Contracts Administrator / Contracts Specialist

Capital Factory

Longmont (CO)

On-site

USD 65,000 - 90,000

Full time

14 days+

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Benefits offered by this job

3 Weeks PTO

10 Holidays

401K Match

Medical Insurance

Life Insurance

Disability Insurance

Education Reimbursement

Referral Program

Job summary

Vitesse Systems, LLC in Longmont, CO is seeking a Contracts Administrator / Contracts Specialist to support contract administration across customer contracts, purchase orders, proposals, modifications, and compliance requirements for defense and aerospace programs.

The ideal candidate will collaborate with Contracts, Program Management, Finance, Engineering, Quality, and other internal stakeholders to ensure contractual requirements are reviewed, documented, communicated, and managed.

Qualifications

Bachelor’s degree or equivalent experience.
At least 3 years of relevant experience in contract administration or related role.
Experience in DoD, aerospace, defense, manufacturing, or regulated contracting environment preferred.
Familiarity with FAR, DFARS, Uniform Contract Format, government flowdowns, and government portals such as PIEE, OASIS, SAM.gov, DECCS.
Experience with ERP systems; Global Shop Solutions experience highly desired.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook.
Strong attention to detail, organizational skills, and ability to maintain accurate records.
Strong written and verbal communication skills; ability to communicate complex information clearly.
Ability to work across multiple functions, locations, and stakeholders in a fast-paced environment.
Self-starter with ability to manage priorities and follow through.

Responsibilities

Support contract administration activities from proposal through closeout.
Review customer purchase orders, contracts, amendments for accuracy, completeness and compliance.
Identify, document, and communicate contractual risks, obligations, milestones, and deliverables.
Ensure compliance with FAR/DFARS, flowdowns, cybersecurity, export controls, and contractual terms.
Prepare, review, process, and file contract modifications, change orders, and related documentation.
Maintain complete contract files and status reports with key metrics.
Coordinate with internal stakeholders to support cost, schedule, delivery, invoicing, and performance.
Communicate with customers, subcontractors, suppliers, and government agencies on contract matters.
Support negotiation, and development of negotiation positions; track exceptions.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Cross-functional collaboration

Self-starter

Education

Bachelor’s degree or equivalent experience

Tools

ERP systems

Global Shop Solutions

Microsoft Word

Excel

PowerPoint

Outlook

PIEE

DECCS

Job description

Vitesse Systems is looking for a Contracts Administrator / Contracts Specialist to join the team in Longmont, Colorado! This role will support contract administration activities across customer contracts, purchase orders, proposals, modifications, and compliance requirements for defense and aerospace programs. Title and level will be commensurate with experience.

About Vitesse Systems

Vitesse Systems is a leading provider of highly engineered antenna, thermal management and mission critical solutions used in radar, electronic warfare and C5ISR applications. No challenge is too difficult for the Vitesse Team. From complex specification driven requirements to precision manufactured components, Vitesse Systems has the experience and expertise needed to execute.

Our Core Values

Our core values of Integrity, Initiative, Impact, and Integration translate to an environment where every team member is valued and rewarded. The mission-critical solutions we design and manufacture at Vitesse make our country and our world safer.

Our Benefits

3 Weeks of Paid Time Off
10 Paid Company Observed Holidays
Birthday & Anniversary Incentives
401K Employer Match
Medical, Dental and Vision Insurance
Company-paid Life Insurance
Company-paid Short & Long-term Disability
Continuing Education Reimbursement Program
Generous Referral Program

The Role

The Contracts Administrator / Contracts Specialist will support contract administration activities across customer contracts, purchase orders, proposals, modifications, and compliance requirements. This role will work closely with Contracts, Program Management, Finance, Engineering, Quality, and other internal stakeholders to help ensure contractual requirements are properly reviewed, documented, communicated, and managed.

The ideal candidate will have prior experience supporting contract administration in commercial, government, DoD, aerospace, manufacturing, or similar regulated environment. Title and level will be commensurate with experience.

