Contracts and Legal Administration Manager

Socket.dev; Bowie (MD); Hybrid; USD 110,000 - 140,000; Full time

Job summary

Inovalon, based in Bowie, Maryland, seeks a Contracts and Legal Administration Manager to support contracting, draft and negotiate, and manage contract administration. This hybrid role requires 8+ years in contracts in a corporate setting and involves coordinating with attorneys and business leaders.

You will maintain contract records, assist with templates, and ensure compliance with HIPAA and company policies, balancing substantive work with administrative duties.

Qualifications

• 8+ years of experience in contracts management or legal operations in a corporate setting.
• Experience drafting, reviewing and negotiating routine commercial contracts.

Responsibilities

• Prepare and draft agreements, amendments and related documents for attorney review.
• Lead negotiations on standard terms within company positions.
• Prepare contract summaries, issue lists and negotiation notes for quick assessment.

Skills

Contract drafting

Negotiation

Contract management systems

HIPAA compliance

Microsoft Office

Education

Bachelor's degree in Law or paralegal field

Tools

Salesforce

DocuSign CLM

Job description

Location: This hybrid role is based at our corporate headquarters in Bowie, Maryland. The current onsite expectation is two days per week (Tuesdays and Wednesdays), with additional in-office presence as needed based on business needs.

Overview:

The Contracts and Legal Administration Manager plays a key role in supporting the Company’s contracting function and the effective administration of legal matters. This role combines substantive, hands-on contract drafting, review and negotiation with responsibility for contract administration and other Legal Department operations. The Manager will work with a high degree of independence, handling routine contracts and amendments, preparing first drafts and negotiating within established parameters, and providing substantive support to attorneys on more complex matters. This role requires an experienced contracts professional who can exercise sound judgment, manage matters with minimal supervision, and effectively balance substantive contract work with the detailed administrative responsibilities necessary to maintain an efficient and well-managed contracting function.

Duties and Responsibilities:

Contracts:

• Independently prepare high-quality first drafts of agreements, amendments, addenda, statements of work, order forms and other contractual documents for attorney review, with an expectation that drafts are substantively developed and require limited attorney revision.
• Lead negotiations on standard and moderately complex contractual terms within established Company positions and parameters, working directly with counterparties and escalating material legal, regulatory, financial or business risks to counsel as appropriate.
• Prepare contract summaries, issue lists, comparison documents, negotiation notes, and other materials that enable attorneys and business leaders to quickly assess contractual positions and outstanding issues.
• Partner closely with attorneys on complex transactions by conducting initial contract review, preparing and revising drafts, developing proposed responses to counterparty positions and driving matters toward resolution with minimal supervision.
• Work with business leaders stakeholders to obtain information, confirm business terms, and address routine questions necessary to prepare and complete contract documents.
• Manage the Legal Department’s contract retention and storage processes and ensure executed agreements and related documentation are accurately captured, stored and readily accessible.

Contract Administration:

• Perform substantive contract and legal-support functions comparable to those performed by an experienced corporate paralegal or contracts professional, while recognizing matters that require legal advice or attorney decision-making and escalating those matters appropriately.
• Coordinate renewal and expiration processes with attorneys and business stakeholders, including identifying upcoming deadlines, gathering relevant information, and facilitating timely decisions regarding renewal, renegotiation, amendment or termination.
• Independently research and analyze existing agreements in response to business and attorney requests, including determining applicable contractual terms, identifying governing documents and amendments, and summarizing relevant obligations or restrictions.
• Maintain accurate and complete contract records in the Company's contract management systems as applicable, and repositories.
• Assist with document preparation, formatting, redlines, comparisons, execution copies, signature packages and related contract documentation, including managing document deliveries and tracking final executed documentation.
• Support the maintenance and organization of contract templates, forms, playbooks and related materials.

General:

• Maintain compliance with lnovalon's policies, procedures and mission statement.
• Adhere to all confidentiality and HIPAA requirements as outlined within lnovalon's Operating Policies and Procedures in all ways and at all times with respect to any aspect of the data handled or services rendered in the undertaking of the position.
• Fulfill those responsibilities and/or duties that may be reasonably provided by lnovalon for the purpose of achieving operational and financial success of the Company.
• Uphold responsibilities relative to the separation of duties for applicable processes and procedures within your job function.
• We reserve the right to change this job description from time to time as business needs dictate and will provide notice of such.

Experience:

• 8+ Years prior experience in contracts management, contract administration, legal operations, paralegal work or a similar role within a corporate legal department or comparable environment required

Skills and Abilities:

• Minimum of eight (8) years prior experience in contracts management, contract administration, legal operations, paralegal work or a similar role within a corporate legal department or comparable environment.
• Experience reviewing and preparing routine commercial contracts and related documents.
• Experience in the healthcare industry, including familiarity with healthcare contracting, is a plus
• Strong organizational skills and ability to manage a significant volume of contracts and competing priorities with minimal supervision.
• Meticulous attention to detail and quality of work product, with strong analytical thinking and problem-solving skills
• Able to prioritize multiple assignments, work well under pressure, meet deadlines and have the flexibility to assist the team in meeting internal business partner and customer demands on accelerated schedules.
• Ability and willingness to perform both substantive contract work and hands-on administrative tasks as an integral and recurring part of the role.
• Excellent written and verbal communication skills, including in a remote setting and with senior executives.
• Proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint) and experience with contract lifecycle management, electronic signature, document management, or similar systems (e.g., Salesforce, DocuSign CLM or comparable applications).
• Able to work productively both independently and as part of a team, with a positive professional demeanor.

Working Conditions and Physical Demands:

• This is a primarily sedentary role. The employee is regularly required to sit, talk, and hear for extended periods of time, and also required to repetitively use manual labor to operate a computer keyboard and other office equipment.
• The employee may occasionally need to stand, walk, or lift and/or move up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is not eligible for immigration sponsorship (e.g. H-1B, TN, or E-3). Applicants must be authorized to work in the United States as a condition of employment. (This is only applicable for US-based positions)

By embracing inclusion, we enhance our work environment and drive business success. Inovalon strives to provide equal opportunities to the communities where we operate and to our clients and everyone whom we serve. We endeavor to create a culture of inclusion in which our associates feel empowered to bring their full, authentic selves to work and pursue their professional goals in an equitable setting. We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.

Inovalon is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.

To review the legal requirements, including all labor law posters, please visit this link

To review the California Consumer Privacy Statement: Disclosures for California Residents, please visit this link