Contracted Coherent Math Supports Coordinator

Commonwealth of Massachusetts; Hendersonville (MA); On-site; USD 55,000 - 90,000; Full time

Job summary

The Commonwealth of Massachusetts seeks a Contracted Coherent Math Supports Coordinator to oversee coordination and monitoring of contracted vendors delivering core and tiered math instruction. This role involves coordinating services, managing invoices, and supporting grants with vendor and LEA collaboration.

Applicants should have school/district coordination experience, strong organizational and communication skills, and familiarity with Microsoft Office, Excel, and math instruction

Qualifications

• Full‑time or part‑time teaching, administration, or coordination experience in a school or district setting.
• Excellent organizational and communication skills.
• No financial interest in vendors related to bid opportunities.
• Proficiency with Microsoft Office, including Excel.
• Experience with program coordination, planning and/or analysis.
• Familiarity with core and tiered math instruction, classroom resources and systems.
• Demonstrated commitment to racial equity in education.
• Familiarity with student information systems.
• Familiarity with Microsoft Teams, SharePoint, Google products, and Zoom.

Responsibilities

• Coordinate contracted services and monitor project performance.
• Develop procedures for coordination and monitoring across LEAs and vendor staff.
• Manage billing process, invoices, and payables with accuracy.
• Create and track program budgets; report to program manager.
• Coordinate grants using Grants Management System; liaise with LEAs and grant lead.

Skills

Organizational skills

Communication skills

Microsoft Office

Excel

Program coordination

Math instruction familiarity

Racial equity

Student information systems

Microsoft Teams

SharePoint

Google products

Zoom

Vendor coordination

Job description

Overview

The Department of Elementary and Secondary Education seeks a Contracted Coherent Math Supports Coordinator to support coordination and monitoring of contracted vendors providing core and tiered math instruction.

Responsibilities

Coordinating Contracted Services

• Assist with developing procedures for coordination and monitoring of the overall project.
• Implement procedures for coordination and monitoring of the overall project, including monitoring and reporting project performance data.
• Maintain timely and excellent working relationships with participating LEAs and vendor staff.
• Monitor and support the vendor(s) as they coordinate with LEAs.
• Assist with general administrative duties and communications with participating LEAs such as data entry, maintaining file systems, drafting correspondence, and responding to e‑mail and voice mail inquiries.

Billing and Account Management

• Review incoming invoices and required documentation, and negotiate with DESE staff and vendor(s) to ensure invoice accuracy.
• Maintain accurate and up‑to‑date records coordinating between LEA and vendor(s) so that billing may occur in a timely manner.
• Communicate billing needs and support submission of invoices to Accounts Payable.
• Create, track and manage the monthly budget of this program, providing updates to the program manager.

Program Evaluation

• Coordinate with any contracted 3rd‑party program evaluator, including communication with vendor(s) and LEAs.

Coordination of Grants

• Create and manage any assigned grants in the Grants Management System in coordination with the Management Analyst.
• Complete general administrative duties and communications with DESE grant lead, participating LEAs, and vendor.
• Maintain file systems, draft correspondence, and respond to e‑mail and voicemail inquiries.
• Support ongoing communication with awarded LEAs regarding their grant(s) including revising budget, updating on spending plan and available monies, and using funds appropriately.
• Work with Management Analyst to support grant management; additional projects are not anticipated at this time but may be added depending on agency needs.

Preferred Qualifications

• Full‑time or part‑time teaching, administration, or coordination experience in a school or district setting.
• Excellent organizational and communication skills.
• Absence of direct or indirect financial interest in any vendors that may apply for related bid opportunities.
• Proficiency with Microsoft Office Products (including Excel).
• Experience with program coordination, planning, and/or analysis.
• Familiarity with core and tiered math instruction, classroom resources, and systems.
• Demonstrated commitment to racial equity in education.
• Familiarity with student information systems.
• Familiarity with Microsoft Teams, SharePoint, Google products, and Zoom.

Selected candidate will be required to work one in‑person office day per week.

Benefits and Employer Commitment

Benefits

No paid holidays, vacation, personal leave benefits, or contributions to the state retirement system or social security. Contracted employees must participate in direct deposit and contribute toward the Commonwealth of Massachusetts state alternate retirement plan (OBRA Plan).

Equal Opportunity / Affinity for Diversity

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

For questions regarding this position or the application process, please contact Dawn E. DeRoche ([e-mail]).