Contracts Administrator

Ultipro; Hamilton (WA); On-site; USD 83,000 - 110,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Floating holidays

Job summary

Janicki Industries, located in Hamilton, Washington, seeks a Contracts Administrator to review customer contracts, maintain records, and support the Program Business team. The role requires strong communication skills and knowledge of manufacturing processes, accounting, and sales workflows.

The ideal candidate has a Bachelor’s degree and 4+ years of contracts experience in aerospace or related fields, with familiarity in FAR/DFARS and ISO/AS quality contexts.

Qualifications

• Bachelor’s degree or equivalent industry experience required.
• 4+ years in contracts administration, proposal/compliance, or business management in manufacturing/aerospace.
• Knowledge of FAR/DFARS requirements and multiple contract types.
• Ability to communicate with internal/external customers and manage confidential data.

Responsibilities

• Interface with customers for contractual issues and contract execution.
• Monitor contractual obligations and program status.
• Prepare and negotiate contracts in line with company policies and legal requirements.
• Review terms to mitigate risk in financials, delivery, IP, and termination provisions.
• Ensure timely delivery of contractual deliverables and invoicing.

Skills

Communication skills

English proficiency

Organization

Problem solving

Education

Bachelor’s degree or equivalent

Tools

SAP

ECTR

Excel

PowerPoint

Word

SQL reporting

Job description

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page.

Contracts Administrator

• Posted on July 15, 2026
• Showing 1 location
• Hamilton, WA 98255, USA
• On-site
• Travel Required : No
• Pay or shift range: $83,000 USD to $110,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
• Professional
• Full-Time
• Requisition #: CONTR002171

Description

At Janicki Industries, we turn complex ideas into real-world solutions through advanced engineering and manufacturing. Our teams design and build innovative structures, tooling, and systems that support industries including aerospace, space, defense, marine, and architecture.

Across every role, from engineers and technicians to operations and support teams, our people help solve challenging problems, push the limits of design and manufacturing, and create solutions that make a lasting impact.

We are seeking to hire a Contracts Administrator to join our growing team.This position is located on-site in Hamilton, Washington State.POSITION DESCRIPTION

The Contracts Administrator is responsible for reviewing customer contracts, maintaining accurate records and customer data, and supporting daily activities within the Program Business team. This role requires strong communication skills and a solid working knowledge of Janicki Industries manufacturing processes, standard products, accounting procedures, and sales workflows.

The ideal candidate thrives in a fast-paced, dynamic environment, can effectively manage shifting priorities, and consistently maintain confidentiality when handling both internal and external customer information.

The following essential job functions are performed as a Contracts Administrator:

• Act as the primary interface with the customer for contractual issues; perform contract execution activities, ensure proposal compliance, maintain document control, and coordinate with customers.
• Monitor contract and associated program to ensure that contractual obligations are communicated and understood.
• Participate in contract proposal preparation, contract negotiations, contract administration, and customer contract activities to manage assigned contracts in accordance with company policies, legal requirements, and customer specifications.
• Review terms and conditions to address provisions and risks of financial terms, acceptance criteria, delivery requirements, warranty, intellectual property, termination provisions, indemnification and all other potential risk areas and recommend risk mitigation strategies.
• Review incoming RFQs to identify submission requirements and highlight compliance obligations.
• Prepare and manage written communications with internal and external customers for assigned contractual matters.
• Ensure timely delivery of all contractual deliverables and submission of invoices.
• Understands Janicki Industries business systems, procedures, and processes, ensuring seamless integration
• Self-motivated and detail-oriented, with strong organizational, written, and verbal communication skills
• Proficient in Microsoft Word, PowerPoint, Excel, SAP, and ECTR
• Thrives under pressure while meeting multiple deadlines efficiently
• Must have excellent communication skills, both verbal and written in the English language
• Being at work on time and maintaining good attendance is a condition of employment and is an essential function of the job
• Perform other duties as assigned

EDUCATION/EXPERIENCE

• Bachelor’s degree or equivalent industry experience is required
• 4+ years of experience in contracts administration, proposal/compliance, or business management within a manufacturing, engineering, or aerospace environment
• Knowledge of multiple contract types including Firmed Fixed Price (FFP), Time & Materials, Cost Plus Fixed Fee or Cost-Plus Award Fee
• Experience with FAR/DFARS requirements
• Active DOD Secret clearance preferred
• Experience in the aerospace industry
• Exposure to quality management standards (e.g., ISO 9001, AS9100) as they relate to document control and records
• Experience redlining and coordinating approvals with Legal/Management
• Prior ownership of proposal compliance checklists and submission portals
• Experience building dashboards/trackers in Excel, Power BI, or other tracking tools for deadlines and deliverables
• Advanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business tools
• Exceptional verbal and written communication skills in English, with experience presenting to executives, managing customer relations, and negotiating contracts

This position will require the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreement to enter a Continuous Evaluation program.

Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3).

Detailed Wage Information

Wage range for this role is between $83,000 - $110,000 plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts, off-site work, and access pay. The range provided is Janicki's estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilities

• Medical, Dental, and Vision insurance with employer contribution
• Disability insurance as well as Life/AD&D insurance
• HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
• 401k with employer matching
• Paid time off and paid holidays (including two floating holidays)
• Several shift options
• Premium pay for off-shifts
• Premium pay for security clearance if applicable

Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status. Janicki is proud to be a military friendly employer.

Applicants or employees wishing to view a copy of Janicki Industries' Affimative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process should notify the Human Resources Department at [phone].

As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki's work on aerospace products and the high volume of safety sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a preemployment drug test prior to starting employment.

Travel Required

No .

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.