Contracts Administrator

Nesco Resource; Irvine (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

401K plan

Employee Assistance Program (EAP)

Job summary

Nesco Resource is seeking a Contracts Administrator based in Irvine, California. The role involves managing contracts of moderate scope and complexity, focusing on compliance, performance, and customer relations. The ideal candidate should have a bachelor's degree in Business Administration, at least 2 years of experience in contract administration, and familiarity with industry regulations. Strong analytical and communication skills are essential. Benefits include a comprehensive package with medical, dental, and 401k options.

Qualifications

• Must have 2 years of experience in contract administration or related fields.
• Understanding of federal, state, and aerospace industry regulations.
• Ability to negotiate pricing and contract terms effectively.

Responsibilities

• Administer contracts by analyzing performance requirements and customer purchase orders.
• Develop compliant proposal packages in response to customer requirements.
• Negotiate pricing, terms and conditions, and delivery schedules.

Skills

Contract administration principles

Industry regulations and policies

Export control and compliance requirements

Analytical and problem-solving skills

Effective communication

Detail-oriented and organizational skills

Education

Bachelor's degree in Business Administration or related field

NCMA or IACCM certification

Tools

Standard business software applications

ERP systems

Job description

Contracts Administrator

Position Summary

The Contracts Administrator is responsible for managing contracts of moderate scope and complexity to ensure compliance, performance, and fulfillment of contractual obligations. This role supports the full contract lifecycle including proposal development, negotiation, order management, and contract execution, while serving as a key liaison between internal teams and customers.

Key Responsibilities

Contract Administration & Compliance

• Administer contracts by analyzing:
  • Performance requirements
  • Customer purchase orders
  • Delivery schedules, pricing, and terms
• Ensure compliance with contractual terms, company policies, and regulatory requirements
• Monitor contract performance and identify need for amendments or extensions
• Determine when customer-directed changes fall outside contract scope

Proposal Development & Bidding

• Develop compliant proposal packages in response to customer requirements
• Evaluate:
  • Performance requirements
  • Delivery schedules
  • Cost estimates (materials, labor, equipment)
• Lead and coordinate RFP/RFQ responses across cross-functional teams
• Prepare and submit proposals in alignment with company procedures

Negotiation & Customer Management

• Negotiate pricing, terms and conditions, and delivery schedules
• Ensure agreements align with company and legal guidelines
• Serve as primary point of contact for customers on assigned contracts
• Participate in customer meetings and presentations

Order Management & S&OP Support

• Manage order-related activities including:
  • Order entry
  • Schedule changes
  • Portal management
• Support creation of Demand Plans as part of Sales & Operations Planning (S&OP)
• Review and analyze purchase orders and contract terms
• Communicate with customers regarding order and contract status

Issue Resolution & Performance Monitoring

• Investigate and resolve claims, disputes, or complaints
• Collaborate with internal teams on:
  • Technical issues
  • Quality concerns
  • Data requirements
• Monitor financial performance of contracts

Compliance & Process Improvement

• Support export compliance requirements and related actions
• Ensure adherence to federal, state, and aerospace industry regulations
• Apply lean principles to improve processes and standard work

Professional Development

• Maintain current knowledge of contract management practices
• Participate in professional organizations such as:
  • National Contract Management Association
  • International Association of Commercial Contract Management

Qualifications

Education

• Bachelor's degree in Business Administration or related field
• Contract management certification preferred:
  • NCMA or IACCM

Experience

• 2 years of experience in:
  • Contract administration
  • Commercial or government contracting
  • Related field

Knowledge & Skills

• Understanding of:
  • Contract administration principles
  • Industry regulations and policies
  • Export control and compliance requirements
• Ability to:
  • Interpret moderately complex contract terms and conditions
  • Analyze policies and recommend process improvements
  • Negotiate pricing and contract terms effectively
  • Manage multiple priorities and meet deadlines

Technical Skills

• Proficient in:
  • Standard business software applications
  • ERP and customer systems

Core Competencies

• Strong analytical and problem-solving skills
• Effective communication and presentation abilities
• Customer-facing professionalism
• Ability to collaborate across cross-functional teams
• Detail-oriented with strong organizational skills

Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.

Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.