Contracts Administrator

The ProLift Rigging Company; Downers Grove (IL); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Bonus program

401(k)

Medical coverage

Dental coverage

Vision coverage

Vacation & Holidays

Disability Insurance

Life Insurance

Job summary

ProLift Rigging is seeking a Contracts Administrator to review, negotiate, and administer a variety of commercial contracts while ensuring compliance with company policies and risk management standards.

This role partners with Sales, Operations, and Leadership to identify contractual risks, support negotiations, and ensure customers, subcontractors, and suppliers are properly contractually covered through the lifecycle from request through execution.

Qualifications

• Minimum of 2 years of experience in contract administration or related field.
• Experience reviewing and negotiating commercial agreements preferred.

Responsibilities

• Review, analyze, draft, and negotiate customer, subcontractor, and vendor agreements.
• Maintain accurate contract records in the CLM system.
• Coordinate negotiations with internal stakeholders and business partners.
• Ensure contracts comply with policies and risk management standards.
• Track contract status, renewal dates, and key obligations.
• Assist with contract templates, playbooks, and clause libraries.

Skills

Contract risk assessment

Analytical thinking

Negotiation skills

Written & verbal communication

Attention to detail

Cross-functional collaboration

Tools

Microsoft Office

CLM systems (Agiloft, Ironclad, DocuSign CLM)

Job description

ProLift Rigging is a privately owned, purpose-driven industrial construction company that has a unique, opportunistic, and growth-oriented culture.

OUR MISSION

To be the best full-service lifting, rigging, and relocation solutions company, enabling total project success for teams that construct, move, or maintain mission‑critical plant, machines, and equipment.

Best is:

• Loyal and growing customers that consider us the best.
• Aligned, engaged, value-driven, and effective team members doing whatever it takes to achieve our mission.
• Esteemed by the participants in our industry.
• High return on capital.

OUR CORE VALUES

• Safety - Evaluate risk, plan to mitigate it to protect customers, our team, the public, and property.
• Focus - Focus on the potential of our customers and fellow teammates, working for their success as if our success is on the line.
• Ingenuity - Think about, discuss, and implement ideas that make us better.
• Superintend - take seriously the opportunity to wisely invest time, talent, and capital for the benefit of others.
• Respect - Soberly respect others and the work we do. Both matters.
• Diligence - Remember that any meaningful goal is achieved through dogged persistence and staying engaged.
• Teamwork - We are a team that needs each members' contribution to achieve our mission.

JOB SUMMARY

The Contracts Administrator is responsible for reviewing, negotiating, and administering a variety of commercial contracts while ensuring compliance with company policies, legal requirements, and risk management standards. This position serves as a key business partner to Sales, Operations, and Leadership by identifying contractual risks, facilitating negotiations, and supporting the successful execution of customer, subcontractor and supplier agreements.

The Contracts Administrator manages the contract lifecycle from request through execution and administration, ensuring contracts accurately reflect business terms and protect the company's interests.

PRIMARY RESPONSIBILITIES:

• Support the Contracts Manager in reviewing, analyzing, drafting, and negotiating customer, subcontractor and vendor agreements.
• Complete customer prequalification and vendor set-ups, vendor credit applications and similar compliance documentation.
• Prepare contract redlines and coordinate negotiations with customers, suppliers, and business partners.
• Ensure contracts comply with company policies, risk management standards, and approved contracting guidelines.
• Escalate non-standard terms, significant risks, and legal concerns to the Contracts Manager and legal counsel, as appropriate.
• Maintain accurate contract records within the Contract Lifecycle Management (CLM) system.
• Track contract status, approvals, execution requirements, renewal dates, amendments, and key contractual obligations.
• Evaluate contractual provisions including:
• Indemnification
• Limitation of Liability
• Insurance Requirements
• Payment Terms
• Retainage
• Warranties
• Confidentiality
• Termination Rights
• Review insurance requirements and coordinate with internal stakeholders to ensure compliance with company insurance programs.
• Assist in the development and maintenance of contract templates, playbooks, clause libraries, and guidelines.
• Support internal compliance initiatives and contract audits as needed.
• Serve as a contract liaison between Contracts and Sales, Operations, Accounting, and Executive Leadership teams.
• Provide guidance regarding contract requirements, risk allocation, insurance obligations, and compliance matters.
• Identify opportunities to improve contract processes, workflows, reporting, and efficiencies.
• Participate in training initiatives to increase contract awareness and risk management best practices across the organization

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong understanding of commercial contracting principles and risk allocation.
• Working knowledge of:
• Indemnity provisions
• Insurance requirements
• Limitation of liability clauses
• Payment and retainage provisions
• Warranty obligations
• Change order processes
• Confidentiality agreements
• Commercial dispute resolution provisions
• Ability to identify contractual risks and recommend practical business solutions.
• Strong analytical, negotiation, and problem-solving skills.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and organizational abilities.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to handle confidential and commercially sensitive information with discretion.
• Strong interpersonal skills and ability to build effective working relationships across departments.
• Ability to work independently while contributing as part of a collaborative team.
• Proficiency in Microsoft Office Suite and Contract Lifecycle Management (CLM) systems such as Agiloft, Ironclad, DocuSign CLM, or similar platforms.

PROLIFT RIGGING OFFERS:

• Bonus program that pays for performance
• 401(k)
• Medical, Dental, and Vision coverage
• Vacation and Holiday Pay
• Disability Insurance
• Life Insurance
• Other additional personal and professional benefits are available.

Required Qualifications:

• Minimum of 2 years of experience in contract administration, contract management, legal operations, procurement, project administration, or a related field.
• Experience reviewing and negotiating commercial agreements preferred.