Contracts and Grants Specialist

Indiana University Bloomington; Bloomington (IN); On-site; USD 60,000 - 63,000; Full time

Benefits offered by this job

Medical & Dental

Retirement plan

Tuition subsidy

Paid holidays

Job summary

Indiana University Bloomington is seeking a Dean-level administrator to oversee financial and administrative aspects of College of Arts and Sciences grant projects. The role collaborates with project managers, PIs, and the Office of Research Administration to ensure successful grant execution.

The position requires a Bachelor's degree and at least two years of relevant experience, with strong communication, professionalism, and time-management skills in a dynamic university environment.

Qualifications

• Requires a Bachelor's degree in a related field or equivalent.
• Two years of relevant work experience.
• Strong communication and organizational skills required.

Responsibilities

• Oversee financial and administrative aspects of grant-funded projects.
• Ensure compliance with grant regulations and assist in grant reporting.
• Collaborate with PIs, Office of Research Administration, and external entities on grant implementation.

Skills

Proficient communication

Professional demeanor

Time management

Attention to quality

Flexibility

Area knowledge

Accuracy

Education

Bachelor's degree

Job description

ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

Indiana University's College of Arts and Sciences (The College) is a professional organization comprised of 3 schools (the Hamilton Lugar School of Global and International Studies, the Media School; the School of Art, Architecture, and Design), 80 departments and programs spanning the arts and humanities, social sciences, and natural and mathematical sciences and served by world-renowned faculty and skilled and talented administrators.

Department‑Specific Responsibilities

• Manages and oversees the financial and administrative aspects of grant‑funded projects within the College of Arts and Sciences.
• Ensures compliance with grant regulations, monitors budgets, approves financial transactions, and assists in the preparation of grant reports.
• Works closely with project managers, principal investigators, the Office of Research Administration, and outside entities to ensure successful grant implementation and financial management.

General Responsibilities

• Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) to ensure expenses are being paid according to contract.
• Consults on and completes pre-award applications and participates in contract closeouts.
• Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency.
• Evaluates contract compliance and advises others on contractual rights and obligation.
• Analyzes awards to determine reporting requirements and sending reports/invoices.
• Requests or approves amendments to contract terms or contract extensions.
• Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids.
• Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management.
• Closes out awards as appropriate.
• Provides policy and procedure interpretation to various stakeholders.
• Ensures compliance with sponsor terms, university policies/procedures and federal/state regulations.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in related field).

WORK EXPERIENCE

• 2 years of relevant experience.

Skills

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

$60,000 to $62,500 annually.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long‑term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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