Contracts Coordinator for Capital Contracts

NYC Department of Social Services; All (MO); On-site; USD 55,000 - 70,000; Full time

Job summary

The NYC Department of Social Services is seeking a Community Coordinator to manage procurement processes within the Capital Projects Division. The role involves reviewing compliance, drafting documents, and collaborating with various stakeholders. Ideal candidates will have a degree and relevant experience, along with strong interpersonal and organizational skills. This position is based in Queens, and applications must be submitted online by June 2, 2025.

Benefits

Federal loan forgiveness eligibility

State repayment programs eligibility

Diversity and equal opportunity employment

Qualifications

• Baccalaureate degree and 2 years of relevant community work or high school diploma and 6 years of relevant work.
• Experience with government procurement and capital design processes preferred.

Responsibilities

• Review procurement actions for compliance with laws and policies.
• Draft and process procurement documents and collaborate with vendors.
• Coordinate procurements and provide updates to senior management.

Skills

Interpersonal Skills

Customer Service

Writing

Presentation Skills

Multitasking

Prioritization

Education

Baccalaureate degree

High school diploma

Tools

Microsoft Word

Microsoft Excel

FMS

PASSPort

Job description

Major Responsibilities

1. Under general direction with latitude for independent judgment, review proposed procurement actions for compliance with relevant laws and policies, including the Procurement Policy Board rules and Local Law 1 of 2013, within the Capital Projects Division.
2. Solicit, review, and prepare award and registration documents for construction and related services under supervision from the Agency Chief Contracting Officer, Deputy ACCO, and the Director of Contracts.
3. Draft and process pre-solicitation reports, bids or proposals, award recommendations, accounting documents, and registration submissions using PASSPort, FMS, Parks’ proprietary database, and Microsoft Office.
4. Review proposals and vendor background information, assisting management in evaluating bid responsiveness, vendor responsibility, and awards according to PPB rules and policies.
5. Conduct bid openings and assist with bid and proposal evaluations, including contract amendments.
6. Collaborate with vendors, oversight agencies, and technical staff to conduct procurements, including solicitation, award, and contract registration.
7. Coordinate procurements with budget and project management teams, track procurement statuses, and prepare reports. Lead cross-departmental and cross-agency teams to meet project objectives and timelines.
8. Serve as liaison with MOCS, the NYC Comptroller’s Office, and other agencies to facilitate procurement and registration of capital contracts.
9. Provide procurement status updates to senior management and support team members’ procurement activities as needed.

Work Location: Olmsted Center, Queens

How to Apply: Visit cityjobs.nyc.gov and search for Job ID# 711437. All applications must be submitted online; the City no longer accepts ESS applications. Current City employees should include their ERN and Job ID# 711437 in their application documents. The posting period is extended to 06/02/2025. Previous applicants are still considered. References available upon request.

For more information, visit nyc.gov/parks or the Civil Service Exams page at nyc.gov.

Note: Movement within civil service lists is prohibited under Civil Service Law.

Community Coordinator - 56058

Minimum Qualifications

1. Baccalaureate degree from an accredited college and two years of relevant community work or activities; or
2. High school diploma or equivalent and six years of relevant community work; or
3. Equivalent education/experience, with at least one year of experience as described in #1.

Preferred Skills

1. Familiarity with government procurement and capital design processes.
2. Excellent interpersonal, customer service, writing, and presentation skills.
3. Ability to multitask, prioritize, and respond quickly in a fast-paced environment.
4. Proficiency in Microsoft Word and Excel.
5. Experience with FMS, PASSPort, and procurement processes.
6. Comfort interfacing with senior officials and management.

Additional Information

Eligible employees may qualify for federal loan forgiveness and state repayment programs. Residency in NYC or nearby counties is required depending on tenure. The City promotes diversity and equal opportunity employment.