Contracting Analyst

City of New York; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A government organization in New York City is seeking a Contracting Analyst to handle contract awards and monitor compliance. The role requires strong skills in Excel and experience in community work or financial analysis. Candidates must have a baccalaureate degree and a passion for public service.

Benefits

Public Service Loan Forgiveness eligibility

Opportunity for state repayment assistance programs

Qualifications

• Two years of experience in community work or six years in related activities.
• Experience with financial data reconciliation preferred.

Responsibilities

• Coordinate with departments to create new awards and modify contracts.
• Monitor status of work assignments to ensure compliance with deadlines.
• Establish budget codes and components for contract awards.

Skills

Intermediate proficiency in Excel

Strong analytical skills

Experience reviewing financial data

Education

Baccalaureate degree from an accredited college

High school graduation or equivalent

Tools

PASSPort

CCMS

Job description

Overview

The New York City Department of Youth and Community Development (DYCD) invests in a network of community-based organizations and programs to alleviate the effects of poverty and to provide opportunities for New Yorkers and communities to flourish.

The Contracting Analyst will be responsible for a variety of tasks that entail heavy spreadsheet analyses using Excel, DYCD’s Comprehensive Contract Management System (CCMS), the City’s Procurement and Sourcing Solutions Portal (PASSPort), as well as other databases and information systems. The Contracting Analyst will assist in the creation of contract awards using PASSPort and CCMS, and will also perform related coordination, reconciliation, monitoring, contract creation and contract modification.

Responsibilities will include complex spreadsheet analyses and require familiarity with New York City’s accounting systems as well as intermediate knowledge of DYCD’s internal technological systems.

Responsibilities

• Coordinate with the Agency Chief Contracting Officer (ACCO), Information Technology (IT) and the Financial Management departments to create new awards / contract solicitations and accurately modify existing contracts (for example, assist with the creation of RFPs, the renewals / modifications of existing contracts, assist with the negotiated acquisitions of existing contracts) via DYCD’s primary contracting systems, PASSPort, CCMS, CM, and ECMS.
• Monitor status of work assignments by checking compliance with deadlines.
• Establish budget codes, funding sources, budget categories and components associated with the contract award process.
• Prepare information on request, by researching appropriate systems to provide requested information.
• Apply creative troubleshooting and problem-solving methods to correct errors and reconcile financial information as needed; perform data entry work and review reports to ensure accuracy and completeness of all data entry work.
• Provide technical assistance to community-based organizational service staff in performance of contracting and budget activities through informational meetings to ensure the CBO’s fiscal team is competent in contracting matters.

COMMUNITY COORDINATOR

Minimum Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community-centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

• Intermediate proficiency in Excel is required (MATCH, VLOOKUP, INDEX, etc.).
• Experience reviewing and reconciling complex financial data from multiple sources will be required to succeed in this position. Experience with PASSPort and CCMS is preferred.
• Familiarity with other NYC systems (FMS, etc.) will be considered a plus.
• Strong analytical skills will also be considered a preferred asset.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.