Contracts & Compliance Manager

Results for Development; Washington (District of Columbia); On-site; USD 110,000 - 150,000; Full time

Job summary

Results for Development seeks a Contracts & Compliance Manager to lead subgrant administration for USAID, private funders, and non‑US projects. The role emphasizes GAAP application, compliance oversight, and policy development across complex subgrants and contracts, based in Washington, DC and reporting to the Director of Grants Administration.

The position requires 5–10 years of grant finance experience, deep USAID rules knowledge, strong analytics, and the ability to train project teams on

Qualifications

• 5-10 years of project-based grant financial management, compliance, and contracting experience.
• Expert knowledge of government grants and contracting rules, especially USAID.
• Experience in international NGO settings partially funded by USAID.
• Strong financial analysis capability and ability to present data clearly.
• Excellent communication skills and ability to train others.

Responsibilities

• Oversee full cycle subgrant award administration, including assessment, award, administration, and closeout.
• Advise program teams on funder compliance requirements and develop policies to ensure compliance.
• Review and negotiate subgrant agreements and subcontracts with donor and organization guidelines.
• Monitor subgrants for compliance with funder requirements and internal controls.
• Provide subgrants management training to staff and conduct financial analysis updates.
• Coordinate with stakeholders and support audit processes as needed.
• Update knowledge on federal regulations affecting grants and subgrants.

Skills

Grant management

Contracting rules

Financial analysis

Communication skills

Training experience

Education

BA in finance, accounting or business

Job description

Opportunity

R4D is seeking a Contracts & Compliance Manager to lead all sub‑granting activities and apply GAAP to manage and oversee pre‑ and post‑award administration of multiple and complex subgrants and subcontracts, ensuring strict compliance with donor requirements and R4D policies and procedures. This position will support US government (primarily USAID), private foundation, and non‑US government projects.

Position is based in Washington, DC and will report to the Director of Grants Administration.

Responsibilities

• Oversee and implement plan for the efficient management of full cycle subgrant award administration, including assessment of subgrantees, award of subgrants, administration, and close out of subgrants granted to international NGOs and US‑based organizations.
• Advise and train program teams on funder compliance requirements and set up systems, policies and procedures to assure compliance.
• Advise and train the project teams on specific project compliance requirements.
• Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines and policy, and support of the goals and mission of R4D.
• Review, negotiate, approve and modify subgrant agreements and subcontracts in line with R4D and funder guidelines, ensuring they support the goals and mission of R4D.
• Review, analyze and monitor to ensure subgrants are expended in compliance with funder requirements and R4D policies and procedures.
• Review the accounting procedures and internal controls of each organization and provide useful recommendations for improvements.
• Conduct organizational risk assessment and establish financial monitoring plan.
• Prepare subaward packages, ensuring that any specific donor requirements are incorporated into the cooperative agreements, routes to management for approvals, and issues the agreements to subrecipients.
• Perform on‑site reviews and training at subgrantee locations, as needed.
• Assist in the development of partner organizational policies and procedures, as needed.
• Manage the drawdown process for the subgrants.
• Monitor financial and narrative report submissions and ensure timely submission of reports by the subrecipients.
• Review subrecipient financial reports and supporting documents.
• Review required subrecipient audit reports.
• Provide subgrants management training to R4D staff.
• Prepare regular financial analysis and updates on subgrant issuance and pipeline tracking records.
• Ensure subgrant related accounts are accurately and completely reconciled, and subgrants related records securely and safely maintained in line with R4D guidelines and policy.
• Assist the audit process to include audit work‑papers, and work with auditors to ensure a clean audit.
• Develop guidelines, policies and procedures on subgrants.
• Develop and implement internal controls, audits, and best practices across all subgrants functions.
• Assume full and overall responsibility for the accuracy, completeness, integrity, and security of managed subgrants and subcontracts‑related systems and data.
• Serve as the point of contact for assigned subcontracts and subgrants including compliance related inquiries.
• Manage professional relationship with stakeholders such as partners, subgrantees, funders, etc.
• Research and interpret accounting policy, apply approved recommendations to operational issues.
• Apply broad conceptual judgment, initiative and ability to deal with complex subgrants/subcontracts issues.
• Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed.
• Resolve all work‑related problems promptly, and use good judgment in escalating important issues.
• Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts.
• Update knowledge, and keep abreast of current and proposed work‑related legislation.
• Share knowledge with staff, and provide finance training to new hires, and other employees as needed.
• Act as back‑up to the Director of Grants Administration and grants staff as needed.
• Other duties as assigned.

Qualifications

• 5-10 years of project‑based grant financial management, compliance, and contracting experience required with a BA or MA in finance, accounting or business preferred.
• Expert knowledge of government grants and contracting rules and regulations, particularly USAID.
• Prior experience working in similar roles at an international NGO partially funded by USAID.
• Strong financial analysis capability; understanding of project management/project delivery concepts and tools.
• Ability to translate financial concepts to non‑financial project managers verbally and through effective graphic presentation of data.
• Experience leading formal and informal training.
• Excellent communication skills and strong interpersonal skills.