Contracts Coordinator

Creighton University; Omaha (NE); On-site; USD 55,000 - 85,000; Full time

Job summary

Creighton University is seeking a detail-oriented professional to manage the full contract lifecycle for its clinical and university partnerships. This role ensures compliance with policies, supports negotiations, and maintains centralized contract records for thousands of contracts across campus.

Responsibilities include monitoring expirations, aiding audits, and delivering guidance to submitters and approvers while collaborating with Hub partners to ensure HIPAA/FERPA compliance and onboarding

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years advanced administrative/clerical experience.
• Experience with contracts in university, legal or healthcare environment preferred.
• Experience in higher education with students and faculty desirable.
• Demonstrated organizational and problem-solving skills within deadlines.
• Ability to build relationships with faculty, staff and external agencies.

Responsibilities

• Manage the entire contract lifecycle for thousands of contracts from initiation to completion.
• Review contracts for compliance with policies and legal requirements and assist in negotiations.
• Maintain a centralized contract repository and track expirations and renewals.
• Provide guidance to submitters, reviewers and approvers and support audits and compliance reviews.
• Collaborate with stakeholders to ensure HIPAA/FERPA compliance and site onboarding requirements.

Skills

Administrative experience

Contract management

Communication skills

Relationship building

Education

Bachelor's degree

Tools

Word

Excel

Adobe

Job description

Job Description

Works independently to perform a variety of professional and administrative duties in support of day-to-day clinical and/or field placements for all program entities within the Hub umbrella. Responsible for managing the entire contract lifecycle for thousands of contracts, from initiation to completion. Review and analyze contracts to ensure compliance with company policies and legal requirements. Assist in contract negotiations with entities. Continuous monitoring of process to ensure documents are returned upon countersignature.

Maintain a centralized contract repository and ensure accurate record-keeping, track contract expiration dates and renewal deadlines and assists with contact audits and compliance reviews. Resolves problems and provides guidance to contract submitters, reviewers, and approvers. Provides customer service to numerous departments and divisions throughout the campus.

• Using policies, procedures and workflows approved by the General Counsel’s Office, facilitates the development and renewal of affiliation agreements and contract terms for student clinical placements; collaborates with healthcare and community agencies; reviews tracks and updates contracts and databases.; maintains complex filing systems; monitors expiring contracts to avoid lapses in coverage. Updates contracts with adherence to local, state, federal and international policies and restrictions and accrediting organization guidelines.
• Serves as a resource to students, staff, preceptors, faculty and external stakeholders regarding clinical placement contracts and provides assistance in resolving problems. Liaison between Creighton University and its contracted partners/vendors to facilitate smooth execution of agreements. Manages the Hub portal for contract compliance to ensure students are receiving current compliance updates.
• Collects, organizes and redacts information to produce reports and responds to requests of information related to clinical contracting. Prepares reports on contract status, performance metrics and potential risks to relevant stakeholders.
• Collaborates with Hub Compliance Coordinators regarding contractual site onboarding requirements. Maintain HIPAA, PHI, FERPA compliance associated with contracts.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3+ years advanced administrative/clerical experience.
• Experience working with contracts (especially in a university, legal or healthcare environment) preferred.
• Experience working in higher education with students and faculty desirable.
• Demonstrated organizational and problem-solving skills, and the ability to work within tight and conflicting deadlines.
• Demonstrated ability to build relationships and work effectively with faculty, staff, students, administrators and external agencies.

Knowledge, Skills, And Abilities

• Working knowledge of Word, Excel and Adobe.
• Excellent verbal and written communication skills.
• Ability to analyze and interpret data.
• Excellent organizational and time management skills.
• Customer service skills.
• Strong attention to detail and accuracy.
• Ability to adapt to changing priorities and deadlines.
• Comfort with learning new software systems.
• Strong interpersonal skills.
• Ability to manage multiple projects simultaneously.
• Ability to apply legal and compliance knowledge following University guideline.
• Ability to make independent decisions based on analysis; ability to proactively resolve issues without direct supervision.

Licenses/Certifications

• Notary Certification preferred; can be acquired when in role,

About Us

Creighton University is committed to providing a safe and non-discriminatory educational and employment environment. The University admits qualified students, hires qualified employees and accepts patients for treatment without regard to race, color, religion, sex, marital status, national origin, age, disability, citizenship, sexual orientation, gender identity, gender expression, veteran status, or other status protected by law. Its education and employment policies, scholarship and loan programs, and other programs and activities, are administered without unlawful discrimination. Creighton complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources at [e-mail]. Creighton University seeks candidates who understand, respect, and can contribute to the University's mission and values.