Contracts/Grants Reviewer Supervisor

DPS-Office of State Police; Baton Rouge (LA); On-site; USD 65,000 - 95,000; Full time

Job summary

DPS-Office of State Police in Louisiana seeks a Grant Supervisor to manage day-to-day grant activities and directly supervise grant reviewers. You’ll ensure accuracy, compliance, and timely submissions, while guiding workloads, providing training, and maintaining audit-ready records.

The role involves coordinating with internal units, supporting staff, and maintaining policy adherence. Location: East Baton Rouge Parish with Monday–Friday schedule.

Qualifications

• Six years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus three years in contracts or grants management, procurement, financial management, or accounting; OR
• Bachelor’s degree plus three years in contracts or grants management, procurement, financial management, or accounting; OR
• Advanced degree plus two years in contracts or grants management, procurement, financial management, or accounting.

Responsibilities

• Plans, organizes, directs, and controls work activities of a staff of Contracts/Grants Reviewers.
• Supervises pre-award development, post-award monitoring, and closeout of statewide grants and contracts.
• Assists in preparing grant budget reports and other grant reports required by law.
• Oversees development of contracts and grants agreements, applications, budgets, and amendments.

Skills

Developing Performance

Driving Results

Thinking Critically

Building and Supporting Teams

Communicating Effectively

Demonstrating Accountability

Leading Effective Teams

Training Others

Education

Bachelor's degree in business, public administration, or related field

Advanced degree in business, public administration, finance, economics, or statistics

Job description

A Grant Supervisor oversees the day-to-day administration of grant activities while directly supervising grant reviewers to ensure applications, budgets, and reports are accurate, compliant, and submitted on time. This role assigns and reviews workloads, provides training and guidance, and ensures staff follows established policies, procedures, and reporting requirements. The supervisor is responsible for quality control of grant documentation, resolving routine issues, supporting staff performance, and maintaining organized, audit-ready records. The position also coordinates with internal units and communicates necessary updates to support overall grant operations and compliance.

Selected Core Competencies

• Developing Performance:Builds the future potential of others by supporting long-term growth, skill development, and career progression.
• Driving Results:The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.
• Thinking Critically:The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Selected Preferred Competencies

• Building and Supporting Teams:The ability to combine one's actions and efforts with others to work toward achieving a common goal.
• Communicating Effectively:The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability:The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Leading Effective Teams:The ability to build, guide, and motivate teams to achieve goals through collaboration, accountability, and shared purpose.
• Training Others:The ability to design and deliver training experiences that build knowledge, develop skills, and improve performance.

Two years of the required experience for the following minimum qualification must have been in contracts or grants management:

• Six years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• Six years of full-time work experience in any field plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• A bachelor’s degree plus three years of experience in contracts or grants management, procurement, financial management, or accounting; OR
• An advanced degree in business or public administration, finance, economics, or statistics plus two years of experience in contracts or grants management, procurement, financial management, or accounting.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Plans, organizes, directs, and controls the work activities of a staff of Contracts/Grants Reviewers engaging in developing, monitoring and administering federal and state contracts and/or grants.
• Supervises the pre-award development, post-award monitoring, and closeout of a number of complex statewide grants and contracts, ensuring compliance with regulations, policies, and procedures.
• Assists Contracts/Grants Reviewer Manager in preparing grant budget reports and other grant reports required by federal and state laws in accordance with terms of agreement.
• Oversees the preparation and development of contracts and grants agreements, applications, budgets, and amendments in accordance with federal and state regulations and restrictions, and in accordance with Department policies and procedures.
• Trains, assigns work, approves leave, applies disciplinary procedures, and evaluates performance of all Contracts/Grants Reviewers in accordance with Department policy.
• Assists program personnel. Contracts/Grants Unit personnel, and administrative personnel in preparation of grants and contracts, amendments, revisions, and closeouts in accordance with Department's policies and procedures.
• Research grant funding opportunities that support Louisiana State Police enhancement to its programs and provide OMF notification of awards for state budget planning.
• Assists Contracts/Grants Reviewer Manager in the hiring process for contracts/grants personnel and makes recommendations relative to hiring and other personnel decisions.
• Performs Manager’s duties in the absence of the Contracts/Grants Reviewer Manager.
• Performs other duties necessary to the efficient operation of the section and any other duties assigned by the Commander, Executive Officer, or Contracts/Grants Reviewer Manager.

Position-Specific Details:

Location: East Baton Rouge Parish

Career Progression: This position does not participate in a Career Progression Group.

Appointment Type: Probational, Job Appointment, or Promotional

Work Schedule: Monday - Friday

Compensation: The salary offered will be determined based on qualifications and experience.

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (Download PDF reader).

Department of Public Safety

Attn: Human Resources/Kristin Garcia

P.O. Box 66614

Baton Rouge, LA 70896

Fax: [phone]

[e-mail]