Contracts & Grants Specialist

Indiana University; Indianapolis (IN); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

Medical and dental insurance

Tuition subsidy for employees and/or家

Job summary

Indiana University Indianapolis campus is seeking a detail-focused grants administrator in the Urology department to manage pre-award and post-award activities, ensuring regulatory compliance and accurate financial reporting across sponsored projects.

You will monitor expenses, prepare invoices, maintain documentation, and coordinate with Clinical Research to ensure timely reporting and closeouts. A related bachelor’s degree and at least 2 years of experience are preferred.

Qualifications

• Bachelor's degree required; education beyond the minimum may substitute for work experience.
• 2 years of relevant experience.
• Strong written and verbal communication skills.
• High level of professionalism and accuracy.
• Ability to interpret regulations and guidelines.
• Flexibility to work in a dynamic environment.

Responsibilities

• Manage pre-award and post-award grant activities, ensuring compliance with sponsor, university, and federal regulations.
• Monitor grant and contract finances, analyze expenses, prepare reports and invoices, and assist with award closeouts.
• Prepare and maintain accurate documentation, proposals, financial records, and compliance materials.
• Perform clinical trial invoicing and post-award activities, coordinate with Clinical Research team to ensure accurate financial reporting.
• Perform database entry and database management to ensure accurate tracking of research activities and departmental data.
• Provide financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract.
• Consult on and complete pre-award applications and participate in contract closeouts.
• Perform post-award accounting of more complex grants; interpret regulations and guidelines of program funding for standard grants, and prepare reports for grant agency.
• Evaluate contract compliance and advise others on contractual rights and obligations.
• Analyze awards to determine reporting requirements and send reports/invoices.
• Request or approve amendments to contract terms or contract extensions.
• Prepare bids or requests for proposals (RFPs), including specifications and requirements; negotiate contract terms and participate in the determination of acceptable bids.
• Analyze and determine cash needs for cost reimbursable grants to the various agencies and cash management.
• Close out awards as appropriate.
• Provide policy and procedure interpretation to various stakeholders.
• Ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations.

Skills

Communication skills

Professionalism

Time management

Attention to detail

Fast-paced work

Compliance knowledge

Education

Bachelor's degree

Job description

Department UROLOGY (IN-UROL-IUINA)Department Information

Founded in 1887, the Indiana University (IU) School of Medicine Department of Urology is one of the oldest and most trusted urology departments in the country with world-renowned clinicians, educators, and researchers in the areas of testis cancer, bladder cancer, prostate cancer, pediatric urology, and stone disease as well as other urologic subspecialties. Indiana University School of Medicine is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.

Job Summary

Department-Specific Responsibilities

• Manage pre-award and post-award grant and contract activities, ensuring compliance with sponsor, university, and federal regulations.
• Monitor grant and contract finances, analyze expenses, prepare reports and invoices, and assist with award closeouts.
• Prepare and maintain accurate documentation, proposals, financial records, and compliance materials.
• Perform clinical trial invoicing and post-award activities, coordinate with Clinical Research team to ensure accurate financial reporting.
• Perform database entry and database management to ensure accurate tracking of research activities and departmental data.

General Responsibilities

• Provide financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) (PI) to ensure expenses are being paid according to contract
• Consult on and complete pre-award applications and participate in contract closeouts.
• Perform post-award accounting of more complex grants; interpret regulations and guidelines of program funding for standard grants, and prepare reports for grant agency.
• Evaluate contract compliance and advise others on contractual rights and obligations.
• Analyze awards to determine reporting requirements and send reports/invoices.
• Request or approve amendments to contract terms or contract extensions.
• Prepare bids or requests for proposals (RFPs), including specifications and requirements; negotiate contract terms and participate in the determination of acceptable bids.
• Analyze and determine cash needs for cost reimbursable grants to the various agencies and cash management.
• Close out awards as appropriate.
• Provide policy and procedure interpretation to various stakeholders.
• Ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required: Bachelor's degree (preferably in a related field).

Work Experience

Required: 2 years of relevant experience.

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Posesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Job Location

IU Indianapolis campus
Indianapolis, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
• Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career
FLSA: Exempt
Job Function: Research
Job Family: Research Administration
Click here to learn more about Indiana University's Job Framework.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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