Contracts and Grants Accountant II

The University of Central Florida Board of Trustees; Orlando (FL); On-site; USD 59,000 - 65,000; Full time

Job summary

The University of Central Florida Board of Trustees seeks a Contracts and Grants Accountant II to manage post-award sponsored program functions, including invoicing, collection, and fiscal management for grants. This on-site role reports to the Assistant Director, Sponsored Programs and collaborates with PIs and award administrators.

The position requires a Bachelor's or Master's in Accounting/Finance with 2+ years of relevant experience; familiarity with Workday/ERP and strong communication

Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience.
• Preferred: degree in Accounting or Finance; experience with Workday.

Responsibilities

• Prepare post-award financial reports for federal, state, and private funded research contracts and grants.
• Invoicing and cost reporting for awards requiring Draws or Installment Payments.
• Ensure compliance with 2 CFR 200 and sponsor terms and conditions.
• Review award documents for accurate setup in research administration and financial databases.
• Coordinate cash management and follow-up on accounts receivable; draw coordination.
• Review project transactions for accuracy, ensure allowable costs and proper allocations.
• Assist with resolving fiscal issues and advise PI/award administrators as needed.
• Manage closeout activities and related reporting for sponsored projects.

Skills

Strong communication skills

Analytical thinking

Attention to detail

Budgeting and financial reporting

Education

Bachelor's or Master's degree in Accounting or Finance

2+ years of relevant experience

Tools

Workday

ERP systems

Job description

The Opportunity: This position performs post-award sponsored program functions associated with the post-award administration of awards. The Contracts and Grants Accountant II is responsible for the invoicing, collection, and post-award fiscal management of sponsored programs as assigned. This position reports to the Assistant Director, Sponsored Programs.

Responsibilities

• Prepare post-award financial reports for federal, state, and private funded research contracts and grants as assigned by the supervisor. This includes but is not limited to invoicing and preparing Cost Reports for awards requiring Draws or Installment Payments. Act as contact person for awarding agency representatives concerning contractual issues of billing and reporting.
• Interpret and implement post award policies and financial compliance in regard to sponsored research projects as required by federal regulations in 2 CFR 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements, sponsor terms and conditions, State of Florida statutes, and University of Central Florida policies.
• Review award documents (agreement, budget, statement of work, and other contract and grant requirements) to ensure award setup is accurate and complete in the research administration and financial databases.
• Perform the cash management activities of requesting accurate and timely reimbursements from awarding agencies and following up on accounts receivable, including draw coordination and submission for entire Office of Research Grants Accounting team.
• Work with principal investigators, institute, center or department administrators and Office of Research award administrators to ensure all cost share commitments of the university are documented.
• Review project transactions, such as revenue, accounts receivable and expenditures, for accuracy and appropriateness and input or request adjustments as necessary. Analyze project expenditures to ensure costs are allowable, allocable, reasonable and consistently handled as directed by 2 CFR 200 and other Federal agency regulations.
• Review and approve journal entries submitted by departments to record financial transactions on sponsored awards.
• Assist principal investigators, institute, center or department administrators and OR award administrators in resolving specific fiscal and accounting problems in relation to sponsored awards.
• Manage the closeout activities and coordinate with OR award administrators to ensure the timely closeout and related closeout reporting of research projects.
• Coordinate with Finance and Accounting General Accounting staff to ensure timely completion and posting of journal transactions for closing of month and year end ledgers.
• Develop and maintain good sound communication lines with principal investigators, institute, center or department administrators, OR award administrators and awarding agencies to ensure continued flow of information.
• Train A&P, USPS or OPS and student personnel, as needed. Serve as mentor to colleagues.
• Other duties and special projects as assigned.

Minimum Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) .

Preferred Qualifications

• Bachelor's degree in Accounting or Finance.
• Master's degree.
• Proficient with Microsoft Office for Windows (Excel, Word, Outlook).
• Experience with Workday or similar ERP.
• 2+ years of experience in financial reporting, billing, non-profit environment or public accounting.
• Exposure to federal contract and grant billing, Uniform Guidance, and post-award research administration.
• Strong communication skills, both verbal and written.
• Strong analytical and problem-solving capabilities.

• The anticipated salary range for this position is $59,030 - $65,000.
• The final salary will be determined based on the candidate's qualifications, experience, and internal equity considerations.
• This is a Contract and Grant (C&G) funded position.
• Employment is subject to availability of funding and may cease at the time funding for this employment is depleted.
• All applicants must be authorized to work for any U.S. employer.
• Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This role requires the successful candidate to work on-site at UCF as their primary work location. On-site presence is an essential function of this role.

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