Contracts Admin & Grants Coordinator – Hybrid

STI; Nashville (TN); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

STI is seeking a Contracts Administrative Assistant in Nashville, TN with a hybrid work arrangement. The role supports the SNP program within the Tennessee Department of Health, assisting with contracts, budgets, reporting, and events.

The position requires an Associate’s degree and at least one year of administrative experience, with strong MS Office and SharePoint skills. It is a 12+ month assignment with in-person requirements on first day for onboarding.

Qualifications

• Associate’s degree and experience equivalent to one year of increasingly responsible full-time administrative experience.
• Qualifying full-time experience can substitute for education.

Responsibilities

• Provide administrative support including reports, forms, purchase orders, travel authorizations, and expense requests.
• Submit and complete printing requests.
• Prepare contract documents including scope of services and budgets.
• Assist contract agencies with budget development.
• Process invoices to ensure timely vendor payment and maintain Excel invoice spreadsheets.
• Provide general office support including typing and word processing.
• Support scheduling, planning, and development; order supplies, process travel claims and invoices.
• Assist in planning trainings and events; develop PH-3969 materials and coordinate trainers and spaces.
• Maintain and update SharePoint, H: Drive, and other databases.
• Ensure compliance with state and federal policies and regulations.
• Monitor sub-recipients grant budgets and expenditures; assist with budget revisions.

Skills

Communication

Detail-oriented

Independent work

Office software

Education

Associate’s degree

Tools

Word

Excel

PowerPoint

SharePoint

Outlook

Job description

STI is seeking a Contracts Administrative Assistant in Nashville, TN with a hybrid work arrangement. The role supports the SNP program within the Tennessee Department of Health, assisting with contracts, budgets, reporting, and events.

The position requires an Associate’s degree and at least one year of administrative experience, with strong MS Office and SharePoint skills. It is a 12+ month assignment with in-person requirements on first day for onboarding.