Contracts Administrator

Rogers Group Inc.; Staunton (VA); On-site; USD 27,276 - 38,848; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Life Insurance

AD&D Insurance

401(k) Retirement Plan

Disability Insurance

Paid Holidays

Paid Vacation

Merit Increases

Job summary

Rogers Group, Inc. in Staunton, Virginia, seeks a Contracts Administrator to provide administrative and operational support for the area. You will manage subcontractor documentation, set up P.O.s, and maintain project quotes and records.

The role reports to the Division Controller and requires coordination with project managers, estimators, and field staff to ensure accuracy and timely processing. This position offers robust benefits and a focus on detail-driven administration.

Qualifications

• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred.
• Equivalent combination of education and experience may be considered.
• 2+ years of administrative experience in construction, contracting, project administration, accounting, or related field preferred.
• Experience with subcontract administration, purchase orders, billing, and project documentation preferred.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and SharePoint.
• Experience with ERP/accounting systems such as Oracle preferred.
• Experience with HCSS, Truck Scale, or construction management software preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong verbal and written communication skills.
• Ability to work effectively with project managers, accounting personnel, subcontractors, and operations staff.

Responsibilities

• Distribute, receive, and maintain subcontractor documentation including contracts, insurance certificates, and bonds.
• Set up subcontractor purchase orders (P.O.s).
• Create and maintain project quotes within Truck Scale systems.
• Assign work order job numbers for projects and service work.
• Request and establish major construction job numbers.
• Create and maintain project folders and documentation within SharePoint.
• Ensure project records are organized, accurate, and accessible.
• Enter estimates and billings into Oracle.
• Process receiving against subcontractor purchase orders.
• Ensure production and quantity information is entered accurately into HCSS.
• Reconcile Truck Scale quantities with HCSS records.
• Investigate and resolve discrepancies between systems.
• Provide backup support for Aggregate Scale operations at Staunton, Flatrock, and Broadway locations.
• Assist with administrative tasks related to materials production and sales operations.
• Support project managers, estimators, and operations personnel as needed.

Skills

Excel

Outlook

SharePoint

Time management

Communication

Multi-project management

Education

Associate degree in Business Administration

Tools

Oracle ERP

HCSS

Truck Scale

Construction management software

Job description

Rogers Group, Inc., headquartered in Nashville, is a privately held aggregates and asphalt highway construction company operating in 13 states with over 3,500 employees. RGI, established in 1908, has the distinction of being recognized as the largest privately held aggregate producer in the United States.

Rogers Group is currently seeking a Contracts Administrator in the Staunton, VA area. This position will report directly to the Division Controller. The successful candidate for this role will provide administrative and operational support for the area.

• Pay starting at $24/hr.

Job Responsibilities:

• Distribute, receive, and maintain subcontractor documentation including contracts, insurance certificates, and bonds.
• Set up subcontractor purchase orders (P.O.s).
• Create and maintain project quotes within Truck Scale systems.
• Assign work order job numbers for projects and service work.
• Request and establish major construction job numbers.
• Create and maintain project folders and documentation within SharePoint.
• Ensure project records are organized, accurate, and accessible.
• Enter estimates and billings into Oracle.
• Process receiving against subcontractor purchase orders.
• Ensure production and quantity information is entered accurately into HCSS.
• Reconcile Truck Scale quantities with HCSS records.
• Investigate and resolve discrepancies between systems.
• Provide backup support for Aggregate Scale operations at Staunton, Flatrock, and Broadway locations.
• Assist with administrative tasks related to materials production and sales operations.
• Support project managers, estimators, and operations personnel as needed.

Qualifications:

• Associate degree in Business Administration, Construction Management, Accounting, or related field preferred.
• Equivalent combination of education and experience may be considered.
• 2+ years of administrative experience in construction, contracting, project administration, accounting, or related field preferred.
• Experience with subcontract administration, purchase orders, billing, and project documentation preferred.
• Proficiency with Microsoft Office Suite, particularly Excel, Outlook, and SharePoint.
• Experience with ERP/accounting systems such as Oracle preferred.
• Experience with HCSS, Truck Scale, or construction management software preferred.
• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong verbal and written communication skills.
• Ability to work effectively with project managers, accounting personnel, subcontractors, and operations staff.

Rogers Group provides extensive benefits, strong compensation, and a safe, drug-free working environment.

As a Rogers Group employee, you will have access to our competitive company perks, including:

• Medical, Dental, Vision Insurance plus Health Savings Account with annual company contribution .
• Company provided Group Life and Accidental Death & Dismemberment insurance.
• Retirement 401 (k) with company contribution and match at one year of service.
• Company provided Short- and Long-Term Disability.
• Paid Holiday ’s including Christmas shutdown between Christmas and New Years Day.
• Paid vacation available after 180-day probationary period and accrued based on years of service.
• Annual performance-based merit increases.

RGI EEO Statement

It is the policy of Rogers Group, Inc. to recruit, hire, and promote individuals based on demonstrated merit and qualifications. We are committed to providing a work environment that is free from discrimination, harassment, and retaliation as protected by applicable federal, state, or local laws.

Rogers Group, Inc., headquartered in Nashville, is a privately held aggregates and asphalt highway construction company operating in 13 states with over 3,500 employees. Established in 1908, RGI is the largest privately held aggregate producer in the United States.

RGI EEO Statement

It is the policy of Rogers Group, Inc. to recruit, hire, and promote individuals based on demonstrated merit and qualifications. We are committed to providing a work environment that is free from discrimination, harassment, and retaliation as protected by applicable federal, state, or local laws.

• Locations 2343 Highland Farm Road NW, Roanoke, VA, 24017, US