Contracts & Compliance Manager

Results for Development; Washington (District of Columbia); On-site; USD 60,000 - 95,000; Full time

Job summary

An established industry player is seeking a Contracts & Compliance Manager to lead sub-granting activities and ensure compliance with donor requirements. This role involves overseeing the entire cycle of subgrant administration, advising program teams, and ensuring adherence to regulations, particularly related to USAID. The ideal candidate will possess strong financial analysis skills and a solid understanding of project management. Join a vibrant culture that values diversity, equity, and inclusion, where your contributions will have a lasting impact on global development initiatives.

Qualifications

• 5-10 years of experience in project-based grant financial management.
• Expert knowledge of USAID rules and regulations.

Responsibilities

• Oversee full cycle subgrant award administration and compliance.
• Advise program teams on funder compliance requirements.
• Review and negotiate subgrant agreements.

Skills

Grant Financial Management

Compliance Management

Contract Negotiation

Financial Analysis

Training and Development

Communication Skills

Education

Bachelor's in Finance

Master's in Accounting

Job description

Results for Development (R4D) is a leading non-profit global development partner. We collaborate with change agents around the world - government officials, civil society leaders and social innovators - to create strong systems that support healthy, educated people. We help our partners move from knowing their goal to knowing how to reach it. We combine global expertise in health, education and nutrition with analytic rigor, practical support for decision-making and implementation and access to peer problem-solving networks. Together with our partners, we build self-sustaining systems that serve everyone and deliver lasting results. Then we share what we learn so others can achieve results for development, too.



We have a unique and vibrant culture at R4D and we want to keep it that way. Diversity, equity and inclusion are at the heart of our work environment and help advance our mission. Diversity-of ideas, identities, perspectives and backgrounds-is vital to who we are and what we do. We seek people who embrace these values and will help reinforce them. Our work culture is collaborative, creative and entrepreneurial. We operate based on trust and respect and actively avoid silo thinking, turf politics and negativity.



Opportunity:

R4D is seeking a Contracts & Compliance Manager to lead all sub-granting activities and apply GAAP to manage and oversee pre and post-award administration of multiple and complex subgrants, and subcontracts ensuring strict compliance with donor requirements and R4D policies and procedures. This position will support US government (primarily USAID), private foundation, and non-US government projects.

This position is based in Washington, DC and will report to the Director of Grants Administration.



Responsibilities:

Oversee and implement plan for the efficient management of full cycle subgrant award administration, including assessment of subgrantees, award of subgrants, administration, and close out of subgrants granted to international NGOs and US-based organizations;

Advise and train program teams on funder compliance requirements and set up systems, policies and procedures to assure compliance;

Advise and train the project teams on specific project compliance requirements;

Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines and policy, and support of the goals and mission of R4D;

Review, negotiate, approve and modify subgrant agreements and subcontracts in line with R4D and funder guidelines, ensuring they support the goals and mission of R4D;

Review, analyze and monitor to ensure subgrants are expended in compliance with funder requirements and R4D policies and procedures;

Review the accounting procedures and internal controls of each organization and provides useful recommendations for improvements;

Conduct organizational risk assessment and establish financial monitoring plan;

Prepare subaward packages insuring that any specific donor requirements are incorporated into the cooperative agreements, routes to management for approvals, and issues the agreements to subrecipients;

Perform on-site reviews and training at subgrantee locations, as needed;

Assist in the development of partner organizational policies and procedures, as needed;

Manage the drawdown process for the subgrants;

Monitor financial and narrative report submissions and ensures timely submission of reports by the subrecipients;

Review subrecipient financial reports and supporting documents;

Review required subrecipient audit reports;

Provide subgrants management training to R4D staff

Prepare regular financial analysis and updates on subgrant issuance and pipeline tracking records

Ensure subgrant related accounts are accurately and completely reconciled, and subgrants related records securely and safely maintained in line with R4D guidelines and policy

Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit

Develop guidelines, policies and procedures on subgrants

Develop and implement internal controls, audits, and best practices across all subgrants functions

Assume full and overall responsibility for the accuracy, completeness, integrity, and security of managed subgrants and subcontracts-related systems and data

Serve as the point of contact for assigned subcontracts and subgrants including compliance related inquiries

Manage professional relationship with stakeholders such as partners, subgrantees, funders, etc.

Research and interpret accounting policy, apply approved recommendations to operational issues

Apply broad conceptual judgment, initiative and ability to deal with complex subgrants/subcontracts issues

Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed

Resolve all work-related problems promptly, and use good judgment in escalating important issues

Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts

Update knowledge, and keep abreast of current and proposed work-related legislation

Share knowledge with staff, and provide finance training to new hires, and other employees as needed

Act as back-up to the Director of Grants Administration and grants staff as needed

Other duties as assigned



Qualifications:

5-10 years of project-based grant financial management, compliance, and contracting experience required with a BA or MA in finance, accounting or business preferred

Expert knowledge of government grants and contracting rules and regulations, particularly USAID

Prior experience working in similar roles at an international NGO partially funded by USAID

Strong financial analysis capability; understanding of project management/project delivery concepts and tools

Ability to translate financial concepts to non-financial project managers verbally and through effective graphic presentation of data

Experience leading formal and informal training

Excellent communication skills and strong interpersonal skills