Contractor Workforce Coordinator

Delta Electronics (Americas) Ltd.; Eastvale (CA); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Health coverage

Wellness resources

Retirement savings plan

Paid time off

Job summary

Delta Electronics Americas Ltd. seeks an experienced Contractor Workforce Coordinator to oversee a growing contingent workforce and partner with ASPs to ensure staffing alignment. You will maintain records, forecast needs, and manage attendance, training, and compliance across multiple groups.

You will serve as the central point of contact for contractor administration, develop dashboards, and collaborate with Operations, Safety, and Project Management to meet workforce demands.

Qualifications

• 0 to 3 years of experience coordinating or managing contractors, contingent workers, staffing programs, or an outsourced workforce.
• Experience working directly with staffing agencies, ASPs, vendors, or contractor service providers.
• Strong organizational skills and the ability to manage a large volume of employee/contractor information.
• Experience tracking attendance, training, certifications, schedules, or other workforce-related data.
• Strong communication and relationship-management skills.
• Ability to coordinate multiple priorities and work with several internal departments and external partners.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Excel and other workforce management or HR systems.
• Ability to analyze workforce data and communicate trends, gaps, and upcoming staffing needs.
• Experience working in a fast-paced operational environment is preferred.

Responsibilities

• Manage the day-to-day administration and coordination of the company's contractor workforce.
• Maintain accurate contractor records, including attendance, training, certifications, assignments, and other required documentation.
• Coordinate with ASP/staffing companies regarding contractor needs, availability, schedules, and workforce requirements.
• Communicate forecasted contractor usage and upcoming workforce requirements to ASP partners.
• Coordinate contractor start dates, assignments, schedules, transfers, extensions, and end dates.
• Monitor contractor attendance and work with ASP partners and internal teams to address attendance issues.
• Track required training and ensure contractors remain current on all applicable training and certifications.
• Maintain accurate workforce reports and provide regular updates on contractor headcount, attendance, training status, and upcoming needs.
• Work closely with Operations, Project Management, Safety, Training, and other internal stakeholders to ensure contractor requirements are met.
• Help forecast future contractor requirements based on business needs and operational schedules.
• Coordinate with ASPs to ensure adequate staffing levels are available to meet forecasted demand.
• Identify gaps, discrepancies, or compliance issues related to the contractor workforce and work with the appropriate parties to resolve them.
• Establish and maintain consistent processes for onboarding, tracking, scheduling, and offboarding contractors.
• Serve as the primary internal resource for questions and issues related to contractor workforce administration.
• Develop and maintain dashboards, spreadsheets, reports, or other tools necessary to effectively manage the contractor population.
• Ensure contractor information is maintained accurately and in accordance with company policies and applicable requirements.

Skills

Contractor coordination

Staffing coordination

Data management

Microsoft Excel

HR systems

Communication

Relationship management

Multitasking

Tools

Microsoft Excel

Job description

Who We Are

Delta, founded in 1971, is a global provider of power and thermal management solutions. Its mission statement, "To provide innovative, clean and energy-efficient solutions for a better tomorrow," focuses on addressing key environmental issues such as global climate change. As an energy-saving solutions provider with core competencies in power electronics and automation, Delta's business categories include Power Electronics, Mobility, Automation, and Infrastructure.

Key Responsibilities

We are seeking an experienced Contractor Workforce Coordinatorto oversee and coordinate our growing contingent contractor workforce. As our contractor population expands by approximately 50–100 employees, this role will be responsible for maintaining accurate workforce records, coordinating with our Approved Service Providers (ASPs), and ensuring contractors are properly scheduled, trained, and accounted for.

The ideal candidate will have experience managing contractor or contingent workforces, working with staffing/ASP companies, and coordinating workforce requirements across multiple groups. This person will serve as the central point of contact for contractor administration and workforce coordination.

Key Responsibilities

• Manage the day-to-day administration and coordination of the company's contractor workforce.
• Maintain accurate contractor records, including attendance, training, certifications, assignments, and other required documentation.
• Coordinate with ASP/staffing companies regarding contractor needs, availability, schedules, and workforce requirements.
• Communicate forecasted contractor usage and upcoming workforce requirements to ASP partners.
• Coordinate contractor start dates, assignments, schedules, transfers, extensions, and end dates.
• Monitor contractor attendance and work with ASP partners and internal teams to address attendance issues.
• Track required training and ensure contractors remain current on all applicable training and certifications.
• Maintain accurate workforce reports and provide regular updates on contractor headcount, attendance, training status, and upcoming needs.
• Work closely with Operations, Project Management, Safety, Training, and other internal stakeholders to ensure contractor requirements are met.
• Help forecast future contractor requirements based on business needs and operational schedules.
• Coordinate with ASPs to ensure adequate staffing levels are available to meet forecasted demand.
• Identify gaps, discrepancies, or compliance issues related to the contractor workforce and work with the appropriate parties to resolve them.
• Establish and maintain consistent processes for onboarding, tracking, scheduling, and offboarding contractors.
• Serve as the primary internal resource for questions and issues related to contractor workforce administration.
• Develop and maintain dashboards, spreadsheets, reports, or other tools necessary to effectively manage the contractor population.
• Ensure contractor information is maintained accurately and in accordance with company policies and applicable requirements.

Minimum Qualifications

• 0 + to 3 years of experience coordinating or managing contractors, contingent workers, staffing programs, or an outsourced workforce.
• Experience working directly with staffing agencies, ASPs, vendors, or contractor service providers.
• Strong organizational skills and the ability to manage a large volume of employee/contractor information.
• Experience tracking attendance, training, certifications, schedules, or other workforce-related data.
• Strong communication and relationship-management skills.
• Ability to coordinate multiple priorities and work with several internal departments and external partners.
• Strong attention to detail and follow-through.
• Proficiency with Microsoft Excel and other workforce management or HR systems.
• Ability to analyze workforce data and communicate trends, gaps, and upcoming staffing needs.
• Experience working in a fast-paced operational environment is preferred.

Pay Range

USD $27.00 - USD $31.00 /Yr.

Preferred Qualifications

• Bilingual (Mandarin) is preferred.

Benefit at Delta Electronics Americas

Life at Delta

EEO Statement

Delta Electronics Americas is an Equal Opportunity Employer and is committed to compliance with all applicable federal, state, and local laws. Delta Electronics America is committed to fostering a diverse, inclusive, and respectful workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, marital status, national origin, disability, veteran status, or any other protected characteristic.

The base salary range for this full-time position is $29.00-$33.00per hour. Actual pay will depend on factors such as location, skills, experience, market conditions, and business needs. This role may also be eligible for incentive pay, subject to the terms of the applicable plan. Eligible employees receive company-provided benefits in accordance with plan terms and eligibility requirements. Benefits include health coverage, wellness resources, retirement savings plan, paid time off, and other company sponsored programs; parental leave is provided in accordance with applicable law.