to contracts.
• Bachelor's degree in relevant fields or equivalent experience.

Responsibilities

• Prepare and manage contracts, grants, and service agreements.
• Conduct analytical studies and support implementation of solutions.

Skills

Analytical Skills

Contract Management

Grant Writing

Negotiation Skills

Communication Skills

Education

Bachelor's degree in public/business administration

Associate’s degree with relevant experience

Tools

ePro

SAP contract management modules

Job description

The County of San Bernardino seeks self-motivated and innovative individuals to perform complex professional administrative and analytical work in support of managerial functions throughout County departments.

San Bernardino County is recruiting for experienced Contracts/Organizational Analysts to support contracts, grants and organizational analysis functions within County departments. These positions will be responsible for preparing and managing a variety of complex documents, such as contracts, grants and/or service agreements upon which departments depend on to provide services. Incumbents will conduct analytical studies in these and other areas of departmental operations, make recommendations to management and support the implementation of solutions.

Primary duties include:

• Recommend and establish contract forms and procedures; develop and process bid proposals and agreements; interpret contract terms and monitor adherence; recommend solutions to contractual problems.
• Develop and manage a variety of contracts for professional or consultant services, products, material purchases, etc.; draft contract terms and agreements; coordinate the review process with management, counsel, purchasing agents, vendors and other applicable parties; coordinate the approval process including Board Agenda Items (BAI) for contracts that require Board of Supervisor's approval.
• Interpret contract terms; review and monitor contracts and ensure compliance and/or performance requirements are met;
• Review expenditures and purchase orders; coordinate site visits and provide support in performance audits;
• May draft bid proposals; research, analyze, and prepare specifications and conditions; coordinate the issuing of proposal and evaluation of bids; negotiate and interpret contract terms and agreements; monitor compliance and/or performance.
• Research and apply for a variety of grant opportunities from federal, state, local, and other resources; identify requirements necessary for specific grant proposals; prepare compelling grant applications and subsequent follow-up; secure grants; recommend and monitor procedures for grant implementation.
• May support in the development and recommendation of various policies and procedures upon request; clarify and describe standard practices; design or improve forms to expedite procedures and coordinate the publication and dissemination of information.
• Prepare analytical reports, correspondence, and memoranda.
• May provide analytical support in a variety of other areas essential to a department's operations such as special project coordination, facilities and capital improvement planning, budget/fiscal management, or organizational/staffing analysis.

*Official Class Title: Staff Analyst II.

The eligible list established by this recruitment will be used to fill vacancies throughout the County as well as in the County Fire Department and Special Districts Department. Applicants will be asked to indicate their availability and preference for referral to the different agencies in the Supplemental Questionnaire.

CONDITIONS OF EMPLOYMENT

Travel throughout the County is required. Employees will be required to make provisions for transportation and may be required to use personal vehicles (mileage reimbursement is available). At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced for the individual providing the transportation.

Background: Candidates selected for this position must pass a background investigation and medical examination including drug screening; candidates selected for law enforcement departments, public safety positions, or positions where legally required, must pass a more stringent background check.

Sponsorship: San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. These positions require both education and experience; to advance in the process applicants must meet one of the three options for Experience and one of the two options for Education:

REQUIRED EXPERIENCE: (must meet one of the following options):

• Option 1: Must possess eighteen (18) months of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in the areas of contracts, bid/proposal, or grant management.
• Option 2: Must possess two (2) years of full-time equivalent professional level administrative experience performing analytical duties as a primary job function in a combination of areas that include: budget/fiscal management, financial analysis and/or accounting; contracts, bid/proposal, or grant management; special projects coordination; facilities and capital improvement planning; data/statistical analysis and reporting; and/or organizational/staffing analysis or personnel management.
• Option 3: Must possess two (2) years of experience as a Staff Analyst II Trainee in San Bernardino County.

REQUIRED EDUCATION: (must meet one of the following options):

• Option 1: Bachelor's degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study.
• Option 2: Associate’s degree in public/business administration, behavioral/social science, accounting/finance or other relevant field of study AND two (2) years of experience* supporting management or professional level administrative services staff in any of the following areas: analytical studies, organizational operations, staffing projections and related budgeting, fiscal/budget analysis, data analysis, statistical analysis, accounting, economics or other closely related duties.

* The 2 years of experience used to qualify under Education Option 2 will be treated as a substitution for the Bachelor’s degree and will not count towards any of the three options under the Required Experience.

Important Notes Regarding Qualifying Education and Experience:

• Qualifying degrees or coursework must be completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. Degrees or coursework completed outside the U.S. must be accompanied with an evaluation report from a reputable credential evaluation service showing equivalency to degrees or coursework completed at a college or university accredited by any accrediting association recognized by the United States Department of Education. (Must be attached if applicable.)
• General office/clerical, retail sales, eligibility worker, employment services, child support services and other similar experience is not considered qualifying. Ideal candidates will have extensive experience preparing and processing county, state or federal contracts, procurement and service contracts, processing or preparing grant applications, conducting competitive bids, and negotiating contracts with vendors. Understanding of the County's Board approval process and experience preparing Board Agenda Items (BAI) is highly desired.

Essential knowledge and skills include:

• An understanding of principles and practices of public administration as applied to procurement processes, contracts and grants administration and compliance.
• Excellent writing skills with the ability to prepare clear and accurate bid and procurement documents, legally binding agreements/contracts, and compelling grant application proposals.
• Effective and persuasive communicator with the skills and knowledge of techniques required to negotiate contract terms beneficial to the County and educate and ensure contractor compliance.
• The ability to perform complex, sensitive, and detailed administrative and analytical work involving the use of independent judgment and personal initiative to make decisions, develop solutions, and meet deadlines.
• Proficient with procurement management systems, such as ePro, and SAP contract management modules.

Examination Procedure: There will be a competitive evaluation of qualifications based on a review of the Application and Supplemental Questionnaire; therefore, it is to your advantage to provide as much relevant and detailed work experience as possible, as resumes will not be reviewed in lieu of the application materials.

Application Procedure: (NOTE: There is a six (6) month waiting period to re-apply for the same job classification (title and level)). Complete and submit the online employment application and supplemental questionnaire as soon as possible as this recruitment may close at any time.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you require technical assistance, please click HERE to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at [phone]. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.

EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click here for information and instructions to request Veteran's Preference points.

For important information on employment processes and submitting job applications, see links below: Guide to Completing a County Job ApplicationApplicant Information and the County Employment Process