Contracts Administrator

magniX; Everett (WA); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Premium health insurance for employees

4 weeks paid vacation + shutdown

401(k) with company contribution

Life insurance & disability

Catered lunches

Job summary

magniX is seeking a Contracts Administrator to support the contract lifecycle across buy-side and sell-side agreements. You will coordinate contracting processes with Supply Chain and Commercial teams and prepare agreements for execution in a fast-paced aerospace environment.

The role requires 3+ years in contract administration or related fields, a Bachelor's in business or a related discipline, and comfort working with outside counsel.

Qualifications

• Bachelor's degree in business management or equivalent relevant experience.
• 3+ years of experience in contract administration, paralegal support, procurement support, or a related administrative/compliance function.

Responsibilities

• Support Supply Chain and Commercial teams during contract negotiations with customers, suppliers, and partners.
• Coordinate the flow of redlines and contract documents between business stakeholders and outside counsel.
• Prepare and submit contracts to outside counsel for review ahead of execution on higher-exposure or binding agreements.
• Support both buy-side and sell-side contract activity.
• Execute lower exposure agreements independently, such as standard NDAs using existing framework.
• Track contract expirations, renewals, and key milestones across buy-side and sell-side agreements.
• Maintain organized, audit-ready contract files and records.
• Flag upcoming expirations and renewals to relevant owners with lead time.
• Log and track contract status, approvals, and outstanding action items.
• Escalate contractual issues or ambiguities to counsel or management as appropriate.
• Work with Supply Chain, Program Management, and Finance to keep contract status visible and current.

Skills

Negotiation

Contracting support

Document coordination

Contract administration

Process coordination

Cross-functional collaboration

Education

Bachelor's degree in business management

Tools

Contract lifecycle management tools

Job description

About magniX

About magniX: Based in the beautiful Pacific Northwest, magniX is a pioneer in electric propulsion and battery technology for the aerospace industry. We’re working to revolutionize how the world connects by transforming the way aircraft are powered. magniX has been at the leading edge of electric propulsion innovation for over 20 years, and has successfully demonstrated our technology in flight. We are now on the path to take our proven technology and innovative products to market. Join us to be part of a passionate team that is ushering in a new era of aviation.

About the role

The Contracts Administrator supports magniX's contract lifecycle across both buy-side and sell-side agreements. This role works directly with Supply Chain and Commercial teams to coordinate the contracting process and prepare agreements for execution. The Contracts Administrator will also independently execute standard procedural agreements, such as NDAs, and maintain organized, audit-ready contract records as well as manage all contract lifecycles.

Primary Responsibilities

• Negotiation & Contracting Support
  • Support Supply Chain and Commercial teams during contract negotiations with customers, suppliers, and partners
  • Coordinate the flow of redlines and contract documents between business stakeholders and outside counsel
  • Prepare and submit contracts to outside counsel for review ahead of execution on higher-exposure or binding agreements
  • Support both buy-side (supplier/vendor) and sell-side (customer) contract activity
• Independent Execution of Low-Exposure Agreements
  • Execute lower exposure agreements independently, such as standard NDAs using existing contractual framework and guidance.
  • Identify when an agreement falls outside set parameters and escalate to leadership and counsel when necessary.
• Contract Administration
  • Track contract expirations, renewal dates, and key milestones across buy-side and sell-side agreements
  • Maintain accurate, organized, and audit-ready contract files and records
  • Flag upcoming expirations and renewals to relevant business owners with sufficient lead time
  • Support internal audit and compliance requests related to contract documentation
• Process Coordination
  • Serve as the internal point of contact between business stakeholders and outside counsel on contract matters
  • Log and track contract status, approvals, and outstanding action items
  • Escalate contractual issues or ambiguities to counsel or management as appropriate
• Cross-Functional Support
  • Work closely with Supply Chain, Program Management, and Finance to keep contract status visible and current
  • Support Supply Chain in tracking supplier agreement compliance and documentation

Required Qualifications

• Bachelor's degree in business management or equivalent relevant experience
• 3+ years of experience in contract administration, paralegal support, procurement support, or a related administrative/compliance function

Preferred Qualifications

• Experience in aerospace, defense, or manufacturing environments
• Familiarity with contract lifecycle management tools or systems
• Experience supporting both supplier-side and customer-side agreements
• Strong organizational skills and attention to detail; comfort working with outside counsel

Location: Applicants must be willing and able to commute to magniX's location in Everett, Washington.

Compensation & Benefits

• 100% company-paid premiums for medical, dental, and vision insurance (for employees & dependents).
• 4 weeks paid vacation + 1-week annual end-of-year shutdown, sick time, and 11 paid holidays.
• 401K retirement plan with industry leading 9.5% company contribution.
• Company paid Life insurance, AD&D, Short-Term and Long-Term disability insurance
• Catered lunches and quarterly company fun-day events!

Salary Range: $80k-$115k

E-Verify: magniX utilizes E-Verify for employment eligibility verification

Pre-employment Screenings: Employment with magniX is contingent upon satisfactory completion of pre-employment requirements including a background screen.

Export Control Compliance: This position may require access to export-controlled data. To meet export control compliance requirements, candidates must be a “U.S. Person” (U.S. citizens, lawful permanent residents, refugees, or asylees), or an appropriate export authorization by the U.S. Government may be required prior to such access. Employment, and the continuity of employment of non-U.S. persons, is contingent upon the company’s ability to secure and maintain the necessary export control authorization.

Diversity and Inclusion: magniX is an equal opportunity employer. We value and embrace diversity. We do not discriminate on the basis of race, color, national origin, religion, gender, gender identity or expression, sexual orientation, marital status, age, or disability status.