Contracts Administrator

ITC Federal; Fairfax (VA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k)

Tuition reimbursement

Flexible Spending Account

11 paid federal holidays

3 weeks PTO

Job summary

ITC Federal, LLC is seeking a detail-oriented Contracts Administrator to support drafting, review, negotiation, and administration of contracts within ITC Federal. The role ensures compliance with FAR/DFARS and alignment with organizational objectives while tracking performance and maintaining records.

Responsibilities include negotiating NDAs, supporting proposal activities, reviewing contracts, and coordinating contract setup in Costpoint.

Qualifications

• 3+ years of government contracts management/administration experience with a bachelor’s degree, or 5+ years of government contracts management/administration experience without a degree.
• Must have excellent communication skills.
• Proficiency in Microsoft Office tools.
• Working knowledge of FAR/DFARS and general government contracting standards.
• Ability to adapt to changing work assignments and shifting priorities.
• Must have strong time management skills and be able to coordinate and prioritize multiple projects/tasks.

Responsibilities

• Negotiate teaming and non-disclosure agreements with prime contractors and subcontractors.
• Review terms/conditions, representations/certifications, and monitor compliance reviews.
• Support the negotiation of contracts, subcontracts, and other agreements with prime contractors and vendors.
• Support ad hoc projects, data tracking and due diligence requests.
• Coordinate with operations and finance to implement contract setup in Costpoint.

Skills

Communication

Microsoft Office

Multitasking

FAR/DFARS knowledge

Education

Bachelor's degree in a relevant field

Tools

Deltek Costpoint

Job description

Overview

JOB TITLE: Contracts Administrator LOCATION: Fully remotePOSITION TIMING: ASAP; hiring immediately BENEFITS: Health, Dental and Vision, 401(k), Tuition Reimbursement, Flexible Spending Account (FSA), 11 Paid Federal Holidays, 3 weeks' Paid Time Off

ITC Federal, LLC (ITC) connects technology advancements in automation and AI, customer experience, and financial services to solve government mission challenges, enabling smoother operational efficiency and bolstering national security. We leverage the latest technology innovations and proven approaches to better serve the mission and support the DHS, DOJ, and DoW workforce, customers, and programs, regardless of scale or complexity. ITC is located in Fairfax, VA and offers outstanding compensation and benefits plan and a challenging and rewarding professional work environment.

JOB OVERVIEW:

ITC Federal is seeking a detail-oriented Contracts Administrator who will support the drafting, review, negotiation, and administration of contracts within ITC Federal. This role helps ensure that contracts align with legal requirements and organizational objectives while identifying potential risks, monitoring contract performance, maintaining records, and collaborating with various departments to facilitate successful and compliant business relationships.

Responsibilities

RESPONSIBILITIES:

• Negotiate teaming and non-disclosure agreements with prime contractors and subcontractors.
• Provide proposal support to include the review of terms/conditions, completion of representations/certifications, and performance of compliance reviews.
• Support the negotiation of contracts, subcontracts, and other agreements with prime contractors, vendors, and subcontractors under the guidance of senior contracts staff.
• Support ad hoc projects, data tracking, reporting, and other due diligence requests.
• Issue subcontract request for proposals in support of proposal efforts.
• Support proposal preparation, submissions, response to Requests for Proposals/Quotes
• Review contract awards and modifications for accuracy.
• Draft and issue subcontract modifications reflective of prime contract requirements and in accordance with operations’ requests.
• Identify and recommend opportunities to streamline contracts processes.
• Coordinate with operations and finance to implement contract set up in Costpoint accounting system.
• Confirm and track insurance needs and request insurance certificates.
• Maintain and track internal contractual reporting deadlines.
• Redline corporate documents and contracts, escalating non-standard terms to senior contracts staff as needed.
• Participate in and contribute to process improvement activities.
• Apply working knowledge of government contracting principles to day-to-day contracting matters.
• Maintain centralized filing of all contractual documents.
• Manage contracts actions as they are routed through internal departments for approval.
• Input contract information into the contracts repository in a timely manner.

Qualifications

REQUIRED:

• 3+ years of government contracts management/administration experience with a bachelor’s degree, or 5+ years of government contracts management/administration experience without a degree.
• Must have excellent communication skills.
• Proficiency in Microsoft Office tools.
• Working knowledge of FAR/DFARS and general government contracting standards.
• Ability to adapt to changing work assignments and shifting priorities.
• Must have strong time management skills and be able to coordinate and prioritize multiple projects/tasks.

DESIRED:

• Experience with Deltek Costpoint.

WORK ENVIRONMENT AND PHYSICAL DEMANDS: Candidate must be able to function in general office environment.

ITC Federal is an equal opportunity employer and will not discriminate against any application for employment on the basis of age, race, color, gender, national origin, religion, creed, disability, veteran status, marital status, sexual orientation, genetic information, military status, disability, or sex including pregnancy and childbirth or related medical condition or on any other basis prohibited by law.