Contracts Administrator

Penumbra, Inc.; Alameda (CA); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid parental leave

11 paid company holidays

Vacation accrual

Job summary

Penumbra, Inc. in Alameda, CA is seeking a Contacts Administrator to support our legal team, collaborating with attorneys, paralegals, and business partners.

You will manage contract drafting, review, and tracking using Agiloft and SharePoint, maintain contract data in Excel, and help ensure compliance with our Quality Management System and privacy standards. This on-site role requires a hands-on, detail-oriented professional.

Qualifications

• Bachelor's degree with 2+ years of experience or equivalent.
• Experience drafting and reviewing varied contracts such as sales, NDAs, vendor and consulting agreements.
• Proficiency using Agiloft and SharePoint for drafting and tracking documents.
• Strong data management skills in Excel and ability to generate reports.
• Ability to coordinate with internal departments and provide guidance as needed.
• Familiarity with quality systems and privacy/compliance concepts.

Responsibilities

• Read, analyze, interpret, and draft a wide variety of contracts.
• Use Agiloft and SharePoint to draft, store, and manage contracts and related data.
• Maintain the legal department's to-do list and generate reports in Excel and Agiloft.
• Coordinate with internal departments and provide guidance across teams.
• Develop exhibits and transmittal letters using Excel and other tools.
• Support administrative tasks for the legal department and handle special projects.

Skills

Analytical thinking

Excellent communication

Client management

MS Excel proficiency

Organizational skills

Attention to detail

Problem solving

Education

Bachelor's degree in Business Administration or related field

Tools

Agiloft Contract Lifecycle Management

SharePoint

Job description

General Summary

As part of Penumbra's legal team, the Contacts Administrator will support a growing and dynamic company that develops ground-breaking technology to further its mission of saving patients' lives. You will work closely with attorneys, paralegals, and support staff as part of this closely-knit team while supporting external departments essential to the Company's operations.

Specific Duties and Responsibilities

• Utilize your keen analytical skills to develop creative solutions to problems
• Read, analyze, interpret, and draft a wide variety of contracts, including sales contracts, non-disclosure agreements, vendor agreements, consignment agreements, and consulting agreements
• Use Contract Lifecycle Management (Agiloft) and SharePoint in drafting and preparing all legal documents
• Maintain the legal department's "To Do List" on Microsoft Excel and Agiloft
• Coordinate with internal business departments and provide guidance based on the needs of all interested parties and other matters
• Maintain Agiloft and SharePoint including, but not limited to, managing drafts, and uploading executed legal contracts with pertinent contract data points, generating reports, and responding to requests and inquiries for contract-related information
• Use Microsoft Excel to develop comprehensive exhibits for various sales contracts and consignment agreements
• Draft transmittal letters and facilitate the completion of agreements
• Assist with various administrative tasks for the legal department
• Perform special projects as requested
• Adhere to the Company's Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures.
• Understands relevant security, privacy and compliance principles and adheres to the regulations, standards, and procedures that are applicable to the Company.
• Ensure other members of the department follow the QMS, regulations, standards, and procedures.
• Perform other work-related duties as assigned.

* Indicates an essential function of the role

Required Qualifications:

Minimum education and experience:

• Bachelor's degree in Business Administration or related field with 2+ years of experience, or equivalent combination of education and experience

Preferred Qualifications:

• Excellent communication skills and strong client management skills
• Ability to process a high volume of work and meet deadlines in a fast-paced environment
• Experience working with contract templates and the ability to review and revise basic contract provisions
• Strong organizational skills, careful attention to detail, and creative problem-solving skills
• Outstanding interpersonal skills with a "can-do" attitude
• Proactive, strategic, and thoughtful problem-solving ability
• High level of proficiency with Microsoft Excel, Word, PowerPoint, and Outlook
• Experience working in-house at a medical device or pharmaceutical company, or other company in a highly regulated industry, is preferred

Working Conditions:

• General office environment
• Willingness and ability to work on site. May have business travel from 0% - 10%
• Potential exposure to blood-borne pathogens
• Requires some lifting and moving of up to 10 pounds
• Must be able to move between buildings and floors.
• Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
• Must be able to read, prepare emails, and produce documents and spreadsheets.
• Must be able to move within the office and access file cabinets or supplies, as needed.
• Must be able to communicate and exchange accurate information with employees at all levels on a daily basis.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Base Pay Range Per Hour:

$31.00 - $38.00

Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.

What We Offer

• A collaborative teamwork environment where learning is constant, and performance is rewarded.
• The opportunity to be part of the team that is revolutionizing the treatment of some of the world's most devastating diseases.
• A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).

Penumbra, Inc., headquartered in Alameda, California, is a global healthcare company focused on innovative therapies. Penumbra designs, develops, manufactures, and markets novel products and has a broad portfolio that addresses challenging medical conditions in markets with significant unmet need. Penumbra sells its products to hospitals and healthcare providers primarily through its direct sales organization in the United States, most of Europe, Canada, and Australia, and through distributors in select international markets. The Penumbra logo is a trademark of Penumbra, Inc.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local laws.

If you reside in the State of California, please also refer to Penumbra's Privacy Notice for California Residents.

For additional information on Penumbra's commitment to being an equal opportunity employer, please see Penumbra's AAP Policy Statement.