Contracts Manager
Lavender Youth Recreation & Information Center
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Benefits offered by this job
Job summary
Lavender Youth Recreation & Information Center (LYRIC) is seeking a Contract Manager to oversee contract administration, invoicing, budgeting, and compliance across government and institutional grants. You will collaborate with the VP of Finance, the Executive Director, and multiple teams to ensure resources are allocated correctly and deliverables are met.
This remote role requires periodic in-person attendance in San Francisco, with strong emphasis on fiscal integrity, grant reporting, and
Qualifications
- 3+ years of grants management experience, including city/state or federal funders.
- Detail-oriented with strong documentation, financial tracking, and coding accuracy.
- Proficiency in QuickBooks Online, Excel, and Google Workspace; familiarity with SF grant systems is a plus.
Responsibilities
- Manage contract processing for new and renewing grants, including scopes of work and budgets.
- Monitor compliance with funder requirements, deadlines, and documentation standards.
- Prepare invoices, reconcile payments, and run financial reports in QuickBooks Online.
- Coordinate with internal teams to allocate expenses to grants and track deliverables.
- Support audits and reporting by preparing documentation and journal entries.
- Engage with funders and cross-department teams to align contract terms with service delivery.
Skills
Tools
Job description
Position Title: Contract Manager
Type: Full-Time (40 hours/week), Non-Exempt
Reports To: Vice President of Finance
Location: Remote (San Francisco Bay Area-based preferred;some in-person meetings and events required)
Founded in 1988, the Lavender Youth Recreation & Information Center (LYRIC) is a nationally recognized leader in youth-led social change. We partner with over 2,000 LGBTQQ+ youth annually to build community, nurture healing, and foster long-term stability through education, career development, wellness, and leadership programs.
LYRIC’s vision is rooted in equity, liberation, and joy—especially for trans, nonbinary, Black, Brown, disabled, and system-impacted youth navigating structural barriers. With a $6M annual budget and a multigenerational, multicultural staff of 20+, LYRIC continues to create affirming spaces that center youth voice, safety, and power.
We’re hiring a Contract Manager to support LYRIC’s fiscal integrity and contractual compliance across all government and institutional grants. This role is essential to the success of our Finance Department—ensuring our programs are well-resourced, accountable, and aligned with our mission to serve LGBTQQ+ youth.
The Contract Manager will manage all phases of contract administration, from budget development and invoicing to reporting and audit preparation. You’ll work closely with the VP of Finance, Executive Director, and internal teams to ensure that all deliverables are met and funds are accurately tracked. This is a key cross-functional role that connects finance, programs, development, and human resources in support of LYRIC’s long‑term sustainability.
This is a remote position with required in-person attendance at periodic meetings, trainings, and community events in San Francisco.
- Manage contract processing for new and renewing grants, including scopes of work, budgets, and required attachments.
- Monitor and ensure compliance with all funder requirements, deadlines, and documentation standards.
- Serve as a liaison to government agencies and attend all required funder trainings and meetings.
- Maintain digital contract records in QuickBooks Online, Box, and internal tracking systems.
- Support monitoring visits and audits by preparing reports and documentation in coordination with the VP of Finance.
- Prepare and submit monthly invoices for all government contracts; follow up on receivables and reconcile payments.
- Run reports and generate financial exports in QuickBooks Online to support contract‑specific coding and tracking.
- Maintain accurate records of accounts receivable and reconcile outstanding balances.
- Coordinate with internal teams to allocate expenses, staff time, and benefits in alignment with contract budgets.
- Maintain the organization’s “Fiscal Year Schedule of Government and Other Contracts” and “Invoice Status” documents to ensure clear, timely communication across departments.
- Develop allocation tools for tracking deliverables, expenditures, and staff allocations in partnership with the Finance Manager.
- Collaborate with HR to ensure benefit costs are accurately applied to grants and budgets.
- Assist in developing LYRIC’s organizational and contract‑specific budgets, including mid‑year modifications.
- Support monthly financial closes and year‑end audits by preparing journal entries, reconciling expenses, and compiling documentation.
- Prepare journal entries for payroll, insurance, 403(b) contributions, and other allocations.
- Communicate regularly with city departments and funders regarding invoicing, contract status, and deliverables.
- Collaborate with LYRIC’s program and development teams to align contract terms with service delivery and fundraising goals.
- Participate in cross‑departmental initiatives and meetings as a member of LYRIC’s core operations team.
- Attend all‑staff meetings, cross‑department retreats, and LYRIC‑hosted community events.
- Engage with youth and staff in organization‑wide campaigns and grassroots fundraising efforts.
- Step into organization‑wide projects and support collective goals as needed.
- A nonprofit finance or contract administration professional with 3+ years of experience managing grants—especially with city, state, or federal funders.
- Detail‑oriented and highly organized, with strong skills in documentation, financial tracking, and coding accuracy.
- Proficient in QuickBooks Online, Excel (intermediate to advanced), and Google Workspace.
- Familiar with San Francisco’s grantmaking systems and reporting tools—or excited to learn them quickly.
- Knowledgeable about nonprofit budgeting, invoicing, and audit preparation.
- An effective communicator with funders, colleagues, and community stakeholders.
- Committed to LYRIC’s mission and values, and grounded in equity, accountability, and healing justice frameworks.
- Technically savvy and comfortable managing data systems, digital records, and collaborative project tools.
- A proactive team player who can also work independently and meet deadlines with minimal supervision.
- Experience with City & County of San Francisco grants and reporting systems.
- Familiarity with nonprofit compliance requirements, including cost allocation and audit processes.
- Background working with or on behalf of LGBTQQ+ youth, especially youth of color, system‑impacted youth, and youth with intersectional identities.
- Lived or professional experience in multiracial, intergenerational, or multicultural environments.
- Ability to lift up to 20 lbs and navigate a three‑story building as needed.
Annual Salary: $76,550.53 (non‑negotiable under LYRIC’s equity‑based compensation model)
- $800/year Health & Wellness Cash Supplement
- $1,000/year for external professional development
- 100% employer‑paid medical, dental, vision, and acupuncture/chiropractic
- Optional Health FSA and commuter benefits
- 403(b) retirement plan with up to 4% employer match
- 19 paid holidays (including your birthday and a winter break)
- 19 vacation days
- 18 sick days
- 1 personal day
- Critical incident, bereavement, and jury duty leave
Join a mission‑driven organization that centers youth leadership, fiscal transparency, and community accountability. As Contract Manager, you’ll play a critical role in ensuring that the resources supporting LGBTQQ+ youth programs are used ethically, efficiently, and with lasting impact. Be part of a cross‑functional team that’s reimagining systems with equity, rigor, and joy.
LYRIC is an equal opportunity employer. We strongly encourage applications from women, people of color, immigrants, LGBTQQ+ individuals, people with disabilities, people living with HIV/AIDS, and system‑impacted individuals. Pursuant to the San Francisco Fair Chance Ordinance, we welcome applications from people with arrest and conviction histories.
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