Contracts and Grants Administration Manager - Limited Service

State of Vermont; Barre (VT); On-site; USD 66,000 - 103,000; Full time

Benefits offered by this job

Healthcare benefits

Paid holidays

Retirement plan

Tuition reimbursement

Job summary

The State of Vermont, Department of Libraries, seeks a Contracts and Grants Administration Manager - Limited Service in Barre, VT. This role will oversee ARPA Capital Fund and CDS HUD grants, ensuring compliance and timely project delivery for a $26.4 million federal portfolio.

As principal contact for grant programs, you will supervise staff, implement tracking systems, and coordinate reporting with federal and state agencies, while guiding staff on federal requirements and best practices.

Qualifications

• Bachelor's degree in accounting, business management, financial auditing, grants administration, or closely related field with 1+ year in grant/contract/program management or supervisory experience.
• Alternatively 4+ years of combined education and experience with 1+ year in program management or supervisory experience.
• Or at least 1 year as Contracts & Grants Administrator in Vermont State service.

Responsibilities

• Oversee ARPA Capital Fund and CDS HUD grants; supervise Grants Specialist.
• Develop tracking systems for grant expenditures and compliance; advise on corrective actions.
• Serve as liaison with municipalities, nonprofits, and federal agencies; participate in hearings and committees.
• Prepare reports on grant usage and compliance; ensure timely reporting to agencies.
• Provide training on federal grant requirements and compliance to staff and grant recipients.
• Coordinate fund drawdowns and reimbursements with Finance; ensure grant stipulations are followed.

Skills

Grant management

Regulatory compliance

Budget management

Stakeholder engagement

Reporting & documentation

Training & guidance

Education

Bachelor's degree in accounting/related field

Job description

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Title: Contracts and Grants Administration Manager - Limited Service

Application Deadline Date: 09/10/2026

Department: Libraries

Location: Barre, VT, US

Position Type: Limited Service

Schedule Type: Full Time

Minimum Salary: $31.54

Maximum Salary: $49.45

Overview

The Department of Libraries seeks a highly skilled and experienced Grants and Contracts Administration Manager to oversee and manage the allocation and compliance of significant federal funds, including the US Treasury American Rescue Plan Act (ARPA) Capital Fund and Congressionally Directed Spending (CDS) Housing and Urban Development (HUD) grants. This critical role serves as the principal contact for these grant programs and ensures adherence to federal and state regulations throughout the grant lifecycle. The successful candidate will manage $26.4 million in federal funds designated for public library capital projects and ensure these projects meet completion deadlines and regulatory compliance.

Key Responsibilities

• Grant Management and Oversight: Supervise the Library Grants Specialist and oversee the administration of the ARPA Capital Fund and CDS HUD grants. Ensure all projects align with federal regulations and guidelines.
• Compliance and Regulation: Develop and implement effective tracking and monitoring systems to oversee grant expenditures and compliance. Advise and guide on compliance issues, recommend corrective actions, and manage the denial of funding or reimbursement requests for non-compliant projects.
• Stakeholder Engagement: Serve as the primary liaison with public library municipalities, non-profit organizations, and federal agencies. Participate in public hearings, meetings, and committees as the lead representative for grant-related matters.
• Reporting and Documentation: Prepare detailed reports on grant usage and compliance. Ensure accurate and timely reporting to federal and state agencies as required.
• Training and Support: Provide essential training and technical assistance to staff and grant recipients on federal grant requirements and compliance.
• Financial Management: Work closely with AOA Finance and the Library Capital Grants Specialist to manage fund drawdowns and reimbursements, ensuring financial activities are following grant stipulations.

Additional Information

• Deadline Oriented: Must ensure all projects are completed and fully compliant by December 31, 2026.
• Financial Stewardship: Responsible for managing a significant budget totaling $26.4 million in federal funds.
• Work Environment: The position requires patience, diligence, and the ability to effectively interact with stakeholders who may have limited experience with federal grant regulations.

Who May Apply

This position, Contracts and Grants Administration Manager - Limited Service (Job Requisition #55513), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs. Please note that multiple positions in the same work location may be filled from this job posting.

Duties are performed in a standard office setting but may involve some travel for which private means of transportation is required. Some evening or overtime work may be necessary. Interaction with grantees, contractors and consultants through phone contact is required.

Minimum Qualifications

Bachelor's degree in accounting, business management, financial auditing, grants administration, or another closely related field, AND one (1) year or more of experience in grant, contract, or program management or another relevant closely related field, including program management or supervisory experience.

OR

Four (4) years or more of combined education and experience in accounting, business management, financial auditing, grants administration, or another relevant field, including one (1) year of program management or supervisory experience.

OR

At least one (1) year as a Contracts & Grants Administrator in Vermont State service.

Preferred Qualifications

• Education: Bachelor's degree in Public Administration, Finance, Library Science, or a related field, preferred.
• Experience: Minimum of 5 years of experience in grant management, preferably with federal grants. Experience in public sector or library management is highly desirable.
• Skills: Strong understanding of federal grant regulations and financial management. Excellent organizational, leadership, and communication skills.
• Attributes: Ability to handle multiple tasks, prioritize responsibilities, and work under tight deadlines. Strong analytical skills and attention to detail are essential.
• Preference for candidates who have completed Lean Green belt, Supervising in State Government, Strengths-Based Leadership, facilitation, and program management trainings.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.