Contracts and Grants Specialist, Neuroscience Administration

Indiana University; Indianapolis (IN); Presencial; USD 50.000 - 80.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical insurance

Dental insurance

HSA contributions

FSAs

Life insurance

Disability insurance

Retirement plan

Tuition subsidy

Paid holidays

Paid time off

EAP

Descripción de la vacante

Indiana University in Indianapolis seeks a Contracts and Grants Specialist within the Neuroscience Research Administration. The role supports pre- and post-award grants management for neurology-related departments and institutes.

You will handle financial monitoring, reporting, and compliance across a substantial portfolio of sponsored projects. The position emphasizes collaboration with investigators, adherence to sponsor terms, and accurate, timely administration in a fast-paced university

Formación

• Required Bachelor's degree (preferably in a related field).
• Required 2 years of relevant experience.
• Combinations of related education and experience may be considered.

Responsabilidades

• Provides financial monitoring and analysis of contracts and grants with PIs to ensure expenses align with contracts.
• Completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting and reports for complex grants.
• Assesses contract compliance and advises on rights and obligations.
• Analyzes awards to determine reporting requirements and invoices.
• Prepares amendments and contract extensions.
• Prepares bids or requests for proposals (RFPs) and negotiates contract terms.
• Manages cash needs for cost-reimbursable grants.
• Closes out awards as appropriate.
• Interprets sponsor terms and university policies.
• Ensures compliance with regulations.

Conocimientos

Communication

Professionalism

Time management

Quality focus

Adaptability

Learning mindset

Attention to detail

Accuracy under pressure

Educación

Bachelor's degree

Descripción del empleo

Department

NEUROSCIENCE ADMINISTRATION (IN-NSCC-IUINA)

Department Information

The Neuroscience Administration Center (NSCC) provides the best in neurological care, combining the best doctors, most advanced treatments, and latest research breakthroughs into 1 convenient facility. NSCC is a premier center that combines comprehensive neurological services into a single location for a more integrated approach to care.

Job Summary

The Contracts and Grants Specialist is 1 of 5 team members within the Neuroscience Research Administration team, which provides comprehensive pre- and post-award grants management support to the Departments of Neurology, Neurosurgery, Physical Medicine and Rehabilitation, and the Stark Research Institute. The position plays an important role in managing the team's substantial portfolio of sponsored projects, supporting faculty research activities, and ensuring timely and accurate pre- and post-award administration.

General Responsibilities

• Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract
• Consults on and completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
• Evaluates contract compliance and advises others on contractual rights and obligations.
• Analyzes awards to determine reporting requirements and sending reports/invoices.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
• Closes out awards as appropriate.
• Provides policy and procedure interpretation to various stakeholders.
• Ensures compliance with sponsor terms, university policies/procedures, and federal/state regulations.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Education

Required Bachelor's degree (preferably in a related field).

Work Experience

Required 2 years of relevant experience.

Skills

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Benefits Overview

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)
• Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

Contact

Request SupportTelephone: 812-856-1234