Key Responsibilities

Support contract administration activities from proposal through closeout, including review, documentation, tracking, coordination, and communication of contractual requirements.
Review customer purchase orders, contracts, modifications, amendments, flowdowns, terms and conditions, and related correspondence for accuracy, completeness, compliance, and alignment with approved business positions.
Assist with identifying, documenting, and communicating contractual risks, obligations, deliverables, milestones, funding requirements, period of performance, delivery dates, reporting requirements, and other key contract requirements.
Support compliance with applicable laws, regulations, company policies, internal procedures, customer requirements, local and federal requirements, FAR/DFARS flowdowns, quality requirements, cybersecurity requirements, export control requirements, and approved contractual terms.
Support preparation, review, processing, approval, filing, and communication of contract modifications, change orders, amendments, and related contractual documentation.
Maintain complete and accurate contract files, including purchase orders, contracts, amendments, correspondence, change documentation, approvals, reports, and other required records.
Track contract performance and prepare contract status reports or summaries, including key requirements, funding, delivery dates, open actions, risks, issues, and other relevant metrics.
Coordinate with Contracts, Program Management, Finance, Sales, Engineering, Quality, Operations, and other internal stakeholders to support cost, schedule, delivery, invoicing, customer requirements, and overall contract performance.
Support customer, subcontractor, supplier, and government agency communications related to contract administration matters, including requests for information, documentation, status updates, contract changes, and contract requirements.
Support proposal, negotiation, and contract review activities by reviewing terms and conditions, preparing contract summaries, tracking exceptions, coordinating internal inputs, and supporting development of negotiation positions.
Assist with government and compliance-related registrations, portals, and systems, which may include SAM.gov, PIEE, DECCS, and similar platforms.
Support resolution of contract issues, disputes, claims, terminations, or closeout matters by gathering documentation, reviewing applicable terms, and coordinating with internal stakeholders or legal counsel as needed.
Identify opportunities to improve contract administration processes, templates, tracking tools, workflows, policies, procedures, and best practices.
Uphold the company core values
Other duties as assigned.

Qualifications & Experience

Bachelor’s degree or equivalent experience
At least 3 years of relevant experience in contract administration or a related contracts, procurement, or subcontract administration role; title and level will be commensurate with experience.
Experience supporting contracts, purchase orders, proposals, amendments, modifications, terms and conditions, flowdowns, or other contract-related documentation.
Experience in DoD, aerospace, defense, manufacturing, engineering, or another regulated contracting environment preferred.
Familiarity with FAR, DFARS, Uniform Contract Format, government flowdowns, prime contractor requirements, and government/customer portals such as PIEE, OASIS, SAM.gov, DECCS, or SPRS preferred.
Experience working with ERP systems required; Global Shop Solutions experience highly desired.
Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and related business systems.
Strong attention to detail, organizational skills, and ability to maintain accurate records.
Strong written and verbal communication skills, including the ability to communicate contract, compliance, or technical information clearly to non-technical stakeholders.
Ability to work across multiple functions, locations, and stakeholders in a fast-paced, high-growth environment.
Self-starter with the ability to manage priorities, follow through on assigned actions, work independently with appropriate oversight, and elevate contractual or compliance concerns when needed.

Preferred Experience for Senior-Level Candidates

Experience independently reviewing and negotiating contract terms and conditions.
Experience supporting DoD or government prime/subcontract requirements.
Experience with FAR/DFARS flowdowns, cybersecurity clauses, export control requirements, and government contract compliance.
Experience supporting proposal reviews, customer negotiations, contract risk assessments, disputes, terminations, and contract closeout.
Experience serving as a customer-facing contracts point of contact.
Experience advising internal stakeholders on contractual requirements, risk, pricing structures, contract changes, and related matters.

Vitesse Systems, LLC performs work controlled by the International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR). These statutes require the protection of technical data and products. The regulations require that such data not be disclosed in written, oral, or visual form to any foreign national without prior export authorization from the Department of State. A foreign national is defined by the U.S. Government under EAR 734.2(b)(2)(ii) and 8 USC 110 (a)(20) as one who: