Contracts & Grants Specialist

Indiana University; Indianapolis (IN); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical and dental insurance

Health savings account (HSA)

Flexible spending accounts

Life insurance

Retirement plan

Tuition subsidy

Paid holidays

Paid time off

Employee assistance program (EAP)

Job summary

Indiana University Indianapolis campus is seeking an experienced Grants & Contracts Specialist to manage pre-award and post-award activities for the Department of Urology. You will ensure compliant financial reporting, coordinate with PI(s) and Clinical Research teams, and prepare documentation for awards.

The role requires a Bachelor’s degree and at least 2 years of relevant experience, with strong communication, professionalism, and accuracy under pressure.

Qualifications

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

Responsibilities

• Provide financial monitoring and analysis of contracts and grants and partner with Principal Investigator(s) to ensure expenses are being paid according to contract.
• Consult on and complete pre-award applications and participate in contract closeouts.
• Perform post-award accounting of more complex grants; interpret regulations and guidelines of program funding for standard grants, and prepare reports for grant agency.
• Evaluate contract compliance and advise others on contractual rights and obligations.
• Analyze awards to determine reporting requirements and send reports/invoices.
• Request or approve amendments to contract terms or contract extensions.
• Prepare bids or requests for proposals (RFPs), including specifications and requirements; negotiate contract terms and participate in the determination of acceptable bids.
• Analyze and determine cash needs for cost reimbursable grants to the various agencies and cash management.
• Close out awards as appropriate.
• Provide policy and procedure interpretation to various stakeholders.
• Ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations.

Skills

Communication skills

Professionalism

Time management

Quality focus

Flexibility

Eagerness to learn

Accuracy under pressure

Education

Bachelor's degree

Job description

UROLOGY (IN-UROL-IUINA) Founded in 1887, the Indiana University (IU) School of Medicine Department of Urology is one of the oldest and most trusted urology departments in the country with world-renowned clinicians, educators, and researchers in the areas of testis cancer, bladder cancer, prostate cancer, pediatric urology, and stone disease as well as other urologic subspecialties.

Indiana University School of Medicine is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world.

Department-Specific Responsibilities

• Manage pre-award and post-award grant and contract activities, ensuring compliance with sponsor, university, and federal regulations.
• Monitor grant and contract finances, analyze expenses, prepare reports and invoices, and assist with award closeouts.
• Prepare and maintain accurate documentation, proposals, financial records, and compliance materials.
• Perform clinical trial invoicing and post-award activities, coordinate with Clinical Research team to ensure accurate financial reporting.
• Perform database entry and database management to ensure accurate tracking of research activities and departmental data.

General Responsibilities

• Provide financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) (PI) to ensure expenses are being paid according to contract
• Consult on and complete pre-award applications and participate in contract closeouts.
• Perform post-award accounting of more complex grants; interpret regulations and guidelines of program funding for standard grants, and prepare reports for grant agency.
• Evaluate contract compliance and advise others on contractual rights and obligations.
• Analyze awards to determine reporting requirements and send reports/invoices.
• Request or approve amendments to contract terms or contract extensions.
• Prepare bids or requests for proposals (RFPs), including specifications and requirements; negotiate contract terms and participate in the determination of acceptable bids.
• Analyze and determine cash needs for cost reimbursable grants to the various agencies and cash management.
• Close out awards as appropriate.
• Provide policy and procedure interpretation to various stakeholders.
• Ensure compliance with sponsor terms, university policies/procedures, and federal/state regulations.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree (preferably in a related field).

WORK EXPERIENCE

Required

• 2 years of relevant experience.

Skills

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

IU Indianapolis campus

Indianapolis, Indiana

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Career Level: Career

FLSA: Exempt

Job Function: Research

Job Family: Research Administration

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at [e-mail] or by visiting IUPD.

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