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Contracts and Grants Associate

University of Maryland, Baltimore (UMB)

Baltimore (MD)

On-site

USD 48,000 - 50,000

Full time

Yesterday

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Job summary

The University of Maryland, Baltimore is seeking a Contracts and Grants Associate for the Department of Neurology. This role involves supporting grant proposal submissions, ensuring compliance with regulations, and managing agreements. Ideal candidates will have a high school diploma and four years of relevant experience, along with strong communication and organizational skills.

Benefits

Generous leave package

Paid holidays

Sick time

Community service time

Subsidized health insurance

Flexible work schedules

Teleworking options

Qualifications

Four years of directly related experience.
Ability to learn Federal, State, and funding agency requirements.
Skill in using computers and office equipment.

Responsibilities

Provides para-professional support related to contract and grant proposal submission.
Conducts initial assessment of grant applications for compliance.
Prepares agreements for review and approval.

Skills

Research administration

Grants and contracts policies

Communication

Word processing

Database management

Education

High School Diploma or GED

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The University of Maryland, Baltimore School of Medicine is seeking a Contingent Category II Contracts and Grants Associate to work in the Department of Neurology. The Department of Neurology provides evaluation, treatment, and care for patients suffering from a wide range of neurological disorders including stroke, epilepsy, multiple sclerosis, Parkinson’s disease, amyotrophic lateral sclerosis (ALS), and migraine. We provide care through our inpatient and consultative services, our designated Comprehensive Stroke Center, our Level 4 Epilepsy Center, our 22-bed Neuro-Critical Care Unit, and our busy outpatient practice. The Department also provides state-of-the-art rehabilitation services. A number of departmental faculty received grant funding from the National Institutes of Health and the Veteran’s Administration to study the role of genetics in stroke, epilepsy, and Parkinson’s disease, new brain imaging modalities in multiple sclerosis, biomarkers in multiple sclerosis, and neurodevelopmental disorders such as autism and intellectual disability. Many faculty are lead investigators in clinical trials to identify new therapeutic approaches for a broad range of neurological disorders.

Under general supervision, the selected candidate provides para-professional support related to contract and grant proposal submission, receipt of awards, development of subcontract agreements, and the coordination of clinical testing and other agreements. Assists staff and faculty in development of grant and contract requests. Utilizes Kuali Coeus software to enter and route external and internal documents, agreements, contracts and applications to the appropriate university officials for final submission to the sponsoring company, foundation or funding agency. Assists in developing budgets for grant and contracts and monitors for compliance. Ensures proper spending of research funding and works closely with faculty and staff to directly align expenses.

This is a contractual position.***

Benefits: Contingent Category II

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development, along with additional exciting perks that employees can take advantage of. Contingent Category II staff receive a generous leave package that includes over 2 weeks of vacation each year, paid holidays, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

Primary Duties

Conducts initial assessment of grant applications to ensure compliance with complex federal government, state, and university laws, statutes, policies, and procedures.
Coordinates process to ensure correct forms are used; forms are fully completed with appropriate signatures; instructions have been followed precisely; and all elements of the proposal are included.
Prepares a variety of agreements such as clinical testing, materials transfer, and confidential disclosure for review and approval by the Contract and Grant Administrator.
Compares new agreements to identify changes from pre-existing agreements and highlights changes for administrator review.
Submits external documents and/or agreements to sponsoring company or funding agency. Provides internal follow up/tracking system for campus projects. Ensures receipt of the institution copy of all submittal and copies of final document/agreement.
Develops tracking system for subcontracts; obtains copy of scope of work and budget; prepares subcontract document; prepares purchase order; drafts cover letter; tracks return of signed agreement; and sends copy of contract to the institution.
Modifies agreements and subcontracts according to changes negotiated by Contract and Grant Administrator.
Composes and signs correspondence in response to general inquiries regarding sponsored programs.
Independently handles procedural and substantive matters not requiring technical knowledge.
Researches proposal opportunities and prepares announcements, newsletters, and other communications.
Assists in developing and presenting information workshops and/or seminars on sponsored programs, processes and activities.

Note: The intent of this list of primary duties is to provide a representative summary of the major duties and responsibilities of this job. Incumbents perform other related duties assigned. Specific duties and responsibilities may vary based upon departmental needs.

Minimum Qualifications

EDUCATION: High School Diploma or GED.

EXPERIENCE: Four years directly related experience.

OTHER: Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Required Knowledge/Skills/Abilities

Working knowledge of research and sponsored programs administration; and grants and contracts policies, procedures, and guidelines. General knowledge of and skill in the use of word processing, database, and spreadsheet software to produce documents and maintain information. Ability to learn Federal, State, and funding agency requirements related to grants and contracts. Ability to learn and understand legal documents, contracts, applications, and awards. Ability to communicate effectively orally and in writing. Ability to follow oral and written instructions. Ability to work in an independent and self-directed manner. Skill in using computers and other office equipment; in composing correspondence; in managing filing systems; in gathering and summarizing information; in maintaining confidentiality and handling sensitive matters with discretion and tact; and in planning, organizing, prioritizing, and executing complicated and continuing grant and contract assignments without instruction.

Hiring Range: $48,138 - $50,000, Commensurate with education and experience

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.

Job

Reg or CII Non-Exempt Staff

Employee Class

Non-Exempt Contingent II

Full Time/Part Time

Full-Time

Shift

Day Job

Financial Disclosure

No

Organization

School of Medicine - Neurology

Job Posting

May 15, 2025

Unposting Date

May 29, 2025, 10:59:00 PM

Seniority level

Seniority level
Mid-Senior level

Employment type

Employment type
Contract

Job function

Job function
Legal
Industries
Higher Education

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