Contracts and Procurement Manager

Onni Properties LLC; Phoenix (AZ); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

PTO 3 weeks per year

401(k) match

Referral program

Friends and family rates for hotel/pro

Job summary

Onni is seeking a Contracts and Procurement Manager to lead sourcing across development and property management operations in Phoenix. You will manage vendor relationships, negotiate contracts, and drive cost-effective procurement for construction, maintenance, and operating needs.

The role requires strategic thinking, strong negotiation skills, and experience in construction or real estate supply chains. Responsibilities include managing the full procurement lifecycle, collaborating with

Qualifications

• 3–5 years of procurement, purchasing, or supply chain experience; supervisory experience a plus.
• Familiarity with real estate development, construction, or property management environments preferred.
• Comfortable negotiating pricing, terms, and contracts with vendors and service providers.
• Experience with purchase orders, invoice processing, and vendor management workflows.
• Proficiency in Microsoft Office Suite; experience with procurement or property management platforms is a plus.

Responsibilities

• Develop and execute procurement strategies for construction materials, subcontractors, and operating supplies.
• Source, evaluate, and qualify vendors and service providers; maintain a centralized vendor database.
• Lead RFPs/RFQs for major purchases and long-term service contracts.
• Negotiate pricing, terms, and SLAs to reduce total cost of ownership.
• Oversee procurement lifecycle from requisition to invoice approval, ensuring compliance.
• Build and manage strategic vendor relationships and ensure contract obligations are met.
• Collaborate with Development/Construction and Property Management teams for timely procurement.
• Draft and manage vendor/subcontractor agreements with legal counsel; maintain renewal calendar.
• Track spend, savings, and KPIs; present monthly summaries to leadership.
• Identify cost-reduction opportunities through vendor consolidation and strategic sourcing.
• Supervise procurement staff and ensure audit-ready records.

Skills

Procurement strategy

Vendor management

Negotiation

Contract management

Cross-functional collaboration

Microsoft Excel

ERP systems

AI tools usage

Education

Bachelor's degree in a related field

Tools

Yardi

Procore

Job description

Job Description:Job Description:The Contracts and Procurement Manager leads and oversees all procurement and purchasing functions across Onni’s real estate development and property management operations. This position is responsible for developing and executing sourcing strategies, managing vendor relationships, negotiating contracts, and ensuring cost-effective acquisition of goods and services that support both active development projects and ongoing property operations. The ideal candidate is a strategic thinker with strong negotiation skills, a deep understanding of construction and property management supply chains, and the ability to lead cross-functional initiatives. This role is critical to controlling costs, maintaining vendor accountability, and ensuring procurement practices align with the company’s operational and financial objectives.Perks & Benefits:When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $18, $44, or $112 per pay our PPO, HSA, and HMO have you covered. In addition, we offer:3 weeks of PTO401(k) matchReferral programFriends and family rates for our Hotel Properties throughout the companyAnnual education allowance of up to $1,000 after 1 year of continuous employmentWhat You Will DoDevelop and execute procurement strategies for construction materials, subcontractors, maintenance services, and property operating supplies across all business linesSource, evaluate, and qualify vendors, contractors, and service providers; maintain and continuously improve the approved vendor databaseLead competitive bidding processes (RFPs, RFQs) for major purchases, renovation projects, and long-term service contractsNegotiate pricing, terms, and service level agreements with vendors and contractors to achieve favorable outcomes and reduce total cost of ownershipOversee the full procurement lifecycle from purchase requisition through invoice approval, ensuring accuracy, compliance, and timely processingBuild and manage strategic vendor relationships; hold vendors accountable to contractual obligations, quality standards, and delivery timelinesPartner with Development and Construction teams to procure materials, equipment, and subcontractors for ground-up development and value-add renovation projectsCollaborate with Property Management to ensure timely procurement of maintenance materials, capital improvement goods, and third-party service contractsDraft, review, and manage vendor and subcontractor agreements in coordination with legal counsel; maintain a centralized contract repository and renewal calendarTrack and report on procurement spend, savings initiatives, and KPIs; present monthly procurement summaries to leadershipIdentify cost reduction opportunities through vendor consolidation, volume purchasing, and strategic sourcing; implement initiatives that deliver measurable savingsSupervise and mentor procurement staff and/or coordinators; set priorities, delegate tasks, and support professional developmentEnsure all procurement activities comply with company policies, internal controls, and applicable regulations; maintain audit-ready recordsManage procurement software, ERP systems, and shared platforms to ensure accurate purchase order tracking, approval workflows, and spend visibilityWhat You Bring3–5 years of procurement, purchasing, or supply chain experience; prior supervisory or lead experience a plusFamiliarity with real estate development, construction, or property management environments preferredComfortable negotiating pricing, terms, and contracts with vendors and service providersGeneral understanding of construction, maintenance, and property management service categoriesAbility to compare bids, analyze costs, and present clear recommendations to leadershipExperience with purchase orders, invoice processing, and vendor management workflowsStrong communication and interpersonal skills; able to collaborate effectively across teamsComfortable reviewing vendor agreements and coordinating with legal or leadership on contract termsProficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with procurement or property management platforms a plus (e.g., Yardi, Procore, or similar)Demonstrated ability to leverage AI tools (such as Claude, ChatGPT, or Copilot) to improve efficiency in vendor research, contract drafting, spend analysis, and reportingAbout The Company:OnniFor over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.AI Use:This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.How To Apply:Please apply through the link on the job posting and attach your resume and any other required documents.We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.