CONTRACTS ASSISTANT I - OAHU

State of Hawaiʻi; Hawaii; On-site; USD 43,524 - 55,052; Full time

Job summary

A state government agency in Hawaii is seeking a qualified individual for a role in contract management. The position involves drafting contracts and providing related services. Candidates must have at least three years of experience in contract preparation and hold a high school diploma or equivalent. This role promises a competitive salary and opportunities for public service loan forgiveness.

Qualifications

• Three years of experience in preparing contracts and specifications.
• Ability to apply laws and processes for contract management.
• Evidence of continuous participation in relevant roles.

Responsibilities

• Draft non-engineering contracts and provide contract-related services.
• Assist in drafting engineering contracts and specifications.
• Perform various other duties as required.

Skills

Contract writing

Understanding of laws and policies

Attention to detail

Education

High school diploma or equivalent

Job description

Recruitment Number 24-0303

The immediate vacancies are with the Department of Transportation, Airports Division at the Daniel K. Inouye International Airport.

Recruitment Information

Salary: $3,900 to $4,933 per month (SR-13, Step C to I), effective 7/1/25.

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

This continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Duties Summary

Draft non‑engineering contracts and specifications, and provide a variety of other services in the preparation and processing of contracts; assist in drafting engineering contracts and specifications; and perform other duties as required.

Minimum Qualification Requirements

To qualify, you must meet all of the following requirements:

Legal Authorization To Work Requirement

The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.

Basic Experience/Education: Graduation from high school or equivalent; OR work experience that demonstrated the ability to read, comprehend and apply written directions, or a high degree of verbal skill. This experience may be met from part‑time and/or unpaid work. There must, however, be evidence that participation was on a continuous basis, but not necessarily on a full‑time normal work basis.

Specialized Experience: Three (3) years of responsible experience in preparing or processing contracts, specifications and related legal instruments or notices requiring the knowledge and application of pertinent laws, policies and procedures.

The applicant's experience must show that they possess the knowledge and the proper application of specification writing, drafting of contracts and legal notices, and contract letting, including but not limited to the advertisement for bids, instructions to bidders, proposals, contract and bond forms.

Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements will apply.

Federal Criminal History Records Check: In accordance with Federal regulations, persons who are being considered for employment in positions which require unescorted access to secured areas at the airport, must undergo a pre‑employment fingerprint‑based criminal history record check. To be granted the SIDA clearance, prospective employees must not have been convicted, or found “not guilty by reason of insanity,” of a disqualifying criminal offense within 10 years from the date of the application. Upon recommendation for hire, prospective employees will be required to successfully undergo the fingerprint‑based criminal history record check and be found free of disqualifying convictions during the preceding ten years. The cost for the records check will be the applicant's responsibility.

The information provided above represents a summary of the Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.

Other Information

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre‑employment testing, or otherwise participating in the selection process, please call 808‑587‑1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In‑person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in‑person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.