Contracts & Finance Coordinator

Cornell University Library; United States; On-site; USD 40,000 - 47,000; Full time

Job summary

Cornell Cooperative Extension seeks an Association Finance Coordinator to manage contracts, monitor expenditures, and coordinate grant budgets. The role emphasizes accuracy, confidentiality, and cross‑team collaboration within a nonprofit education context.

You will support the Finance team and COO with planning, invoicing, and reporting, while ensuring compliance with grant terms and organizational policies. This position requires professional rigor and adaptability to evolving program needs.

Qualifications

• Bachelor's or Equivalent Education.
• Experience relevant to the role.
• Knowledge of accounting principles, procedures, and practices.
• Proficient in Windows operating system and accounting software.

Responsibilities

• Assist program leader and COO with planning of contracts and input in development stage.
• Monitor expenditures and ensure adherence to regulations.
• Audit sub-contractor invoices for contract compliance.
• Approve audited invoices for payment.
• Ensure payments are processed accurately and timely.
• Review contract information and ensure regulations are followed.
• Coordinate with program leader, COO, state coordinator and sub-contracting agencies to meet grant/contract regulations.
• Provide oversight to sub-contracting finance personnel and offer guidance as needed.
• Serve as initial point of contact for sub-contractors' finance questions.
• Create and maintain extensive spreadsheets for each grant/contract.
• Prepare reports from the accounting system to view activity.
• Acquire expense copies and ensure legibility and direct support for the program.
• Record expenses in budget categories and reconcile data across sheets.
• Prepare vouchers for payment and obtain signatures from the executive director.
• Communicate with granting agencies and provide additional information as needed.
• Notify A/P when payment is received.
• Maintain confidentiality of financial and payroll records.
• Assist in budget requests and modifications for grant submissions.
• Prepare audited invoices and required funder reports.
• Attend meetings and provide training as needed.
• Collaborate to support Cornell Cooperative Extension objectives.

Skills

Accounting principles

Windows proficiency

Excel

Microsoft Office Suite

Verbal and written English

Communication

Confidentiality

Organizational skills

Education

Bachelor's or equivalent

Tools

Accounting software

Job description

Cornell Cooperative Extension seeks an Association Finance Coordinator to manage contracts, monitor expenditures, and coordinate grant budgets. The role emphasizes accuracy, confidentiality, and cross‑team collaboration within a nonprofit education context.

You will support the Finance team and COO with planning, invoicing, and reporting, while ensuring compliance with grant terms and organizational policies. This position requires professional rigor and adaptability to evolving program needs.